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36C25619R0111 SOW Nurse Call 7.9.19.docx
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Replace Nurse Call System John L McClellan VAMC and Eugene J. Towbin Healthcare Center Project No: 598-19-114
Scope of Work
1. Foreword
1.1. The Current Nurse Call System for both John L McClellan VAMC 4300 West 7th Street Little Rock, AR 72205 and Eugene J. Towbin Healthcare Center 2200 Fort Roots Drive North Little Rock, AR 72114 requires upgrade/replacement to its existing West Call Odyssey, Focus Care and Endeavor Systems. This upgrade/replacement will modernize patient care and support integration of ASCOM Wireless Communication, and Stryker bed enhancements supporting a safer environment for patients. The request is for a turn key Nurse Call System with the latest hardware and software version. This system shall be the same Manufacturer/Model/Version throughout both locations.
1.2. Contractor shall provide all labor, materials, tools, equipment, expertise, administration, supervision and transportation as necessary to perform all work in accordance with provided construction specifications, drawings, all documents attached to this contract, all terms and conditions of this contract, and this statement of work.
1.3. System Capability –The Contractor shall provide the government with a turn key upgrade/replacement solution from West-Com Focus Care/Odyssey to a Nurse Call System with the latest hardware and software version without service interruption of current systems utilized in patient care.
1.4. This document does not relieve the contractor of their professional responsibility to comply with all local and federal construction and environmental codes and to perform and complete a fully coordinated job. The Contractor must comply with attached VA specifications.
2. Scope of Work
2.1. This project is to provide Nurse Call and Code Blue Systems installation to act as the primary patient-to-staff communications and notification system for both John L McClellan VA Medical Center and Eugene J. Towbin Healthcare Center. Contractor to provide labor and materials needed to furnish and install equipment* required per area of work:
* See Project Specifications for device descriptions
John L McClellan VA Medical Center
2.1.1. POD 1C:
Integrate existing Nurse Call system with new software and server
2.1.2. POD 1D:
| Wet Pull Station (Toilet)- 4 devices | Dome Light/ Controller – 25 devices | ||
| Single Patient Station – 21 devices | Dual Patient Station – 1 devices | ||
| Patient Care Board – 0 devices | Unit Care Board – 0 devices | ||
| Work Flow Station – 0 devices | Nurse Console – 2 devices | ||
| Controller – 1 devices | Switch 24 Room – 1 devices | ||
| Wet Pull Station (Shower) – 0 devices | Emergency Pull Station – 0 devices |
Push to Call – 0 devices
2.1.3. POD 1E:
| Wet Pull Station (Toilet)- 10 devices | Dome Light/ Controller – 15 devices | ||
| Single Patient Station – 5 devices | Dual Patient Station – 0 devices | ||
| Patient Care Board – 0 devices | Unit Care Board – 0 devices | ||
| Work Flow Station – 0 devices | Nurse Console – 1 devices | ||
| Controller – 1 devices | Switch 24 Room – 1 devices | ||
| Wet Pull Station (Shower) – 0 devices | Emergency Pull Station – 0 devices |
Push to Call – 0 devices
2.1.4. POD 1F:
| Wet Pull Station (Toilet)- 19 devices | Dome Light/ Controller – 20 devices | |
| Single Patient Station – 18 devices | Dual Patient Station – 0 devices | |
| Patient Care Board – 18 devices | Unit Care Board – 2 devices | |
| Work Flow Station – 18 devices | Nurse Console – 2 devices | |
| Controller – 1 devices | Switch 24 Room – 1 devices | |
| Wet Pull Station (Shower) – 1 devices | Emergency Pull Station – 0 devices |
Push to Call – 1 devices
2.1.5. ASU (2E):
| Wet Pull Station (Toilet)- 2 devices | Dome Light/ Controller – 22 devices | ||
| Single Patient Station – 20 devices | Dual Patient Station – 0 devices | ||
| Patient Care Board – 0 devices | Unit Care Board – 0 devices | ||
