36C25618U0323-001.docx

36C25618U0323

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

502-18-4-5040-0066 36C25618U0323 08-24 -2018 Joseph Warren 479-444-5011 09-07-2018

3PM CST

Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703 X X 238220 $15M X N/A X Department of Veterans Affairs Veterans Healthcare System of the Ozarks Purchasing & Contracting (90C) 1100 N. College Ave.

Fayetteville AR 72703 Department of Veterans Affairs Veterans Healthcare System of the Ozarks Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-8972 See CONTINUATION Page Contractor to provide all equipment, supplies, and labor to accomplish Commissioning Services for HVAC Digital Controls in accordance with attached Statement of Work.

Location: Alexandria VA Health Care System, Pineville, LA.

100% SDVOSB set aside See CONTINUATION Page X X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256 Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center P.O. Box 149971

Austin TX 78714-8972 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes VAAR 852.219-10 VA Notice of Total Service- Disabled Veteran-Owned Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

36C25618U0323

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B.3 STATEMENT OF WORK

1.1 SCOPE OF WORK

1. The Commissioning Agent (CxA) shall perform all Construction Phase, Acceptance Phase and Warranty Phase commissioning services as an independent Commissioning Agent of the Veterans Affairs, “Replace Obsolete HVAC Controls” at the Main Campus of the Alexandria VA Health Care System, Pineville, Louisiana.

2. The CxA shall perform these services in FULL ACCORDANCE WITH the Department of Veterans Affairs “Whole Building Commissioning Process Manual” and TIL - Master Construction Specifications (PG-18-1), Section 01 91 00 – General Commissioning Requirements. Commissioning Services may include, (but may not be limited to) the services outlined below. Refer to the “Whole Building Commissioning Process Manual” for a complete description of the Commissioning Services to be provided. The manual is available at: http://www.cfm.va.gov/til/Cx-RCx/CxManual.PDF

3. The major scope items for this service includes:

Systems To Be Commissioned

HVAC

Hydronic Distribution Systems

Pumps, DDC control panels, heat exchangers, ** Denotes systems that LEED requires to be commissioned to comply with the Fundamental Commissioning pre-requisite.

2.1 GENERAL

1. Commissioning is a systematic process of verifying that the building systems perform interactively according to the construction documents and the VA’s operational needs. The commissioning process shall encompass and coordinate the system documentation, equipment startup, control system calibration, testing and balancing, performance testing and training. Commissioning during the acceptance and post-warranty phases is intended to achieve the following specific objectives according to the contract documents:

a. Verify that the applicable equipment and systems are installed in accordance with the contract documents and according to the manufacturer's recommendations.

b. Verify and document proper integrated performance of equipment and systems.

c. Verify that Operations & Maintenance documentation is complete.

d. Verify that all components requiring servicing can be accessed, serviced and removed without disturbing nearby components including ducts, piping, cabling or wiring.

e. Verify that the VA’s operating personnel are adequately trained to enable them to operate, monitor, adjust, maintain, and repair building systems in an effective and energy-efficient manner.

f. Document the successful achievement of the commissioning objectives listed above.

2. The commissioning process does not take away from or reduce the responsibility of the Design A/E, or construction Contractor(s) to provide a finished and fully functioning product.

3. COMMISSIONING AGENT’S RESPONSIBILITIES

Commissioning Team Task/Deliverables Description Construction Phase

Commissioning Kick Off Meeting

[The kickoff meeting should occur within 60 days of Notice to Proceed.] Conduct a “Commissioning Kickoff Meeting” with the Construction Team Establish the purpose and process for commissioning the project.

Establish the individual roles of each participating commissioning team member.

Review the Commissioning Plan and Commissioning Specifications.

Review the Commissioning Documents Review the Project Schedule and discuss how commissioning activities will be incorporated into the master schedule.

Review Draft Pre Functional Checklist (PFC) and Functional Performance Test (FPT); identify pre- requisites for functional testing.

ATTENDEES:

Commissioning Agent, A/E Design Team Representatives, Contractor’s Commissioning Representative, Subcontractor’s Commissioning Representatives, VA Contracting Officer Representative (COR).

Meeting Minutes

Revised Project Commissioning Plan (Include Names/Contact Information for selected Commissioning Team Members)

(Schedule shall be periodically updated to reflect changes in the project schedule and/or scope.)

