36C25619R0024-0002000.docx

36C25619R0024 0002 580-18-104 Upgrade Pharmacy USP 800

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 03-07-2019 580-18-104 Department of Veterans Affairs Network Contracting Office 16 Michael E. DeBakey VA Medical Center 2002 Holcombe BLVD Houston

TX

77030 4298 Department of Veterans Affairs Network Contracting Office 16 Michael E. DeBakey VA Medical Center 2002 Holcombe BLVD Houston

TX

77030 4298 To all Offerors/Bidders

36C25619R0024 03-07-2019

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to:

11am Central on 3/15/2019 X one (01) RE: 580-18-104 Upgrade Pharmacy USP 800

Please find the clarifications and site visit sign-in sheet attached. Proposal due date is hereby extended until March 15, 2019 at 11am Central Time.

TABITHA CONTRERAS

CONTRACTING OFFICER

The following clarifications are provided:

1. Please clarify wall partition type on the floor plan.

Answer: In general, all walls will reference types 2-C and 3-C respectively. Please note that rooms 4C-326, 4C-325, 4C-327, 4C-324, 4C-323 have additional security requirements

2. Please specify existing floor types to be demolished. (vct, carpet, ceramic, epoxy, etc...)

Answer: Existing floor is carpet and vinyl tiles in rooms 4C-323,4C-324, 4C-325,4C-327, 4C-326, 4C-328 and corridors. Resinous sheet vinyl flooring with welded seams on room 4C-321 and 4C-321A.

3. Please provide ceiling height.

Answer: 9ft.

4. Please provide partition height for wall partitions that go from floor to deck or measurement of distance between the floor and deck.

Answer: Approximately 11 feet.

5. Specs call for an enclosed dust chutes. Please clarify.

Answer: Disregard dust chutes, on Item 1.3 D on the specs. Transportation of debris out of construction site can be done using covered trash carts. Contractor shall provide dust management measures to assure not dust spillage while hauling debris.

6. Can the Superintendent also fulfill the roles of SSHO if they meet the requirements of each?

Answer: Yes.

7. Is TB Screening a requirement of this solicitation?

Answer: Yes. Contractor shall provide a letter to CO that all workers were tested with negative results. Please do not include personal identifiable information.

8. Can the contractor perform photographic documentation for this project as long as they meet the requirements of the specification, or will a commercial photographer be required?

Answer:Yes.

9. Please confirm that this project does not require whole building commissioning and that the only systems to be commissioned are the ones listed in section 01 91 00 subsection 1.7.

Answer: Commissioning for this project will be a conjunction effort between VA and the GC’s third-party certifiers, and GC’s third-party TAB contractor. VA will commission architectural, mechanical, electrical, plumbing and HVAC controls. Third-party USP 800 certifiers will commission the rooms for USP 797 and USP 800 standards as applicable. (This will include flow testing, temperature, humidity, pressure differential, viable air sample, and all applicable test for USP 797/800). TAB contractor will verify proper air flow, pressure differentials and heating water flow.

10. Can demonstration and training recordings, as referenced in section 01 91 00 pg. 50, be performed by a member of the contractor's organization or will the recordings need to be made by a "Commercial Photographer?"

Answer: Member of the contractor is allowed.

11. Please confirm that any warranty referenced in the specifications, even if it modifies FAR clause 52.246-21, beyond one year is intended to be a manufacturer's warranty for the product as referenced in the specification section Answer: Yes.

12. Please provide the low voltage cabling plans/diagrams for this project Answer: See revised electrical drawings.

13. Please provide the current manufacturer, model/catalogue and color information of the existing handrail to be matched in this project Answer: Inprocorp 800 Series Kilim Beige

14. The light fixture schedule shows emergency fixtures with battery backup, but none of the fixtures on the lighting plan are designated to be emergency. Please have the design team clarify which fixtures shown on the drawings will require battery backup.

Answer: See updated lighting schedule in revised drawings E000

15. The architectural lighting plan shows several "sealed" 2'x4' fixtures, but the engineer is specifying a volumetric troffer for all fixtures, which I do not believe is available in a "sealed" version. Please have the engineer provide the specification for the sealed fixtures.

Answer: See updated lighting schedule in revised drawings E000

16. Can additional detail be provided for the data system in this project? I cannot find any information in the drawings for the desired locations for data ports.

