36C25618R0563-001.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25618R0563 X 05-18-2018 564-18-3-691-0001 564-17-105 Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703 Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703

DEE TRENTHAM

479-587-5823 This procurement is 100 % set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) under Public Law 109-461. Contractors must be verified as a SDVOSB inthe VetBiz Vendor Information pages (VIP) at:http://www.vetbiz.gov. Proposals received from contractors who are not SDVOSB verified in the VetBiz VIP will be considered non-responsive and will not be considered for award.

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at https://www.sam.gov and enter all mandatory information into the system.

Award cannot be made until the contractor has registered. Contractors are encouraged to ensure that they are registered in SAM prior to submitting their bid.

PROJECT NO. 564-17-105 REPLACE UNINTERRUPTIBLE POWER SUPPLY (UPS) IN IT CLOSETS

The Fayetteville VA Medical Center, 1100 North College Avenue, Fayetteville, AR 72703 requires supervision, labor, materials, equipment, tools, and transportation for the replace existing UPS and install new UPS and other work as described in the statement of work.

An organized site visit has been scheduled for: JUNE 12, 2018 @ 10:00 am (cst).

Participates will meet at the Contracting Office, 2575 Keystone Crossing, Fayetteville, AR 72703.

All questions pertaining to this solicitation must be submitted in writing to the Contracting Officer at: sonya.trentham@va.gov and the COR no later than June 28, 2018 at 2:00 pm (cst) so as to allow for adequate amendment issuance to the FedbizOpps website priorto the proposal due date.

As per VHA Directive 2011-036 Safety and Health During Construction, Occupational Safety and Health Administration(OSHA) and Environmental Protection Agency (EPA) Violations: Bidders must verify that they have had no more than three serious, no repeat or no willful OSHA or EPA violations in the past three years and have an Experience Modification Rate (EMR) of equal to or less than 1.0 to be considered for award.

In accordance with FAR 36.204/VAAR 836.204 Disclosure of the Magnitude of construction projects, the above described project falls within the terms of the following cost range (Between $250,000 and $500,000)

NAICS Code: 238210 Small Business Size Standard $15 Million/ Geographical area where work is to be performed: Fayetteville, AR

X X 52.211-10 X

2:00 PM (CST)

07-19-2018 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

564-3680162-691-854200-3223 23NRNR259

Department of Veterans Affairs Veterans Healthcare System of the Ozarks Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-8972

SONYA D TRENTHAM

Table of Contents

A.1 STATEMENT OF WORK

Statement of Work (SOW) April 29, 2018 Replace and Monitor UPS in IT Closets 564-17-105 Veterans Health Care System of the Ozarks (VHSO) Fayetteville, Arkansas

The Contractor must furnish all management, supervision, labor, material, equipment, tools, supplies, parts, and related services, in accordance with the SOW and specifications to be complete and working system(s). Electronic copies of specifications to this work must be furnished by VA upon Contractor’s written request to the Contracting Officer (CO). Hard copies of SOW and Specifications must be the Contractor’s responsibility and expense. Contractor is responsible to verify existing and new dimensions, locations, measurements, and quantities. Replace all existing Uninterruptible Power Supply (UPS) systems in listed areas and install new Uninterruptible Power Supply (UPS) systems in designated areas at the VHSO main campus as well as the listed Community Based Outpatient Clinics (CBOC).

1. General

a. Any provision or partial provision of the Contract specifications, documents or requirements that is not consistent with this SOW and Specifications is null and void only to the extent of the inconsistency. All other provisions or partial provisions of the Contract specifications, documents, or requirements must remain in full force and effect.

b. Information Technology (IT) security requirements Certification and Accreditation (authorization) (C&A) of the contractor system: The C & A requirements do not apply and a Security Accreditation Package is not required.

c. Safety must be the Contractor’s highest priority.

d. This project must be a turn-key operation for the work as described in this SOW and Specifications to be a complete and working system(s).

e. VHSO facility must continue to operate during the period of performance of this contract to include but not limited to the mechanical and electrical systems.

