36C25618R0552-001.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT

NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV.

8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that t ime. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government accepta nce after the date offers are due will not be considered and will be rejected.

36C25618R0552 X 04-20-2018 564-18-3-671-0005 564-17-131 Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703 Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703

DEE TRENTHAM

479-587-5823 This procurement is 100 % set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) under Public Law 109-461.

Contractors must be cerified as a SDVOSB in the VetBiz Vendor Information pages (VIP) at:

http://www.vetbiz.gov.

Proposals received from contractors who are not SDVOSB verified in the VetBiz (VIP) will be considered non-responsive and will not be considered for award.

Federal Acquisition Regulation require that federal contractors register in the System for Award Management (SAM) database at: https://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Contractors are encouraged to ensure that they are registered in SAM prior to submitting their proposal.

PROJECT

#564-17-131 REPLACE ROOF TOP UNIT (RTU) HVAC FOR PRIMARY CARE

PROPOSAL: The Fayetteville VAMC, 1100 North College Avenue, Fayetteville, AR 72703 requires supervision, labor, materials, equipment, tools and transportation to replace roof top unit an d other work as described in the statement of work, specifications & drawings (if applicable).

An organized site visit has been scheduled for: Wednesday, May 9, 2018 at 10:00 am

(CST)

Participates will meet at the Contracting Office, 2575 Keystone Crossing, Fayetteville, AR 72703

All questions pertaining to this solicitation must be submitted in writing to the Contracting Officer and COR as stated in solicitation no later than: Thursday, May 31, 2018 by 2:00PM (CST)

In accordance with FAR 36.204/VAAR 836.204 Disclosure of the Magnitude of construction projects, the above described project falls within the terms of the following cost range (Between $100,000 and $250,000)

NAICS CODE: 238220 Small Business Size Standard $36.5 Million Geographical are where work is to be performed: Fayetteville, AR

X 52.211-10 X

2:00 PM (CST)

06-14-2018 x

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after th e date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b.

SIGNATURE

20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DA

TE

31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

564-3680162-671-854200-3223 23NRNR328

Department of Veterans Affairs Veterans Healthcare System of the Ozarks Network Contracting Office 16 2575 Keystone Crossing Fayetteville

AR 72703

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-8972

SONYA D TRENTHAM

ALL

Table of Contents

A.1 STATEMENT OF WORK

Statement of Work (SOW) Replace Roof Top Unit (RTU) HVAC for Primary Care 564-17-131 Veterans Health Care System of the Ozarks (VHSO) Fayetteville, Arkansas

The Contractor must furnish all management, supervision, labor, material, equipment, tools, supplies, parts, and related services in accordance with the SOW, specifications, and drawings to be complete and working system(s). Electronic copies of drawings and specifications to this work must be furnished by VA upon Contractor’s written request to the Contracting Officer (CO). Hard copies of SOW, specifications, and drawings must be the Contractor’s responsibility and expense. Contractor is responsible to verify existing and new dimensions, locations, measurements, and quantities. The contractor must remove and properly dispose of the existing Carrier Air Handling Unit (AHU) Split System (Model Number 38AKS034-600, Serial Number 2314Q6350) and associated components located on Building 1 Main Hospital Primary Care Wing. Furnish and install new RTU, an adapter curb and associated components to include, but is not limited to all HVAC accessories, HVAC/Alerton controls, piping modifications, electrical power and control wiring, and roof modifications necessary to deliver a fully functioning system as defined herein. Contractor must Test, Adjust, and Balance (TAB) the new RTU and verify working communication(s) with the VHSO’s Building Automated System (BAS). After TAB is completed, new RTU is to be commissioned. All work as described herein must work seamlessly with current VHSO facility fixtures and utilities.

1. General

a. Any provision or partial provision of the Contract drawings, specifications, documents or requirements that is not consistent with this SOW, Drawings, and Specifications is null and void only to the extent of the inconsistency. All other provisions or partial provisions of the Contract drawings, specifications, documents, or requirements must remain in full force and effect.

b. Information Technology (IT) security requirements Certification and Accreditation (authorization) (C&A) of the contractor system: The C & A requirements do not apply and a Security Accreditation Package is not required.

c. Safety must be the Contractor’s highest priority.

d. This project must be a turn-key operation for the work as described in this SOW, Drawings, and Specifications to be a complete and working system(s).

e. VHSO facility must continue to operate during the period of performance of this contract to include but not limited to the mechanical and electrical systems.

f. Contractor is responsible to develop a project schedule that incorporates requirements set forth in this SOW, Drawings, and Specifications and meets the requirements of the VHSO. The Project Schedule and or Phasing plan must contain provisions to include but not limited to staging all equipment and materials ahead of closing the affected patient care areas and working extended hours to meet the requirement.