Commissioning Team Task/Deliverables Description Construction Phase

Note any issues identified in the Shop Drawing Review that might compromise the final commissioned system on the ‘Commissioning Review Log’ and submit comment to the Design Team and the COR contemporaneously with the A/E review for resolution.

Comments shall be submitted in accordance with the contractual submittal review time.

Comments shall be provided to the Design Team no less than 7 days prior to the Submittal Review Due Date provided that the Cx Agent has no less than 7 days to review the submittals.

ANY ISSUES IDENTIFIED IN THE SUBMITTAL REVIEW THAT MIGHT REQUIRE A CONTRACT CHANGE BUT IS NECESSARY TO MEET DESIGN INTENT SHOULD BE SPECIFICALLY REFERRED TO THE COR.

Shop Drawing Cx Review List

Shop Drawing Review Comments

Commissioning Team Task/Deliverables Description Construction Phase

In addition, site observations visits will be scheduled to include

· Witnessing and/or verification of factory testing and/or contractor equipment/system start up activities;

· Verification of Completed Pre Functional Checklists

· Verification that the Contractor and his subcontractors completed and documented Pre-Test procedures required by the specifications.

· Clarification and technical support for understanding and resolving Commissioning Issues.

Site Observation Reports

Updated Commissioning Issues Log

Commissioning Team Meetings may be held at the jobsite or by teleconference depending upon the status of construction.

Scheduling and location of meetings shall occur by consultation between the Commissioning Agent and the VA-COR.

The Prime Contractor should attend every Commissioning Team Meeting to review the master schedule and any changes that will affect commissioning activities.

Commissioning Meeting Agenda and Minutes Updated Commissioning Issues Log

Commissioning Team Task/Deliverables Description Construction Phase

An executed PFC submitted by the Prime Contractor indicates the system and its related equipment is ready for Systems Functional Performance Testing.

The requirements for Pre Functional Checklists shall be coordinated with the startup requirements specified for each commissioned system. The PFC’s shall be constructed to leverage the specified contractor and vendor start activities to avoid unnecessary duplication.

Pre Functional Checklists (PFC’s)

systems to be commissioned.

Completed Final FPT’s will be distributed to all appropriate members of the Commissioning

Team for review and comment.

Final FPT’s will be issued once comments are reviewed and incorporated into final documents as appropriate.

If provided with the manuals, Review Preventive Maintenance Schedules provided as part of the O&M Manuals for completeness. Verify that data is provided in a manner consistent with VA process for managing Preventive Maintenance tasks.

Review of O&M Manuals will include a review of system and component warranties to confirm conformance with contract requirements and adequate documentation of warranty contract information and VA obligations.

Review of O&M Manuals shall be completed in accordance with the Submittal Review schedule requirements.

Updated Commissioning Issues Log

Commissioning Team Task/Deliverables Description Construction Phase

Incomplete work, inadequate preparation and deficiencies will be noted and tracked on the Commissioning Issues Log.

Commissioning Issues Log

Commissioning Team Task/Deliverables Description Construction Phase

· Review the TAB Agenda provided by the TAB Contractor to verify that it is complete, thorough and in compliance with the specification and Procedural Standards requirements.

· On the project site, the CxA shall review the calibration certificates for the instrumentation being used by the TAB Contractor during the execution of TAB activities to confirm that the instrumentation meets the requirements of the specification and the appropriate Procedural Standard.

· The CxA shall periodically visit the project site and review the TAB documentation for method, reasonable values, and compliance with the specification, Procedural Standard and TAB Agenda.

· Upon completion of the TAB activities, the CxA shall visit the project site with the TAB Contractor and the COR. The TAB Contractor shall demonstrate readings selected by the CxA that demonstrate that the system performance is consistent with the submitted values on the TAB report. Readings shall include Air Handling Unit total flows, static pressure control values, select outlet flows, building and space pressures selected by the CxA as critical system operating values.

TAB Agenda Review Comments TAB Agenda Review Meeting Minutes Field Observation Reports of TAB Inspections Summary Report of TAB Verification Readings

Commissioning Team Task/Deliverables Description Acceptance and Testing Phase

The Commissioning Agent, in collaboration with the control contractor shall include long term trends (greater than 7 days) of integrated system performance once all systems have been commissioned. The Commissioning Agent shall provide analysis of these trends to confirm that the installed systems are stable and reliable Executed Functional Performance Tests and support documentation.