Answer: See revised electrical power plan. E101

17. On the dimensioned floor plan, AS-111 shows the Non-Hazardous buffer room and the Ante Room has a width of 8’. However, on page AS-301 lists the width of the automatic doors at 9’ which is wider than the area. Scope of work has different dimensions. Please provide the correct dimensions.

Answer: See revised door schedule. AS621

18. In the scope of work on page 2, part 3.1.7 states that the perimeter of the pharmacy shall be reinforced slab to slab with 9 gauge expanded metal. This section also states that the mesh barrier system shall be spot welded inside the hospital. Will the VA permit the contractor to follow the manufacturers recommended installation methods? We are trying to avoid unnecessary welding inside the hospital. Also can additional detail be provided on the drawing on which walls this system is desired on?

Answer: Yes, this is necessary for all perimeter walls of the pharmacy spaces. Interior perimeter of rooms 4C-326, 4C-325, 4C-327, 4C-324, 4C-323. See Annotated Floor Plan to see marked perimeter

19. Drawing E-100 has a light fixture schedule. In the scope of work document, part 3.3.3 describes different light fixture types. I could not find on the page E-102 which light fixtures we have to use and where. Can additional detail be supplied?

Answer: See revised lighting schedule drawing E000.

20. Section 3.6 in the scope of work states for a security touch pad be installed on the entrance to 4C-323 as show in drawings and spec. I didn’t see a security section in the specification. Is this a stand-alone system or tied into the main card access system in the hospital? Please supply additional information on the desired touch pad or card reader.

Answer: Card reader and touch pad are tied to main card access system in the hospital. Contractor shall provide same make and model as existing card reader or equal that is compatible with the current system. Sample Cut sheets have been provided.

21. Drawing E-101, plan note 1 states the installation of a intercom system throughout the pharmacy lab, tbd. Section 3.7 of the scope of work states that we shall provide communication between room 4C-323, 4C-324, 4C-325, 4C-326 and 4C-327. There is no detail on the drawings. Can additional detail be supplied such as mounting methods, standalone system, is there a master station, etc.

Answer: See updated power plan drawings and SOW. 3.7.2. Provide and install a new hardwire intercom system from alpha communication model SS201 Clean Room Membrane Type Master Stations as shown in drawings and specifications. Intercom shall provide communication between room 4C-323, 4C-324, 4C-325, 4C-326 and 4C-327. System shall be able to communicate with all station at the same time and shall be clean room type face plates and be flush mounted on wall with all penetrations sealed.

22. 3.8.3 states the contractor shall hire a 3rd party certification contractor to certify on USP 797 and USP 800 standards. It goes on to state that the contractor shall take corrective actions in case of room is unable to pass certification, until rooms are certified. Contractor shall be liable for all visits of certifier until proper certification is achieved. This sounds like a great deal of risk is being placed on the contractor. Are we financially responsible for the corrective actions resulting from items missed by the VA in the plans and specifications?

Answer: Yes contractor shall be liable of all visits until positive results are obtained. In the case that certification is a missed information on plans or specifications contractor shall not be liable.

23. Can you confirm it is the contractors responsibility to hire the commissioning agent?

Answer: Contractor shall hire a cleanroom certifier inspector to certify room for USP 800/797 standards. Contractor shall hire third party TAB contractor for all mechanical work. VA will perform commissioning of architectural, mechanical, electrical and plumbing work in the project.

24. In the scope of work, part 1.3 states part of the work required will be completed after normal work hours and weekends. Can you provide what elements of the project should be performed off hours?

Answer: All work that produces excessive noise and excessive dust.

25. Drawing AS-101, note 14. Where is this?

Answer: See revised AS-101 drawings.

26. Does the cabinetry and millwork detail on page AS-621 correspond to note 14 on page AS-101?

Answer: Yes, see revised AS-101 drawings.

27. The Room Finish Schedule was cut off on page AS-621. If there was anything other than room numbers, please update.

Answer: See revised AS-621 drawings.

28. Drawing AS-621, finish schedule. What is RSF? Can additional detail be supplied such as a desired manufacturer and colors?

Answer: RSF stand for resilient sheet flooring heat welded. Manufacturers is Euro-Flex® Antistatic Cleanroom Sheet Vinyl, white color.