f. Contractor is responsible to develop a project schedule (including phasing control plan if applicable) that incorporates requirements set forth in this SOW and Specifications and meets the requirements of the VHSO. The Project Schedule and or Phasing plan must contain provisions to include but not limited to staging all equipment and materials ahead of closing the affected patient care areas and working extended hours to meet the requirement.

g. Contractor’s work must be conducted in a manner and at times which would present the least amount of disruption to the VHSO facility.

h. Prior to the start of job site activities, the contractor and Contracting Officer Representative (COR) will conduct a site survey to identify and review specific work and differing site conditions.

i. Period of Performance: Ninety (90) Calendar days.

j. Project submittals must be submitted for approval no later than ten (10) Calendar days after Notice to Proceed.

k. VHSO utilities and work areas may not be immediately available and the Contractor must be flexible in the project schedule at no additional cost to VHSO.

l. Materials, equipment, tools, and supplies must not be left unattended within the work area. When working in public areas, there must be a minimum of 2 individuals in proximity of the job site to ensure that materials, equipment, tools, and supplies are not accessible to patients or others.

m. Warranty: Contractor must guarantee workmanship for a period of one (1) year after COR written acceptance of work. Contractor must furnish a minimum 1-year parts and labor warranty on equipment, components, and materials furnished and any manufacturer’s warranty greater than one (1) year. Emergency service must be available 24 hours per day. The Contractor must respond on-site to emergency calls within two (2) hours of notification. The Contractor must have the issue(s) corrected or a plan in place (awaiting parts) within four (4) hours of arrival at job site. Any temporary repairs must be approved by the VHSO Chief of Engineering or designated representative.

2. Specifications:

a. Contractor must verify locations and quantities. Contractor to notify COR of verification and differing site conditions.

3. VHSO Main Campus and CBOC UPS Replacement and monitoring software. Contractor is responsible for the replacement of existing UPS, installation & setup configuration of monitoring software:

a. UPS units shall be standardized around two sizes 1500w and 3000w.

b. The UPS units shall be APC Smart-UPS Online SRT1500RMXLA or equal, APC Smart-UPS On-Line SRT3000RMXLA or equal. The exact quantities of each UPS and location are listed on the attached Location and Quantity worksheet.

c. The UPS monitoring and control software shall be StruxureWare Data Center Expert Basic or equal. The global software package shall be provided, installed, provisioned and configured by factory trained specialist. The software shall have the capability to monitor all functions, alarms etc. on a single pane system wide VA intranet system utilizing standard TCP/IP Protocols. The monitoring software shall have the capability to drill down into a single device and provide analytics for system management.

d. UPS shall be on line double conversion with on board and remote diagnostics capability via Ethernet.

e. UPS shall have an interactive backlit LDC screen that indicates UPS status, runtime, battery health, load and both input and output voltage and frequency. LCD shall also include control functions such as bypass functions and outlet settings. Configuration settings will also be accessible via LCD screen.

f. UPS shall offer high efficiency mode that allows it to achieve 97% efficiency delivering both electrical power consumption savings and reduces cooling costs.

g. UPS shall have temperature compensated charging circuit that extends battery life typically shortened by overheating. Standard on board batteries shall be included, extended run options shall be available.

h. UPS shall have the capability to remotely switch outlets or outlet groups off to reboot hung devices without effecting the remainder of the connected loads.

i. UPS units shall be rack mounted in either 2 posts or 4 post racks, contractor will verify requirements at each site.

j. UPS units shall be on line double conversion, line interactive shall will not be approved.

k. UPS units will be capable of supporting the following communication protocols for remote monitoring, Modbus Serial, USB PowerSummary, HTTP, SNMP, and Telnet.

l. UPS shall be capable of recording and reporting live environmental information i.e. temperature and humidity conditions.