| Work Flow Station – 0 devices | Nurse Console – 1 devices | ||
| Controller – 1 devices | Switch 24 Room – 1 devices | ||
| Wet Pull Station (Shower) – 0 devices | Emergency Pull Station – 0 devices |
Push to Call – 0 devices
2.1.6. PACU (2B):
| Wet Pull Station (Toilet)- 1 devices | Dome Light/ Controller – 17 devices | ||
| Single Patient Station – 15 devices | Dual Patient Station – 0 devices | ||
| Patient Care Board – 0 devices | Unit Care Board – 1 devices | ||
| Work Flow Station – 15 devices | Nurse Console – 1 devices | ||
| Controller – 1 devices | Switch 24 Room – 1 devices | ||
| Wet Pull Station (Shower) – 0 devices | Emergency Pull Station – 0 devices |
Push to Call – 1 devices
2.1.7. SICU (2C):
| Wet Pull Station (Toilet)- 1 devices | Dome Light/ Controller – 16 devices | |
| Single Patient Station – 15 devices | Dual Patient Station – 0 devices | |
| Patient Care Board – 15 devices | Unit Care Board – 1 devices | |
| Work Flow Station – 15 devices | Nurse Console – 1 devices | |
| Controller – 1 devices | Switch 24 Room – 1 devices | |
| Wet Pull Station (Shower) – 0 devices | Emergency Pull Station – 0 devices |
Push to Call – 0 devices
2.1.8. POD 4B:
| Wet Pull Station (Toilet)- 19 devices | Dome Light/ Controller – 23 devices | ||
| Single Patient Station – 32 devices | Dual Patient Station – 1 devices | ||
| Patient Care Board – 34 devices | Unit Care Board – 1 devices | ||
| Work Flow Station – 33 devices | Nurse Console – 2 devices | ||
| Controller – 1 devices | Switch 24 Room – 1 devices | ||
| Wet Pull Station (Shower) – 11 devices | Emergency Pull Station – 0 devices |
Push to Call – 0 devices
2.1.9. POD 4C
| Wet Pull Station (Toilet)- 18 devices | Dome Light/ Controller – 22 devices | ||
| Single Patient Station – 25 devices | Dual Patient Station – 4 devices | ||
| Patient Care Board – 33 devices | Unit Care Board – 1 devices | ||
| Work Flow Station – 33 devices | Nurse Console – 2 devices | ||
| Controller – 1 devices | Switch 24 Room – 1 devices | ||
| Wet Pull Station (Shower) – 10 devices | Emergency Pull Station – 0 devices |
Push to Call – 0 devices
2.1.10. POD 4D
| Wet Pull Station (Toilet)- 18 devices | Dome Light/ Controller – 21 devices | ||
| Single Patient Station – 14 devices | Dual Patient Station – 1 devices | ||
| Patient Care Board – 16 devices | Unit Care Board – 1 devices | ||
| Work Flow Station – 16 devices | Nurse Console – 3 devices | ||
| Controller – 1 devices | Switch 24 Room – 1 devices | ||
| Wet Pull Station (Shower) – 11 devices | Emergency Pull Station – 0 devices |
Push to Call – 7 devices
2.1.11. POD 5B
| Wet Pull Station (Toilet)- 11 devices | Dome Light/ Controller – 28 devices | ||
| Single Patient Station – 19 devices | Dual Patient Station – 0 devices | ||
| Patient Care Board – 0 devices | Unit Care Board – 0 devices | ||
| Work Flow Station – 0 devices | Nurse Console – 1 devices | ||
| Controller – 1 devices | Switch 24 Room – 1 devices | ||
| Wet Pull Station (Shower) – 0 devices | Emergency Pull Station – 0 devices |
Push to Call – 1 devices
2.1.12. POD 5D
Integrate existing Nurse Call system with new software and server
2.1.13. POD 5E
| Wet Pull Station (Toilet)- 18 devices | Dome Light/ Controller – 20 devices | ||
| Single Patient Station – 24 devices | Dual Patient Station – 0 devices | ||
| Patient Care Board – 24 devices | Unit Care Board – 1 devices | ||
| Work Flow Station – 24 devices | Nurse Console – 1 devices | ||
| Controller – 1 devices | Switch 24 Room – 1 devices | ||
| Wet Pull Station (Shower) – 14 devices | Emergency Pull Station – 0 devices |
Push to Call – 0 devices
2.1.14. POD 6C
| Wet Pull Station (Toilet)- 14 devices | Dome Light/ Controller – 26 devices | |
| Single Patient Station – 10 devices | Dual Patient Station – 3 devices | |
| Patient Care Board – 16 devices | Unit Care Board – 1 devices | |
| Work Flow Station – 16 devices | Nurse Console – 2 devices | |
| Controller – 1 devices | Switch 24 Room – 1 devices | |