Long Term Trend Data and Analysis

Systems Manual will include sections for each major system included in the commissioning process.

Project Systems Manual

Commissioning Team Task/Deliverables Description Acceptance and Testing Phase

The CxA shall observe contractor and vendor training for critical systems. The Contractor shall provide and the CxA shall maintain all attendance records and associated agendas and presentations for all training sessions.

Attendance records shall be written original sign in sheets for each training session.

Compiled Training Plan

Individual Training Agendas Training Attendance Sign In Sheets

· Review of system design, capacity, and equipment selection

· Review of system operating sequences

· Review of interconnection with other systems

· Review of Emergency operating procedures

· Review of the Project Systems Manual and its Use

· Student Evaluation forms

The number, duration and scope of the Systems Training sessions shall be determined by the specific requirements of the project.

The training provided by the CxA does not in any way relieve the Contractor from any specified training obligations.

Systems Training Presentations (electronic)

Commissioning Team Task/Deliverables Description Acceptance and Testing Phase

· Executive Summary

· Commissioning Scope of Work

· Test methods and results

· Outstanding commissioning issues

· Comprehensive Commissioning Issues Log, including resolved items and a description of their resolution,

· Commissioning plan,

· Field Observation Reports, Status reports and other field activity documentation,

· Submittal and O&M manual reviews

· Training record

· Completed Pre Functional Checklists

· Completed Functional Performance Test protocols and support documentation

· Other support documentation developed as part of the execution of the project Construction Phase Commissioning Process Final Commissioning Report

Commissioning Team Task/Deliverables Description Warranty Phase

Testing will be conducted in accordance with Systems Functional Performance Test Procedures. Testing support will be required from the installing contractors, Energy Management Control System (EMCS) Vendor and VA. Requirement for seasonal testing will be incorporated into the project specifications.

As part of the Seasonal Testing Effort, the Commissioning Agent shall review systems operations with the onsite operations team and reinforce training and best operating practices of the operations team.

Executed Functional Performance Test and Support Documents

Commissioning Issues Log

Commissioning Team Task/Deliverables Description Warranty Phase

· Measurement & Verification Issues,

· Re-Commissioning Tasks, and

· Improvements in Preventive Maintenance or Operational Strategies Assist facility staff in developing warranty issues, documents and requests for service to remedy outstanding problems.

As part of the Post Occupancy Inspection, the Commissioning Agent shall analyze the energy consumption records from the project site (both utility and system generated reports) and provide the team with an analysis of actual system energy performance versus predicted performance. To the extent possible, deficiencies in performance shall be analyzed to provide an understanding of the systems, components or operating strategies that may be operating outside predicted parameters.

Post Occupancy Field Visit Report

Commissioning Issues Log

Warranty Issues Report Systems Energy Review Report

4. COMMISSIONING AGENT QUALIFICATIONS

a. The CxA shall either be certified by the NEBB or the TABB, or be a member of ACG, or shall provide and utilize the services of a Commissioning Authority that meets the above qualifications as a sub-consultant to the CxA for performance of all commissioning services for the VA under this project. The certification shall be maintained for the entire duration of duties specified herein. If, for any reason, the firm loses subject certification during this period, immediately notify the Contracting Officer and submit another Commissioning Firm for approval. Any firm that has been the subject of disciplinary action by the ACG, the NEBB, or the TABB within the five years preceding Contract Award is not eligible to perform any duties related to the HVAC systems, including Commissioning. All work specified in Scope of Work to be performed by the CxA shall be considered invalid if the CxA or sub-consulting Firm loses its certification prior to Contract completion and must be performed by an approved successor. These Commissioning services are to assist the VA in performing the quality oversight for which it is responsible. The Commissioning or sub-consulting Firm shall be an agent acting of and for the VA and shall be financially and corporately independent of all other sub-contractors.

b. The CxA shall be working through, and reporting to the VA COR. The CxA will be paid by the VA.