4. Contractor Access and Activities

a. Contractor must comply with the VHSO security management program.

b. Contractor must not enter the work site without VHSO issued identity Badge. Contractor can be subject to inspection of personal effects when entering or leaving the project site and VHSO property. Contractor superintendent must escort Contractor employees to Engineering (Building 7-A) to obtain badge(s). The Contractor must maintain a log of Employee Names, Badge ID Numbers, Start Date(s), Departure Date(s), ID Lost Date(s), and ID Return Date(s). Updated Badge log must be given to the COR weekly or as directed by COR. Contractor’s superintendent must return all badges on day of departure of employee from project to COR. Contractor’s superintendent must return all remaining badges at project closeout to COR. Lost Badges must be reported immediately to the COR and documented on badge log. Contractor is responsible for a $100.00 fee for each lost or unreturned badge to VHSO.

c. The Contractor’s superintendent may check out a key to access mechanical and electrical room as project requires. Contractor superintendent must check out and return a key at Engineering (Building 7-A) daily and the key must not leave VHSO property. The Contractor’s superintendent must notify the COR when a key is lost. The Contractor is responsible for a $3,500.00 fee for each lost or unreturned key.

d. Supervision: Contractor must provide qualified supervisor(s), on site during work activities to supervise continuously. Contractor supervisor must not engage in any direct trades’ labor. The Contractors’ supervision must be responsible for quality control and ensure the systems are complete and working.

e. (VHSO) Property Access Regular Business Hours: Work by the Contractor must be completed as specified in the SOW under General, except work that will interfere with normal operations must be coordinated and approve prior to or ahead of designated time by the COR with affected VHSO departments and accomplished during designated maintenance times, as noted otherwise herein, as requested and approved by the COR for special circumstances.

f. Work Hours: Contractor should plan 25 percent of work outside the regular business hours and weekend. The Contractor must furnish written notification to the COR and the COR shall schedule and furnish written authorization to proceed three (3) business days in advance of the proposed work activity. This notice is separate from any notices required for utility interruption described later in this section. Any work performed by the Contractor, at the Contractor’s own volition outside specified working hours or scheduled after hours and weekend work shall be at no additional expense to the VA.

g. Safety: Safety must be the Contractor’s highest priority. The Contractor must be solely responsible for compliance with Federal, State, Local OSHA regulations, latest edition of NEC, latest edition of NFPA 70E, and 01 35 26 Safety Requirements specification. The Contractor must furnish and have in place Personal Protective Equipment (PPE), safety signage, cones, barricades etc., to protect the safety of VHSO patients, employees, visitors, volunteers, tenants and others. Contractor must not be permitted to work without proper PPE and can be asked to leave job site. Contractor must furnish required safety items. Work must be conducted in a manner and at times which would present the least amount of disruption to the VA healthcare facility.

h. Contractor must not leave or unattended out-of-service any utility, fire protection, or security system without written permission of the COR. If a utility, fire protection, or security system is not functioning at the end of a work period without written permission of the COR, if then the Contractor must restore the system(s) to working order prior to leaving the job site or must furnish an around-the-clock watch until the system is functioning properly. If the Contractor fails to do so, the Contractor must be liable for any costs incurred by the VHSO to provide around-the-clock watch and or repair the system.

i. Vehicles and equipment: Contractors’ keys to unattended vehicles and equipment must be removed and vehicles locked.

j. Material Storage and Staging: The Contractor must submit in writing a request for storage or staging of materials, equipment, tools, and supplies. The Contractor’s written request must be submitted to the COR for approval a minimum of seven (7) business days prior to the storage or staging so there is time to review and notify the impacted parties. Contractor must have prior written authorization by the VHSO for storage or staging of Contractor supplied materials and equipment. No storage must commence until written approval and authorization of the Contractor’s request is provided by the COR. Contractor stored materials may need to be relocated because of interference with VHSO scheduled activities. Relocation will be at Contractor’s expense.

k. Tools: Contractor must furnish materials, equipment, tools to include but not limited to ladders and supplies to complete Contractor’s work.