| Wet Pull Station (Shower) – 8 devices | Emergency Pull Station – 10 devices |
Push to Call – 0 devices
2.1.15. POD 6D
| Wet Pull Station (Toilet)- 20 devices | Dome Light/ Controller – 23 devices | ||
| Single Patient Station – 14 devices | Dual Patient Station – 7 devices | ||
| Patient Care Board – 28 devices | Unit Care Board – 1 devices | ||
| Work Flow Station – 28 devices | Nurse Console – 2 devices | ||
| Controller – 1 devices | Switch 24 Room – 1 devices | ||
| Wet Pull Station (Shower) – 17 devices | Emergency Pull Station – 0 devices |
Push to Call – 0 devices
2.1.16. POD 6E:
| Wet Pull Station (Toilet)- 12 devices | Dome Light/ Controller – 13 devices | |
| Single Patient Station – 5 devices | Dual Patient Station – 3 devices | |
| Patient Care Board – 11 devices | Unit Care Board – 1 devices | |
| Work Flow Station – 11 devices | Nurse Console – 1 devices | |
| Controller – 1 devices | Switch 24 Room – 1 devices | |
| Wet Pull Station (Shower) – 7 devices | Emergency Pull Station – 5 devices |
Eugene J. Towbin Healthcare Center
2.1.17. POD 3K:
| Wet Pull Station (Toilet)- 36 devices | Dome Light/ Controller – 26 devices | ||
| Single Patient Station – 15 devices | Dual Patient Station – 10 devices | ||
| Patient Care Board – 0 devices | Unit Care Board – 0 devices | ||
| Work Flow Station – 0 devices | Nurse Console – 2 devices | ||
| Controller – 1 devices | Switch 24 Room – 1 devices | ||
| Wet Pull Station (Shower) – 9 devices | Emergency Pull Station – 0 devices |
Push to Call – 3 devices
2.1.18. POD 3C:
| Wet Pull Station (Toilet)- 14 devices | Dome Light/ Controller – 24 devices | ||
| Single Patient Station – 9 devices | Dual Patient Station – 16 devices | ||
| Patient Care Board – 40 devices | Unit Care Board – 1 devices | ||
| Work Flow Station – 0 devices | Nurse Console – 1 devices | ||
| Controller – 1 devices | Switch 24 Room – 1 devices | ||
| Wet Pull Station (Shower) – 9 devices | Emergency Pull Station – 1 devices |
Push to Call – 0 devices
2.1.19. POD 1B:
| Wet Pull Station (Toilet)- 27 devices | Dome Light/ Controller – 28 devices | |||
| Single Patient Station – 6 devices | Dual Patient Station – 20 devices | |||
| Patient Care Board – 0 devices | Unit Care Board – 1 devices | |||
| Work Flow Station – 0 devices | Nurse Console – 2 devices | |||
| Controller – 1 devices | Switch 24 Room – 1 devices | |||
| Wet Pull Station (Shower) – 10 devices | Emergency Pull Station – 2 devices |
2.1.20. POD 1D:
| Wet Pull Station (Toilet)- 22 devices | Dome Light/ Controller – 24 devices | ||
| Single Patient Station – 7 devices | Dual Patient Station – 14 devices | ||
| Patient Care Board – 30 devices | Unit Care Board – 1 devices | ||
| Work Flow Station – 0 devices | Nurse Console – 1 devices | ||
| Controller – 1 devices | Switch 24 Room – 1 devices | ||
| Wet Pull Station (Shower) – 4 devices | Emergency Pull Station – 1 devices |
Push to Call – 0 devices
2.1.21. POD 1E:
| Wet Pull Station (Toilet)- 23 devices | Dome Light/ Controller – 23 devices | |||
| Single Patient Station – 6 devices | Dual Patient Station – 20 devices | |||
| Patient Care Board – 36 devices | Unit Care Board – 1 devices | |||
| Work Flow Station – 0 devices | Nurse Console – 1 devices | |||
| Controller – 1 devices | Switch 24 Room – 1 devices | |||
| Wet Pull Station (Shower) – 11 devices | Emergency Pull Station – 0 devices |
Push to Call – 0 devices
2.1.22. POD 1H:
| Wet Pull Station (Toilet)- 40 devices | Dome Light/ Controller – 26 devices | |||
| Single Patient Station – 8 devices | Dual Patient Station – 15 devices | |||
| Patient Care Board – 0 devices | Unit Care Board – 1 devices | |||
| Work Flow Station – 0 devices | Nurse Console – 1 devices | |||
| Controller – 1 devices | Switch 24 Room – 1 devices | |||
| Wet Pull Station (Shower) – 22 devices | Emergency Pull Station – 0 devices |
Push to Call – 4 devices
2.2. Manufacturer to provide warranties and upgrades on all components/software packages as applicable for a minimum of 5 years post project acceptance.