29. Drawing AS-621, finish schedule. CPT. Can additional detail be provide such as desired manufacturer, color, design patter, are carpet squares acceptable?

Answer: CPT stands for carpet tile. See added specification 09 68 00 Carpeting.

30. Drawings AS-621, finish schedule. Can more information be provided on RB in the Base finish column.

Answer: See updated AS-621 drawing.

31. Drawing AS-101, note 13. Can additional detail be provided for the demarcation line boundary and what is expected? Is this part of the floor design or something applied to the top?

Answer: Demarcation line shall be 1-1/2” wide, in red color. Need to be part of the floor design. It cannot be applied on top, needs to be permanent.

32. The scope of work document, paragraph 3.1.7, calls for reinforced, slab-to-slab, 9-gauge expanded metal installed in partitions and walls surrounding the perimeter of the pharmacy. However, there are no specifications and no reference to this requirement in the drawings. This scope of work has significant cost impacts. In order to reduce costs, would the VA consider removing this requirement? If not, please provide specifications and detailed drawings for this scope of work.

Answer: See updated drawings for location of walls and attached manufacturers details.

33. The scope of work document, paragraph 3.1.10 and 3.1.11, call for airtight seals using mold resistance silicone sealant and airtight gaskets on receptacles and outlets. However, there is no reference in the specifications and no reference on the drawings. This scope of work has significant cost impacts. In order to reduce costs, would the VA consider removing this requirement? If not, please provide specifications and detailed drawings for this scope of work, including any potential testing requirements.

Answer: Contractor shall use Chem Link M-1R CR specifically designed for clean room. See attached details and testing requirement.

34. The scope of work document, paragraph 3.1.14, calls for provide and install a new Pacific Bulletproof Acrylic package receiver. Units shall be installed per the drawings and specifications. However, there are no drawings, specific details, and no specifications. Please provide appropriate details showing how and where these package receivers are to be provided, and include appropriate specifications.

Answer: Units shall be installed per manufacturers installation instructions. Contractor shall build gypsum board counter top to match package receiver dimensions. Package receiver shall be secured to structure with anchors per manufacturers recommendations. See included cut sheet of similar package receiver. Unit height shall be 44” AFF.

35. The drawings call for carpet in certain rooms. However, there is no carpet specification and no carpet listed on the Section 9 finish schedule. Please provide detailed specifications on the carpet required for this project.

Answer: See added carpet specification 09 68 00 Carpeting. CPT on drawing stands for carpet tiling.

36. Drawing AS-503 includes details for handrails, chair rails, corner guards and crash rails. However, Drawing AS-101 only show to provide corner guards and to new handrails to match existing in specific locations. Secondly, the specification section only references corner guards. Thirdly, Drawing AS-621 includes handrails, chairrails and corner guards on the “finish code”, but again, nothing listed in the specifications or on AS-101. Please confirm that only corner guards and handrails are required, and please provide the appropriate specifications for the existing handrails. Or, please clarify the scope of work, along with furnishing appropriate drawings, details and specifications.

Answer: Only corner guard and hand rails required to match existing finishes.

37. Drawing AS-101 includes Note #14 to provide new cabinet and workstation. There is also a Detail on drawing AS-621. However, AS-101 does not indicate where a cabinet and workstation is required. Since there is no note #14 listed on AS-101, contractors are not able to determine whether or not cabinets and workstations are required. Please confirm.

Answer: See revised Drawing AS-101

38. The specification section for Thermal Insulation includes closed cell spray foam insulation on exterior perimeter walls. While the demolition drawing AD-101 does not include any demolition required for the perimeter exterior wall, Note #3 on AS-101 calls for new construction of partition wall to match existing on the exterior perimeter wall. Will the VA require contractors to provide closed cell spray foam insulation on this little area? Please advise.

Answer: Contractor will be required to replace any damage insulation on the perimeter wall with close cell spray foam.

39. There is a note (#4) listed on Drawing AS-101 that calls for secured access to clinic and to refer to electrical. The electrical drawing, E-101, only mentions an intercom system. We can not locate the appropriate information in the specification. There is a note in the scope of work, paragraph 3.6.1, which references a new integrated security touch pad, but that’s all. Please clarify the requirement so Contractors know what to price.