l. Unloading and Parking: No materials or equipment are permitted through the front entry. Use Employee entrance – only for loading and unloading, do not leave vehicle(s) unattended. Contractor parking on VHSO property is limited to availability of designated Contractor parking. Contractor must have prior written approval of on-site Contractor parking from COR.

m. Elevators: Contractor must use COR designated elevators and must protect elevator cabs and controls during periods of use. Contractor must not exceed elevator weight limits. Designated elevator(s) and usage times are not to interfere with VHSO activities.

n. Radios and Mobile Devices: Contractor must use mobile devices at low volume or outside. Contractor must not carry on conversations in hallways or near any patient areas. AM/FM radios and other media producing devices must not be used in the VHSO buildings.

o. Noise: Contractor must coordinate and schedule noise making activities with the COR. For any noise making work activities, the Contractor must furnish a written request to the COR for COR approval a minimum of seven (7) business days prior to noise making activities. The COR will schedule and provide written authorization to proceed three (3) business days in advance of the proposed activity.

p. Dust Proofing and Cleaning: Contractor must cover furnishings and equipment with plastic or clean drop cloth. Contractor(s) must furnish HEPA vacuum cleaner(s), cleaning tools, and tacky mats at both sides of entrance of the work zone. Contractor must not use any broom(s).

q. Personnel Protective Equipment (PPE): Contractor must furnish required PPE. Contractor is not permitted to work without proper PPE. Contractor may be asked to leave job site if the proper PPE is missing or not in use.

r. Fire Alarm: Dust and smoke producing activities will activate the buildings fire alarm. In Contractor planned work activities, an evaluation must be made to determine if the fire alarm system needs to be bypassed. Contractor must be responsible for fire watch in the areas where coverage is removed or disabled. Contractor must be responsible to coordinate with the COR and Electronic Technician for the removal and restoration of fire protection coverage. After hours supervision of the fire alarm panel is required at the contactors expense. The Contractor must be responsible for completion and submission of a written Fire Alarm Bypass Request. The Contractors’ written request must be submitted for COR approval and if approved by COR, then the COR must furnish a written authorization to proceed three (3) business days in advance of any proposed work activity. If the fire alarm system requires any deactivation, it must be reactivated the same day before the Contractor leaves the job site to ensure that the fire alarm system is functioning properly. If the fire alarm system is not functioning properly, the Contractor must restore the fire alarm system to working order prior to leaving the site or must furnish an around-the-clock fire watch until the fire alarm system is functioning properly. The Contractor must be liable for any costs incurred by the VHSO to furnish the fire watch and or to repair the fire alarm system.

s. Hot Work: Contractor must perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B. Contractor must coordinate with the COR. Contractor must obtain Hot Work permits from COR at least forty-eight (48) hours in advance for any work or operation involving open flame or producing heat or sparks, burning, welding, or a similar operation that is capable of initiating fires or explosions. This work includes but is not limited to processes such as arc welding, oxygen-fuel gas welding, open-flame soldering, brazing, thermal spraying, oxygen cutting, arc cutting, chipping, grinding, heat treating, sand blasting, torch-applied roofing, and chemical welding.

t. Fire and Smoke Barrier Penetration: Contractor must perform, maintain, and safeguard the integrity of smoke and fire barriers in accordance with NFPA 101, NFPA 80, and NFPA 90A. Contractor penetrations in barriers must be repaired in an approved manner (filled with the designated and approved flame retardant filler) as soon as feasible after the work has been completed. Contractor must obtain Hot Work permit(s) from the COR.

u. Energized Circuit Work: Contractor must coordinate with the COR. Contractor must obtain Energized Circuit Work permit from COR at least seven (7) work days in advance when an electrical shut down is required. Contractor must perform, maintain, and safeguard the integrity of the VHSO electrical systems and must follow procedures around energized equipment in accordance with NFPA 70E standards including proper PPE. VHSO electrician or electrical engineer must monitor work. Contractor must use safety equipment to include but not be limited to 12 calorie arc flash suits with hoods and 5KV gloves. No exits will be blocked. Personnel without proper PPE will not be allowed within the working area around live panels with the cover removed.