2.3. The Contractor shall warrant the installation to be free from defect in material and workmanship for a period of two years from the date of acceptance of the project by the owner. The Contractor shall agree to remedy covered defects within four hours of notification of major failures or within twenty-four hours of notification for individual station related problems. John L McClellan VA Medical Center and Eugene J. Towbin Healthcare Center seek the turnkey installation of a worry-free Nurse Call System that includes certification training for staff members.
2.4. All construction work must adhere to the latest JCAHO, NFPA, ICARA, OSHA and life safety requirements. All construction work must be performed without affecting medical center’s operations.
2.5. Work includes specialized construction labor & supervision for electrical and communications work as required by provided construction documents. This Scope of Work is not considered to be a comprehensive description of work details for this project. All work shall be completed per the plans/drawings and specifications.
2.6. The construction period shall be 360 days from the notice to proceed. The contractor will have to phase all work as areas are occupied by patients. Patients will be relocated while work is being completed in each area. Work can be completed on both campuses simultaneously.
3. Nurse Call System General Requirements
3.1. Nurse Call System shall be capable of supporting a VLAN configuration System must not require or rely on an OWNER-furnished PBX for functionality to comply with UL 1069.
3.2. All nurse call equipment shall be UL 1069 listed under NBRZ Hospital Signaling and Nurse Call Equipment: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4009677&FileName=VA261-17-B-0515-A00002003.pdf Submitting the UL listing cards describing the equipment by model number shall be proof of such listing. Systems listed by other nationally recognized testing laboratories will not be accepted. This includes switches, controllers, nurse station consoles, dome lights, and in-room devices.
3.3. A catalog of designs and materials shall be provided with the system. NC Contractor is required to submit the manufacturer’s complete service notes and drawings detailing all interconnections.
3.4. The capability to assign patients to staff shall be present on nurse station consoles and through a networked software infrastructure on existing OWNER workstations. There are no practical software limits to the number of assigned users or units. It shall be possible to have multiple users logging onto the system simultaneously using a variety of standard human interface devices.
3.5. Nurse Call System shall be capable of running on a owner provided VA server.
3.6. The Nurse Call System must be capable of future upgrades to next generation systems without needing a complete overhaul of the system devices.
3.7. System configuration and programming changes shall not require any exchange of parts and shall be capable of being executed remotely via a VPN connection. Any supplier whose equipment cannot support remote system configuration, programming, and diagnostics via VPN or requires the exchange of parts for system configuration and programming changes will not be acceptable.
3.8. All wall mount stations shall be flush mounted using cover plates that can only be removed with a tool.
3.9. All flush mount station buttons shall use a sealed keypad to facilitate the use of disinfectant cleaners.
3.10. Nurse Call System shall be shall be capable of reporting device failure to any designated nurse console station, email, or wireless device desired. Remote diagnostics shall be utilized to quickly locate the source of the problem.
3.11. Unlimited staff levels may be defined within the Nurse Call System to facilitate workflow within and outside of normal nurse call activity (i.e., environmental services, facilities, transportation, lab, pharmacy, etc.).
3.12. To separate activity on the nurse call network from other hospital LAN traffic. Nurse Call System can span multiple subnets on a hospital’s LAN.
3.13. The Nurse Call System shall be capable of supporting a graphical user interface for each functional module of the software such as staff assignments, bed assignments, call/event handling, request handling, messaging, equipment management, and historical event reporting.
3.14. The nurse call network shall support unlimited call processes to facilitate workflow and call escalations to various staff and/or groups.
3.15. Support two-way signaling and audio communication between console systems and audio-enabled devices.
3.16. Support future implementation of Hand Hygiene Compliance Monitoring devices.
4. Nurse Call System Basic Functional Requirements
4.1. System must have the ability to support unlimited field expandability of devices.
4.2. System shall be capable of supporting user programmable priority levels for patient-initiated calls such as Routine, Priority, and Emergency on a per patient basis.