Answer: See updated power plan drawings, and SOW. 3.7.2. Provide and install a new hardwire intercom system from alpha communication model SS201 Clean Room Membrane Type Master Stations as shown in drawings and specifications. Intercom shall provide communication between room 4C-323, 4C-324, 4C-325, 4C-326 and 4C-327. System shall be able to communicate with all station at the same time and shall be clean room type face plates and be flush mounted on wall with all penetrations sealed.

Card reader and touch pad are tied to main card access system in the hospital. Contractor shall provide same make and model as existing card reader. Sample Cut sheets have been provided.

40. In order to reduce costs, would the VA consider reducing the Infection Control requirements below Class IV?

Answer: No, area of construction serves immunocompromised patients in the Oncology clinic.

41. The specifications require a third party firestopping inspector. In order to provide cost savings, would the VA please consider removing this requirement?

Answer: VA will perform inspections, not third party required.

42. Specification 08 42 29.23, paragraph 2.6, requires specific electrical requirements for the glass sliding doors. However, these are not included in the electrical specifications or in the electrical drawings. Please confirm electrical requirements, and revise electrical specifications and drawings to include full electrical requirements.

Answer: Electrical requirement for doors are typically 120 volts, amperage will be dependent on manufacturers (Usually between 8 and 12 amp). Contractor shall provide new electrical connections to sliding doors.

43. Scope of work, paragraph 3.1.13, and Specification Section 08 56 19, calls for a Terra Universal Pass-Through. The drawings, AS-101, appear to show three locations, but do not clarify the height or provide any specific details on the installation. Please provide details on the specific location (i.e., height, etc.) of this requirement.

Answer: 44” AFF unit shall be flush mounted to walls.

44. Almost all items in the Section 9 finish schedule have a “TBD” notation. In order to price requirements, please provide a complete finish schedule.

Answer: Contractor will provide bid for finishes that complies with project specifications. Contractor shall provide samples and submittals of designated products after award for VA approval.

45. The Specifications require the Commissioning Agent to be third-party (i.e., hired and contracted through the General Contractor, and not the Mechanical Subcontractor). In order to provide cost savings, would the VA please consider removing this requirement and either providing the CxA themselves (VA), or allowing mechanical subcontractors to provide this?

Answer: Commissioning for this project will be a conjunction effort between VA and the GC’s third party certifiers, and GC’s TAB contractor. VA will commission architectural, mechanical, electrical, plumbing and HVAC controls. Third party USP 800 certifiers will commission the rooms for USP 797 and USP 800 standards as applicable. ( This will include flow testing, temperature, humidity, pressure diferential, viable air sample, and all applicable test for USP 797/800). TAB contractor will verify proper air flow, pressure differentials and heating water flow.

46. In order to reduce costs, will the VA consider removing the requirement to provide a third-party inspector for the USP 800?

Answer: No, contractor shall provide a third party USP 800/797 clean room certifier inspector.

47. Please confirm that Generator Contractor is required to design the fire protection layout and system for the new renovated spaces.

Answer: Yes. Contractor shall provide new as-builts of new fire protection layout.

48. Is the VA requiring Phase 1 to be completed and inspected/commissioned prior to starting Phase 2?

Answer: Yes

49. Will the end-user require any time between completing Phase and starting Phase 2 to allow moving of equipment/furniture? If so, how long should Offerors account for?

Answer: One week.

50. Specification Section 28 31 00, Fire Detection and Alarm, lists Overton Brooks VA Medical Center in the description of work. With no FA drawings, are Offerors to assume this specification was inadvertently inserted in this project specs and that no Fire Alarm scope if required? Please advise on the full Fire Alarm scope of work.

Answer: Fire alarm scope will require relocation of existing devices. See updated specification.

51. In addition to RFI #19 above, is there a sole source or proprietary subcontractor to be utilized for the Fire Sprinkler and/or Fire Alarm work?

Answer: No, as long sub-contractor is certified to perform fire protection work. VA have Firetron as current fire protection servicing contractor.

52. In the solicitation, Page #3, labeled “CONTINUATION OF SF 1142 BLOCK #17 CONTINUED” there is a detailed Division Break-down structure that is required to be supplied for this project. In review of the division breakdown it does NOT appear to match the scope of work. For example, it indicates Earthwork, Conveying Equipment, Furnishings, etc. Will the GOV be providing an applicable break- down in accordance with the scope of work?