v. Utility interruption: Contractor must submit in writing Utility Interruption Request(s) in advance to the COR. The Contractor’s written utility interruption request must be submitted to the COR for written approval a minimum of seven (7) business days prior to the work activity. Work must be planned in advance to give as much time as possible to schedule a utility interruption. Work activity must not commence until written approval and authorization of the Contractor’s request is provided by the COR seventy-two (72) hours prior to the utility interruption. There may be times when a utility interruption request is denied because of insufficient lead-time or interference with ongoing VHSO activities and must be rescheduled at the Contractor’s expense.

w. Disposal: The Contractor must submit a written request(s) for disposal of any government owned materials, equipment, or property in advance to the COR for COR approval. Contractor must remove and properly dispose of debris, materials, equipment, and substances from this project and the VHSO property daily into the contractor supplied containers. Debris created from the project must not be disposed of at the job site, in VHSO dumpsters, or on VHSO property. Disposal of debris, materials, equipment, and substances from the project must be in accordance with applicable Federal, State, Local and environmental laws, rules or regulations. The Contractor must ensure and furnish appropriate documentation to the CO that all hazardous waste handlers, haulers, and disposal facilities are properly licensed. The Contractor must furnish shipping manifest and documentation of proper disposal of any debris, materials, equipment, and substances from the project prior to final payment. Contractor must return the work site to the condition in which it was found at the Contractor’s expense.

x. Training: Training must be included to applicable VHSO personnel. The Contractor must provide training for users of installed system(s). Training must include an agenda and instruction manual in electronic form. Contractor must provide user and administrator training to VHSO officials and VHSO Engineering personnel, with four (4) to eight (8) hours of on-site training. Coordination and scheduling for the training must be determined after contract award. Training must cover the following topics - Hands-on must include demonstrations.

y. Photography: Contractor must not photograph any patients, personnel, visitors, and others on VHSO property. Contractor must be escorted by VHSO personnel to take job site related phots and be coordinated by COR.

z. Other requirements:

1) Structural members must not be cut or altered, without CO written authorization.

2) Contractor must make every reasonable effort to protect VHSO property from damage.

3) Anything remaining in place that is damaged or defaced by the Contractor must be restored by the Contractor to the existing condition at the Contractor’s expense.

4) The Contractor must provide adequate protection for VHSO property before any activities occur. Contractor moved items must be put back by the Contractor to original locations and conditions as work is completed at the Contractor’s expense.

5) The Contractor must coordinate work of different trades so that interference between mechanical, electrical, architectural, and structural work including existing services must be avoided and, within limits indicated the required space for operation, repair, removal, maintenance, and testing of equipment. Utilities including but not limited to conduit, ducts, and pipes must be arranged to ceiling slab, walls, and columns to take up a minimum footprint of space. Conduit, ducts, pipes, and equipment must not interfere with intended use of eyebolts and other lifting devices.

6) Contractor must locate existing utilities in area(s) of work. Utilities that remain in place, Contractor must furnish adequate means of support and protection. Any property including but not limited to electrical, natural gas, medical gas, communication and utility lines, landscaping, walkways, roads, and curbs damaged during the project due to carelessness or negligence of Contractor must be repaired or replaced at the Contractor’s expense. Walls, ceilings, floors, furniture, etc., will be protected from damage from water, staining, or falling debris created during any activities of the project including but not limited to coring and sawing process(es) at the Contractor’s expense.

7) No unauthorized work to be initiated without the prior written approval of the COR. The CO must approve any request, or proposal for changes in project scope or additional requirements, in writing prior to the Contractor proceeding with any work. Any contractor changes accomplished without prior written approval by the CO, must be done at the Contractor’s risk and at the Contractor’s expense. Contractors must visit the job site and visit the facility to determine if it’s reasonable or necessity to ascertain the nature and location of the work to be performed in general and the local conditions which can affect the work. Failure to do so shall not relieve the Contractor of responsibility for estimating properly the difficulty or cost of successfully performing the work. Contractor is responsible for complying with applicable Federal, State, Local laws, codes, regulations, and ordinances. Additionally, the Contractor is responsible for obtaining permits, licenses, etc. that are required by applicable Federal, State, Local law, code, regulation, and ordinance.