4.3. System must support programmable priority levels for staff calls such as Staff Emergency and Code Blue.
4.4. All system devices must have monitoring and provide system failure alarms.
4.5. Ability to immediately report the failure of any field device to a nurse console station, email, or a wireless device.
4.6. All calls must be cancellable at the initiating device.
4.7. Ability to configure all call types with assignable priorities, unique verbiage, unique audible tones, and colors at nurse console stations, annunciators, and duty stations.
4.8. Ability to swing (move) to monitor and capture calls between nurse console stations.
4.9. Ability for patient calls to report to any nurse console station configured on the Nurse Call System.
4.10. System must allow all nurse console stations configured on the same network to operate independently of each other.
4.11. System must have password protection for critical and noncritical levels of system setup, allowing access to authorized personnel only.
4.12. System must support call tone volume control (password protected) with ability to automatically decrease/increase volume at designated times of the day (Quiet Mode). Quiet Mode setting can also affect wireless device notification tone.
4.13. System must have ability to utilize a VPN connection for manufacturer troubleshooting, maintenance, reprogramming, and downloading future software upgrades.
4.14. System must include field programmable station functions that can be modified by factory- certified technicians to meet OWNER’S preferred functionality.
4.15. Patient stations must support using standard or entertainment-based pillow speakers for controlling the patient room TV and lights.
4.16. System must be able to interface with computerized systems such as infant security, IV pumps, BMS, telemetry systems to receive external equipment alarms, as well as other devices, and to optionally report such alarms to the facility EMR/EHR. Alarm inputs can be either hardware or software based. Alarms must be able to be sent to wireless devices.
4.17. System must have ability to create productivity reports.
4.18. System must have ability for two-way signaling and text messaging between nurse console stations.
4.19. System must be able to interface with more than one wireless communication system simultaneously.
4.20. System must allow for programming any call type to transmit an automatic text message to any wireless pager, phone, or other wireless messaging device.
4.21. System must be capable of activating an unlimited number of Auxiliary Signaling Devices (ASDs) connected to the system (i.e., zone dome lights or duty stations).
4.22. System must be able to interface with hospital Admission/Discharge/Transfer (ADT) system via HL7 protocol to automatically populate patient information at nurse console stations.
4.23. Ability to interface to VoIP.
4.24. System must not require or rely on an owner furnished PBX for functionality to comply with UL 1069.
4.25. Ability to program the system to remotely cancel calls.
4.26. Ability to configure all call types with assignable priorities, lights, and flash rates.
4.27. The means to escalate a call to proper staff levels with specific request, with single touch at console system.
4.28. Functionality to answer a call and send specific request to appropriate level of staff from console system.
4.29. Ability for patient calls to report to any nurse console station configured on the Nurse Call System.
4.30. Interface with a wireless communication system, such as Vocera, Voalté, Polycom, pagers, etc. using TAP (Telelocator Alphanumeric Protocol)
4.31. Ability to interface to Active Directory (LDAP).
4.32. Create unlimited audio paging zones.
5. General Construction Requirements
5.1. Prior to any mobilization and construction, the contractor shall request and have an approved Infection Control Construction Permit, Construction Safety Plan, and an Interim Life Safety Measures Certification from the VAMC. Also, project/construction schedule, schedule of values/prices and construction phases have to be provided and approved by the Contracting Officer.
5.2. Contractor is responsible for maintaining a minimum of ICRA level 3 for all areas.
5.3. Contractor shall completely prepare site, prior to the installation of the equipment, and furnish labor, equipment and materials to perform work for this specific project as required by construction documents.
5.4. The entire project’s associated construction and temporary works shall conform to the latest VA specifications, VA Standards, energy conservation methods, EPA, OSHA, ICARA, NFPA, NEC, ASHRAE, LIFE SAFETY CODE, UBC, local, Federal and industry requirements and regulations.
5.5. Project Record Drawings: The Contractor will maintain a set of Record Drawings. The Contractor will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process. The project record drawings will be available for review by the VA Project Manager at all times.
5.6. After the award of contract, the Contractor shall prepare a detailed schedule (aka milestone chart) using “Microsoft Project” software. The schedule shall indicate detailed activities for the projected life of the project. The schedule shall consist of detailed activities and their restraining relationships. It will also detail manpower usage throughout the project. This schedule shall be updated every 2 weeks.
5.7. Submittals will be submitted and approved through submittal exchange at the contractor’s expense.
5.8. All Shop Drawings, Product Data and Samples shall be submitted and approved by the VA within sixty (20) calendar days after Notice to Proceed. The VA will provide the Contractor with written comments within 10 business days after receiving each submittal.