5. TRADE ASSOCIATION DEFINITIONS

a. AABC: Associated Air Balance Council

b. ACG: Associated Air Balance Council Commissioning Group

c. NEBB: National Environmental Balancing Bureau

d. SMACNA: Sheet Metal and Air-Conditioning Contractors’ National Association

e. TABB: Testing, Adjusting, and Balancing Bureau f.

6. COMMISSIONING TEAM

Commissioning Team Roles and Responsibilities Construction Phase

Project Phase/ Cx Task Commissioning Team Member Responsibilities

Lead Kick Off Meeting Produce Meeting Minutes and Incorporate Comments Identify Cx Team Members

Review Meeting Minutes & Comment Identify Cx Team Members

Review Meeting Minutes & Comment Identify Cx Team Members

Review Meeting Minutes & Comment

Schedule VAMC Personnel to support Commissioning Process as appropriate

Incorporate Commissioning Activities into Project Critical Path Method (CPM) Schedule.

Confirm with Commissioning Agent

Review required Shop Drawings in parallel with A/E Team.

Deliver Comments to A/E Team as part of Submittal Review Process

Incorporate into A/E Comments as Appropriate Communicate with Commissioning Agent where Cx comments are deemed inappropriate.

Deliver appropriate Shop Drawings to Commissioning Agent when provided to A/E Team.

Commissioning Team Roles and Responsibilities Construction Phase

Commissioning Team Member Responsibilities

Update as required for changes in project schedule or work scope as appropriate.

Support Construction Team adherence to Cx Plan

Submit Site Visit Report to COR.

Update and deliver Commissioning Issues Log Review Site Visit Report & Comment as Appropriate Review Site Visit Report & Comment as Appropriate

Assist the Commissioning Agent in resolving all Design related Commissioning Issues.

Forward Site Visit Report to all Subcontractors, Commissioning Representatives and other appropriate construction team personnel.

Review Site Visit Report & Comment as Appropriate Assist the Commissioning Agent in resolving all commissioning Issues.

Commissioning Team Roles and Responsibilities Construction Phase

Commissioning Team Member Responsibilities

Lead Cx Team Meetings Produce Meeting Minutes and Incorporate Comments VAMC Cx Team Members Attend

Review Meeting Minutes & Comment A/E Cx Team Members Attend

Review Meeting Minutes & Comment Cx Team Members Attend

Review Meeting Minutes & Comment

Incorporate PFC

Disseminate final PFC’s requirements into start up for use by Construction schedules and processes.

Team.

Develop Functional Performance Test (FPT’s) Procedures Develop Functional Performance Tests (FPT’s).

Provide to Contractor team for comment.

Disseminate final FPT’s for use by Construction Team.

Incorporate FPT requirements into project and personnel schedules.

Commissioning Team Roles and Responsibilities Construction Phase

Commissioning Team Member Responsibilities

Field Verify a sampling of PFC’s to confirm compliance with PFC requirements. Evaluate readiness for Functional Performance Testing

Correct any deficiencies or deviations noted on the Commissioning Issues Log and report corrective action.

Incorporate into Systems Training as appropriate.

Correct issues identified with O&M Manuals identified on the Commissioning Issues Log.

Commissioning Team Roles and Responsibilities Acceptance and Testing Phase

Commissioning Team Member Responsibilities

Systems Functional Performance Testing

In collaboration with the Contractor Commissioning Team, direct the execution of the Functional Performance Testing.

Identify issues and deficiencies in system operation and performance on the Commissioning Issues Log.

Retest systems as appropriate to demonstrate compliance with the Contract Documents and the Commissioning Plan.

Participate with the Commissioning Agent as agreed upon to support the commissioning process and facilitate training of the Operations Team.

Review & Comment on Commissioning Issues Log as appropriate.

Provide documentation of test results from installed systems as required by the FPT’s.

Correct issues and deficiencies identified on the Commissioning Issues Log and report methods and results of corrective actions to the Commissioning Agent.

Commissioning Team Roles and Responsibilities Acceptance and Testing Phase

Commissioning Team Member Responsibilities

Review submitted data and note any issues or deficiencies on the Commissioning Issues Log.

Deliver Systems Manual to the Cx Team for Review and Comment.

Review Systems Manual & Comment Provide systems diagrams and other appropriate data to the Commissioning Agent in electronic format for development of Systems Manual.