8) Work required for the project must be in accordance with the best practices of the building trades involved and in accordance with the intent of the SOW and Specifications.

A.2 PRICE SCHEDULE

SCHEDULE

BID SCHEDULE Contract Line Item Number CLIN 0001 (See Statement of Work, Contract Specifications and Drawings)

CLIN 0001, - BASE BID GENERAL CONSTRUCTION: Work includes general construction, alterations, site work, mechanical and electrical work, utility systems, necessary removal of existing structures and construction and certain other items per drawings and specifications.

PERIOD OF PERFORMANCE – __90____ CALENDAR DAYS AFTER RECEIPT OF NOTICE TO PROCEED.

CLIN 0001 $________________________________

DETAILED COST BREAKDOWN: (list below or attach separate sheet)

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) All bidding materials will be posted on the Federal Business Opportunities (FedBizOpps) website at www.fedbizopps.gov. No hard copies will be available.

(b) A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) If the contract award amount exceeds $150,000 (see FAR 28.102-1 for lesser amount), the bidder to whom award is made will be required to furnish two bonds, a Performance Bond, SF 25, and a Payment Bond, SF 25A, each in the penal sum of 100% of the contract price.

DESCRIPTION OF WORK: Project No. 564-17-105 Replace and Monitor UPS in IT Closets

Cost Range: $250,000.00 -- $500,000.00

36C25618R0563

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

Page 1 of

Page 1 of

1. GENERAL RULES FOR SUBMISSION OF THE OFFERORS:

1.1. In accordance with FAR 15.304, all non-price factors, when combined, are significantly more important than Cost/Price; however the offeror who demonstrates the best overall value to the government shall be selected. Technical Experience is the most important non-priced factor. The 2nd most important non-priced factors are Past Performance. Within the technical factors, the technical sub-factors are listed with relative importance identified. The applicable evaluation factors and submission requirements are identified below in item number 11. PROPOSAL INFORMATION AND RELATED EVALUTION FACTORS, SUBFACTORS AND ELEMENTS.

1.2 Offerors are advised the government shall evaluate both Performance Capability and Pricing factors, as described in this section. Offerors are required to submit a Performance Capability (Technical) Proposal as outlined in this section, in addition to its Price Proposal. The Department of Veterans Affairs shall not pay any costs incurred for the preparation and submission of proposals.

1.3 The Government intends to use the best value Past Performance/Price tradeoff process source selection approach in accordance with FAR 15.101-1. Awards shall be made to the most responsive, responsible offerors whose offers, in conformance with this solicitation, results in the overall best value to the Government, price plus other factors considered. The Contracting Officer shall award a firm fixed-price contract to the responsible Offeror whose proposal the Source Selection Authority (SSA) has determined conforms to the solicitation, is fair and reasonable, represents fair market value and offers the best overall value to the Government, considering all non-price factors described herein and price. The intent of this Solicitation is to obtain the best proposal within cost magnitude of $250,000.00 and $500,000.00 (VAAR 836.204). After the Government individually evaluates and rates each proposal, the Source Selection Authority’s (SSA) decision shall be based on a comparative assessment of proposals against all source selection criteria in the solicitation. To be eligible for consideration of award, an overall rating of no less than Acceptable must be achieved for Factor I.

1.4 The Government reserves the right to accept other than the lowest priced offer or to reject all offers. The Government shall not award a contract to an Offeror whose proposal contains a deficiency, as defined in FAR 15.001. If there is a lower priced, conforming offer(s), the Contracting Officer/Source Selection Official must determine that the added value of a more expensive proposal would justify award to that offeror. The Government intends to evaluate proposals and award a contract without discussions with offerors unless holding discussion is determined by the Source Selection Team to be in the best interest of the Government. Therefore, proposals should be submitted initially on the most favorable terms from a price and technical standpoint. Do not assume that offerors will be contacted or afforded an opportunity to clarify, discuss or revise their proposals.