5.9. The Contractor shall submit a construction schedule within ten (10) calendar days after Notice to Proceed. The construction schedule shall be prepared in terms of calendar days (not working days). Once the construction schedule is submitted by the Contractor and approved by the CO, no delays in the schedule shall be tolerated without the CO’s approval.
5.10. A pre-construction meeting shall be held within ten (10) calendar days after award of Contract. During the construction, the Contractor shall attend all weekly construction progress meetings. The meeting schedule and place will be discussed in the pre-construction meeting.
5.11. The Contactor and subcontractors shall attend a Safety training provided by Central Arkansas Veterans Hospital before any work begins. This training includes Infection Control.
6. General Contract Requirement
6.1. Work as described under this contract shall be accomplished during Normal Working Hours, which are defined as 7:00 am to 5:00 p.m., Monday through Friday. Contractor may work earlier or later in the day and on weekends or federal holidays with the COR’s approval at no additional cost to the VA. Noise disturbances and utility shutdowns/tie-ins shall be coordinated with the COR and not interfere with VA daily operations
6.2. Pursuant to clause 52.236-8 Other Contracts incorporated by reference under section 4.33 52.252-2 Clauses Incorporated by Reference, Contractor shall fully cooperate with the other contractors and with Government employees and shall carefully adapt scheduling and performing the work under this contract to accommodate the additional work, heeding any direction that may be provided by the Contracting Officer. If required by the Contracting Officer, Contractor shall, at no additional cost to the VA, coordinate with other VA’s activities including but not limited to construction activities near the job site to ensure the construction work under this project will be in harmony with those activities. This coordination shall include but not limited to the careful scheduling of work commencement, equipment mobilization etc.
7. The following legal holidays are observed by this Government Agency:
New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th and any day declared by the federal government as holiday.
8. Project Meetings
8.1. Each week the contractor shall hold a progress meeting to review progress to date and to resolve all questions for the upcoming week. The progress meeting shall include at a minimum, the Project Manager and the Superintendent representing the Contractor, the COR and the CO representing the Government. Technical supervisor (foreman), sub-contractors, suppliers, etc. shall attend when requested by the Contracting Officer. The meeting shall be same day, time, and place each week.
8.2. Meeting Minutes - The contractor shall take minutes of all meetings held relative to this project. The format must be acceptable to the Contracting Officer Representative (COR). Minutes must include the meeting date and time; agenda; meeting location; list of participants with their affiliations, and email addresses; be fully descriptive of issues, problems and decisions made; and action items with names of responsible parties and deadlines. In addition, the minutes must include, as attachments, all exhibits and references distributed as handout materials, unless the materials are part of a formal submission. The contractor shall provide, via e-mail, complete copies of all minutes to all attendees within 72 hours of the meeting. All challenges to the minutes will be reflected in a revised version prepared by the contractor and CO along with the contractor and COR shall sign/initial the minutes. In the event of any disputes or challenges that can’t be resolved, the Contracting Officer shall render a final decision. Copies of updated minutes shall be distributed to the all attendees within 48 hours after change notice.
9. ID Badge Requirement
9.1. Contract workers under this project will require an identification badge from the VA before the start of construction work at the Central Arkansas VAMC. There is no charge for these badges; however, it may be required for each contract employee to make multiple trips to the Human Resources office located on campus
10. Privacy and Information Security
10.1. Information Systems Officer, Information Protection:
10.1.1. The contractor will not have access to VA Desktop computers nor will they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody.
10.2. Privacy Officer:
10.2.1. The contractor will not have access to protected Patient Health Information (PHI) and nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody. All research data available for Contractor analyses is de-identified.
10.3. Records Manager:
10.3.1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.
10.3.2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.
10.3.3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.
10.3.4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.
10.3.5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.
10.3.6. The Government Agency owns the rights to all data/records produced as part of this contract.
10.3.7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.
11. Deductions
1. Contractor to deduct all costs associated with the installation of Patient Care boards for Pods 1D, 1E and 3C at Eugene J. Towbin Healthcare Center.
2. Contractor to deduct all the costs associated with the installation of a Nurse Call system for Pods 4B & 4C at John L McClellan VA Medical Center.
3. Contractor to deduct associated with the installation of a Nurse Call system for Pods 1B and 1E at Eugene J. Towbin Healthcare Center.
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