Review Systems Manual & Comment Provide data, including record drawings and submittal data for all commissioned systems.

Correct any deficiencies and issues identified with the submitted data.

Review Systems Manual & Comment

Collaborate with CM/GC and VAMC teams to schedule training activities.

Review and Approve all CM/GC training agendas. Note any issues or deficiencies in Agendas on the Commissioning Issues Log.

Review Training Plan & Comment

Schedule Appropriate Operations Personnel in accordance with the training schedule.

Coordinate training schedule with Commissioning Agent and other Cx Team members.

Schedule and execute training in accordance with training schedule and agendas.

Commissioning Team Roles and Responsibilities Acceptance and Testing Phase

Commissioning Team Member Responsibilities

Deliver Systems Training in accordance with the approved Systems Training Agenda.

Lead the Lessons Learned Meeting.

Complete and distribute Meeting Minutes.

Incorporate comments as appropriate.

Attend & Contribute to Meeting.

Review & Comment on Meeting Minutes Attend & Contribute to Meeting.

Review & Comment on Meeting Minutes Attend & Contribute to Meeting.

Review & Comment on Meeting Minutes

Commissioning Team Roles and Responsibilities Warranty Phase

Commissioning Team Member Responsibilities

Maintain & Distribute Warranty Phase Commissioning Issues Logs.

Facilitate and record resolution to identified Issues and Deficiencies recorded on Commissioning Issues Log.

Provide O&M Personnel to support seasonal testing in accordance with the Commissioning Plan.

Review Commissioning Agent Issues Log & Comment Operations Team will operate systems under the deferred season testing protocols.

Review & Comment on Seasonal Testing.

Provide and report resolution of any issue identified as a Design Issue.

Contractor will be invited to participate in the execution of seasonal testing and assist in resolution of issues and deficiencies identified.

Record resolution for each issues based on A/E Response

Commissioning Team Roles and Responsibilities Warranty Phase

Commissioning Team Member Responsibilities

Interview team members to evaluate system performance and identify any issues with operation of the commissioned systems.

Evaluate system performance through a review of operating performance data and warranty phase (re- commissioning) tests as identified in the Commissioning Plan and Systems Manual.

Develop a Warranty Report identifying any outstanding warranty issues for VAMC use in resolving warranty issues on the project.

Provide O&M personnel to participate with the Commissioning Agent in the Post Occupancy Warranty Checkup.

Identify any outstanding or persistent warranty issues to the Commissioning Agent.

Review and approve Final Commissioning Report Amendment.

A/E Team will be invited to participate at their discretion.

Review & Comment on Seasonal Testing.

Provide and report resolution of any issue identified as a Design Issue.

Facilitate Post Occupancy Warranty Check Up Meetings.

Contractor will be invited to participate at his discretion. Assist in resolution of issues and deficiencies identified.

Assist in facilitating execution of all warranty obligations identified.

3.1 REFERENCES

1. Department of Veterans Affairs, Whole Building Commissioning Process Manual. This document can be found at http://www.cfm.va.gov/til/spclRqmts.asp#Cx

2. TIL - Master Construction Specifications (PG-18-1), Section 01 91 00 – General Commissioning Requirements. This document can be found at http://www.cfm.va.gov/til/spec.asp#01

3. Construction Project Specifications: To be developed in the design phase.

4. Construction Project Drawings: To be developed in the design phase.

- - - END OF SCOPE - - -

B.4

PRICE/COST SCHEDULE

ITEM INFORMATION

1.00

JB

Site visits for commissioning.

1.00

JB

Surveys, testing, material study, and site analysis study for Commissioning of HVAC Controls.

GRAND TOTAL

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.245-2 GOVERNMENT PROPERTY INSTALLATION OPERATION SERVICES (APR 2012)

(a) This Government Property listed in paragraph (e) of this clause is furnished to the Contractor in an "as-is, where is" condition. The Government makes no warranty regarding the suitability for use of the Government property specified in this contract. The Contractor shall be afforded the opportunity to inspect the Government property as specified in the solicitation.

(b) The Government bears no responsibility for repair or replacement of any lost Government property. If any or all of the Government property is lost or becomes no longer usable, the Contractor shall be responsible for replacement of the property at Contractor expense. The Contractor shall have title to all replacement property and shall continue to be responsible for contract performance.