2. PROPOSAL PREPARATION INSTRUCTIONS:

These instructions prescribe the format of proposals and describe the approach for the development and presentation of the proposal data. They are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals. Carefully review this section prior to commencing proposal preparation. All solicitation amendments must be acknowledged in accordance with FAR Provision 52.215-1 and Instructions, conditions and other statements to offerors.

2.1. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal, at the time of proposal submission, shall result in the proposal being unacceptable to the Government and eliminated from consideration of award.

2.2. After completing all required information, submit the information in accordance with the “Proposal Due Date” as listed in Block 13A of SF1442 solicitation and return the original and specified number of copies to the issuing office as listed in paragraph 3 below. Mark the front of the envelope/box with the “Proposal No., Project Name and Project Number” as stated on solicitation.

2.3. MISSING PAGES: It is the responsibility of the prospective offeror to examine the contents of this solicitation to verify that he/she has all pages. However, in the event you feel as though you are missing pages or have duplicate pages, you are urged to contact the Contracting Officer.

2.4. TECHNICAL QUESTIONS: Questions of a technical nature must be provided in writing and shall be submitted from the prospective firm to the Contracting Officer. ONLY questions shall be submitted via e-mail to: sonya.trentham@va.gov and COR (Contracting Officer Representative) at michael.mcmillan@va.gov no later than June 28, 2018 at 2:00 p.m. CST. The subject line must read: “Project #/Solicitation #/Project Name/RFI”. Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. All questions and responses shall be posted by amendment on FedBizOpps website.

No questions will be answered by phone calls and no questions will be accepted after that date.

Please note – If any of the Proposal Package information is not provided by the proposal due date, your proposal package may be found non-responsive.

2.5 SITE VISIT: The pre-proposal conference / site visit is scheduled for: June 12, 2018 at 10:00 am (CST). Site visit will be held at the Contracting Office, 2575 Keystone Crossing, Fayetteville, AR 72703. Information provided at the site visit shall not alter the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.

3. PROPOSAL CONTENT: Prospective offerors shall submit the following:

3.1. SOLICITATION: Complete Standard Form 1442, blocks 14, 15, 16, 17, 19 (if applicable) 20A, 20B and 20C, and fill in the blanks in the Schedule. Incomplete proposals will be considered nonresponsive.

3.2 Acknowledge any solicitation amendments in block 19 of the Standard Form 1442. Return a signed copy of all amendments with your offer.

3.3. Submit one (1) original and electronic version on CD of Volume I, Technical Acceptability Proposal to include Technical Capability, Experience, Quality and Past Performance which shall include listed below table. Volume II, Price Proposal, shall be submitted as an MS Word document or PDF file. If PDF is furnished, then each Section submitted shall be separate file. For example, all required licenses, technical proposal, past performance questionnaires, shall all be under separate files and shall be classified as such. The proposal shall be categorized in a manner where it is easy to ascertain.

CAUTION – LATE Submissions, Modifications, and Withdrawals: See provision 52.212-1. All offers are subject to all terms and conditions of the solicitation. Incomplete proposals may be determined non-responsive and rejected from consideration.

4. PROPOSAL DUE DATE SCHEDULE:

4.1. The entire proposal (Volumes I and II) are due by the date and time set for the receipt of proposals shown in Block 13 of the SF 1442. Offerors are also to ensure the past performance references provide questionnaires responses to the Contracting Officer no later than the date established for receipt of offers.