Answer: The breakdown sheet provided includes all divisions for all types of construction projects. Offerors shall fill in the divisions that pertain to this project and may leave the other divisions blank.

53. There is no door hardware schedule for Offeror’s to price. Please provide the appropriate door hardware schedule so Offeror’s know what to price.

Answer: Room 330A will use hardware and door from the door removed during Demolition. Room 323B will utilize an electronic door system with a keypad and card sensor. Sliding Doors 325S, 326S, 327S use a touchless wall mounted operator. See sample cut sheets attached.

54. In the GOV-furnished SOW, Section 3.1.9, it states “as detailed in specifications, finish schedule and drawings”, and the GOV-furnished drawings Sheet #AS-621, Finish Codes it references epoxy/resinous floor material and states the manufacturer and MFG. Color and Name TBD. Can the GOV please furnish a reference for this material to include the referenced information?

Answer: Contractor shall provide flooring solutions that meet the specifications. Contractor shall provide white color family sample chart for government to choose. Please note that demarcation line needs to be red. See specification 09 67 23 30 Resinous Epoxy Base.

55. In the GOV-furnished SOW, Section 3.1.8 and in the specifications Section 09 96 59, page 3, High Build Glazed Coating (SC) states “as detailed in specifications, finishes schedule and drawings”. On the drawings it states the Manufacturer and MFG. Color and Name TBD. Can the GOV please furnish a reference for this material to include the referenced information?

Answer: Contractor shall provide wall covering solutions that meet the specifications. Contractor shall provide white color family sample chart for government to choose. See specification 09 96 59 Specialty Glazed coating system for walls.

56. In the furnished SOW it states to provide new loudspeakers in all rooms. We have not been able to locate a specification or other reference other than the SOW. Can the GOV furnish a specification and/or example of this loud speaker? Additionally, if there is a grille or speaker cover to be included, as well as any specific wiring or connections requirement, please provide.

Answer: Contractor shall relocate existing loudspeaker to serve rooms 4C-321, 4C-323, 4C-324 and 4C-328 as needed. Contractor shall provide new DNH Model: BPF-560CR (T) loudspeakers for rooms 4C-325,326 and 327.

57. Can the GOV advise if the new loudspeaker is to connect to an existing GOV panel or other means of control system? If not, can the GOV advise if the Contractor is to provide a complete system to include required controls?

Answer: Yes, will connect to existing control system.

58. In addition to the fire alarm addition to the new area, can the GOV advise if a Mass Notification System (MNS) is to be provided for this project? If so, can the GOV advise if the Contractor is to tie into an existing system or furnish a new system for the renovation area?

Answer: Will tie in into existing system.

59. There are multiple Division 27 specifications, but all pertain to infrastructure elements (i.e., cabling, raceways, boxes, conduit, etc.). There is no information or specifications on actual equipment. Please clarify the specific scope of work for Division 27.

Answer: This will cover material specification requirements for all communication work in the project, including but not limited to data drops, fire protection system, loudspeakers, etc. Equipment provided by contractor shall meet VA provided specifications.

60. Section 27 05 11, paragraph 1.1(B) states, “provide completely functioning communication system.” However, there is no equipment or drawings indicating what is to be provided for this “completely functioning communication system”. Please advise as there are significant cost impacts associated this discrepancy.

Answer: Disregard paragraph 1.1. See updated specification.

61. Is there a sole source or proprietary subcontractor to be utilized for the DDC controls work?

Answer: No, but all control devices shall be compatible with Johnson Control Metasyts BAS system in the facility. All devices shall be BAcnet compatible.

62. Is there any medical air, oxygen, gas or vacuum within the renovated areas that will be required to be relocated or altered in any way? If so, will that system require recertification?

Answer: No.

63. The deck to deck height is not listed in the specifications or drawings. Some of the walls in this project are deck to deck for security reasons. What is the deck to deck height in that area?

Answer: Approximately 11 feet.

See attached document: Project 580-18-104 Statement of Work Dated 3-7-19.

See attached document: Project 580-18-104 Specifications Dated 3-7-19.

See attached document: Project 580-18-104 Drawings Dated 3-7-19.

See attached document: Project 580-18-104 Datasheets Dated 3-7-19 28 pages.

See attached document: Pre-Proposal Site Visit Sign-In Sheet.