(c) Unless the Contracting Officer determines otherwise, the Government abandons all rights and title to unserviceable and scrap property resulting from contract performance. Upon notification to the Contracting Officer, the Contractor shall remove such property from the Government premises and dispose of it at Contractor expense.

(d) Except as provided in this clause, Government property furnished under this contract shall be governed by the Government Property clause of this contract.

(e) Government property provided under this clause:

(End of Clause)

C.2 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.3 VAAR 852.211-70 SERVICE DATA MANUALS (NOV 1984)

(a) The successful bidder will supply operation/maintenance (service data) manuals with each piece of equipment in the quantity specified in the solicitation and resulting purchase order. As a minimum, the manual(s) shall be bound and equivalent to the manual(s) provided the manufacturer's designated field service representative as well as comply with all the requirements in paragraphs (b) through (i) of this clause. Sections, headings and section sequence identified in (b) through (i) of this clause are typical and may vary between manufacturers. Variances in the sections, headings and section sequence, however, do not relieve the manufacturer of his/her responsibility in supplying the technical data called for therein.

(b) Title Page and Front Matter. The title page shall include the equipment nomenclature, model number, effective date of the manual and the manufacturer's name and address. If the manual applies to a particular version of the equipment only, the title page shall also list that equipment's serial number. Front matter shall consist of the Table of Contents, List of Tables, List of Illustrations and a frontispiece (photograph or line drawing) depicting the equipment.

(c) Section I, General Description. This section shall provide a generalized description of the equipment or devices and shall describe its purpose or intended use. Included in this section will be a table listing all pertinent equipment specifications, power requirements, environmental limitations and physical dimensions.

(d) Section II, Installation. Section II shall provide pertinent installation information. It shall list all input and output connectors using applicable reference designators and functional names as they appear on the equipment. Included in this listing will be a brief description of the function of each connector along with the connector type. Instructions shall be provided as to the recommended method of repacking the equipment for shipment (packing material, labeling, etc.).

(e) Section III, Operation. Section III will fully describe the operation of the equipment and shall include a listing of each control with a brief description of its function and step-by-step procedures for each operating mode. Procedures will use the control(s) nomenclature as it appears on the equipment and will be keyed to one or more illustrations of the equipment. Operating procedures will include any preoperational checks, calibration adjustments and operation tests. Notes, cautions and warnings shall be set off from the text body so they may easily be recognizable and will draw the attention of the reader. Illustrations should be used wherever possible depicting equipment connections for test, calibration, patient monitoring and measurements. For large, complex and/or highly versatile equipment capable of many operating modes and in other instances where the Operation Section is quite large, operational information may be bound separately in the form of an Operators Manual. The providing of a separate Operators manual does not relieve the supplier of his responsibility for providing the minimum acceptable maintenance data specified herein. When applicable, flow charts and narrative descriptions of software shall be provided. If programming is either built-in and/or user modifiable, a complete software listing shall be supplied. Equipment items with software packages shall also include diagnostic routines and sample outputs. Submission information shall be given in the Maintenance Section to identify equipment malfunctions that are software related.

(f) Section IV, Principles of Operation. This section shall describe in narrative form the principles of operation of the equipment. Circuitry shall be discussed in sufficient detail to be understood by technicians and engineers who possess a working knowledge of electronics and a general familiarity with the overall application of the devices. The circuit descriptions should start at the overall equipment level and proceed to more detailed circuit descriptions. The overall description shall be keyed to a functional block diagram of the equipment. Circuit descriptions shall be keyed to schematic diagrams discussed in paragraph (i) below. It is recommended that for complex or special circuits, simplified schematics should be included in this section.

(g) Section V, Maintenance. The maintenance section shall contain a list of recommended test equipment, special tools, preventive maintenance instructions and corrective information. The list of test equipment shall be that recommended by the manufacturer and shall be designated by manufacturer and model number. Special tools are those items not commercially available or those that are designed specifically for the equipment being supplied. Sufficient data will be provided to enable their purchase by the Department of Veterans Affairs. Preventive maintenance instructions shall consist of those recommended by the manufacturer to preclude unnecessary failures. Procedures and the recommended frequency of performance shall be included for visual inspection, cleaning, lubricating, mechanical adjustments and circuit calibration.