4.2. Submit your Proposal to arrive NO LATER THAN JULY 19, 2018 AT 2:00 PM LOCAL TIME to:

Contracting Officer:

5. VETBIZ REGISTRATION: This procurement is a total SDVOSB set-aside under Public Law 109-461. By submission of an offer, a Service-Disabled Veteran-Owned Small Business (SDVOSB) acknowledges the requirement that the firm shall be registered in and verified as a SDVOSB in the VetBiz database in the VetBiz.gov Vendor Information Pages (VIP) at http://www.vetbiz.gov/ at time of submission of offer. Offeror received from contractors who are not verified as a SDVOSB at VetBiz shall be considered non-responsive and shall not be considered for award.

6. SYSTEM FOR AWARD MANAGEMENT (SAM):

6.1. SAM has replaced the Central Contractor Registration (CCR), Online Representations and Certifications Application (OCRA) and the Excluded Parties List System (EPLS).

6.2. Federal Acquisition Regulations require that federal contractors register in the SAM database at https://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their offer.

6.3 Completion of Representations and Certifications shall consist of completion of annual representations and certifications electronically via SAM. It is not necessary to complete and return as a part of the proposal package FAR 52.204-8, Annual Representations and Certifications, contained in this solicitation unless offeror identifies changes in FAR 52.204-8(d).

7. VETS-100:

Title 38, USC Section 4212(d) and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. This VETS-100 report can be submitted per the instructions at http://www.dol.gov/vets/vets100filing.htm. For additional information see http://www.dol.gov/vets/programs/fcp/main.htm. For assistance contact VETS-100 customer support at 1-866-237-0275 or VETS100-customersupport@dol.gov. For procurement awards in excess of $100,000, this report must be completed and accepted prior to any Federal contract award. Therefore, all potential contractors are encouraged to file every year.

8. GOVERNMENT INVOICE ADDRESS:

All invoices from the contractor shall be sent electronically by following instruction as stated as website:

http://www.fsc.va.gov/einvoice.asp OB10 link: http://www.ob10.com/us/en/veterans-affairs/ See VAAR clause 852.232-72 Electronic Submission of Payment Requests (Nov 2012)

(a) In accordance with the Prompt Payment Act, the VAFSC requires the following information for the invoice to be considered valid for payment. Invoices without the required information will be returned.

· Vendor name, invoice number, and date

· Remittance address (address where the payment is to be issued)

· Station Number, Purchase Order Number (PO#)

· Project Number (if available)

· Contract number

· Itemized description of goods or services, quantity, and unit price

· Total dollar amount of invoice

· Discount or net terms

(b) Payrolls may be submitted monthly as same time as invoices electronically to Contracting Officer.

9. OFFEROR IDENTIFICATION

Offeror shall complete the following:

CAGE CODE: _________________________

DUNS: ______________________________

TAX I.D. NUMBER: ____________________

10 PROPOSAL FORMAT:

10.1. PURPOSE: These instructions prescribe the format of proposals and describe the approach for the development and submittal of an offeror’s proposal. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested shall adversely affect the evaluation. A proposal that merely reiterates or promises to accomplish the requirements of the RFP shall be considered unacceptable. A proposal that is orderly and sufficiently documented shall be easy for the Government to understand and shall enable the Government to perform a thorough and fair evaluation.

10.2. Offerors submitting proposals for this project should limit submissions to data essential for evaluation of proposals so that a minimum of time and monies shall have been expended in preparing information required herein. However, in order to be effectively and equitably evaluated, the proposals must include information sufficiently detailed to clearly describe the offeror’s experience, technical approach and management capabilities to successfully complete the project. Proposals should follow in the order of sequence set forth in the Request for Proposal (RFP). Information provided out of sequence may not be evaluated and shall result in the offeror’s disqualification from award. Requirements stated in this RFP are minimums. All commitments made in the proposal may become a part of the resultant contract. The data submitted with each proposal should be complete and concise.

10.3. Proposal type size for text documents shall not be smaller than Microsoft Word Times New Roman 10 point font; normal proportional spacing and page size shall be no larger than normal letter size paper (8 ½” x 11”). Type size for graphics, charts, diagrams and tables shall be of an appropriate font and size for the application and must be clearly readable without magnification assistance to the normal eye.