g. Contractor’s work must be conducted in a manner and at times which would present the least amount of disruption to the VHSO facility.

h. Prior to the start of job site activities, the contractor and Contracting Officer Representative (COR) will conduct a site survey to identify and review specific work and differing site conditions.

i. Period of Performance: Ninety (90) Calendar days.

j. Project submittals must be submitted for approval no later than ten (10) Calendar days after Notice to Proceed (NTP).

k. VHSO utilities and work areas may not be immediately available and the Contractor must be flexible in the project schedule at no additional cost to VHSO.

l. Building materials, equipment, tools, and supplies must not be left unattended within the work area. When working in common areas, there must be a minimum of 2 individuals in proximity of the job site to ensure that building materials, equipment, tools, and supplies are not accessible to patients or others.

m. Warranty: Contractor must guarantee workmanship for a period of one (1) year after COR written acceptance of work. Contractor must furnish a minimum 1-year parts and labor warranty on equipment, components, and materials furnished. Emergency service must be available 24 hours per day. The Contractor must respond on-site to emergency calls within two (2) hours of notification. The Contractor must have the issue(s) corrected or a plan in place (awaiting parts) within four (4) hours of arrival at job site. Any temporary repairs must be approved by the VHSO Chief of Engineering or designated representative.

2. Specifications and Drawings:

a. Contractor must verify dimensions, locations, measurements, and quantities. Contractor to notify COR of verification and differing site conditions.

b. Contractor must furnish “As Built” drawings to include but is not limited to electrical, mechanical, and architectural prior to closeout. Drawings in electronic form must be in AutoCAD 2017 (.dwg) and stored on cd(s).

3. Replace Carrier AHU Split System on Roof of Primary Care Contractor must furnish all supervision, labor, materials, equipment, tools, supplies, parts, and related services required for a complete and working system(s) as follows:

a. Contractor must disconnect the existing Carrier AHU condensate drain piping, lightening protection, electrical power system(s), control wiring, and all other associated components as designated by COR.

b. Properly remove and dispose of existing Carrier AHU Split System, adapter curb, condensate drain piping, relief fan, and all other associated components located on roof as designated by COR in accordance with VHSO regulations, Local, State, and Federal regulations.

c. Remove and properly dispose of existing control wiring going to condensate unit.

d. Replace existing Carrier AHU Split System with new non-spilt system RTU. New RTU must be Daikin Maverick II Commercial Packaged Rooftop System (Model MPS061E) or equal. New RTU must have the following salient characteristics consisting of 100% maximum and 20% minimum dedicated outdoor air, VAV operation, stainless steel drain pan, MicroTell III controls with Open Choices for easy BAS integration, inverter driven, modulating lead compressor to enhance low load VAV operation, and minimum cooling capacity of 62 ton.

e. The RTU controls must integrate with the existing Alteron Control System and must control existing return fan and hot water heating coil. Proposed RTU does not have to have heating capability.

f. Furnish and install a new copper condensate pipe with trap and size according to manufacturer’s specification and instructions.

g. Furnish and install a new relief fan compatible with new RTU.

h. Furnish and install a new adapter curb. Contractor is to modify adapter curb if necessary to provide a secure fit.

i. The new RTU must meet or exceed Carrier unit performance. Specifications of the existing Carrier RTU:

j. Contractor must schedule crane operation with COR at least seven (7) calendar days in advance. Contractor must furnish a Swing Plan for COR review and approval at least 30 calendar days prior to removal of existing Carrier RTU.

k. Contractor must orientate new RTU layout similar to existing Carrier AHU layout and must be re-connected to the existing lighting protection system, electrical power and control wiring. Existing roof penetrations must be re-used.

l. New Electrical Distribution, Wiring, Raceways, and Components: Contractor must replace the existing D-Squared circuit breaker with a new 150 Amp 3 pole D-Squared I-Line circuit breaker in the same slot. Circuit breaker location is in Panel MDP-2 Source(Location): MDP-1 (PC105A-01), Room 206-01, Voltage: 480/270 3-phase.

Furnish and install a 150 Amp, 3-phase feeder, 4 wire, copper conductor(s) from MDP2 to new RTU. Furnish and install ¾” conduit for controls. Furnish and install a 20 Amp 120V feeder for controls from panel PP3 in Room 206-01 to RTU.

m. Fire and Smoke Detection: Existing Duct Detectors and fire alarm interlock wiring must remain in service.

n. HVAC Controls and Building Automation System: RTU must be provided with factory Alteron controls programmed to achieve the sequences of operation. New DirectDigital Controls (DDC) must connect to existing panel.

o. Startup: Provide factory authorized startup and system checkout. Contractor must communicate to COR any issues with startup same day, submit preliminary report next business day, and final report within seven (7) calendar days of system startup.

p. Test, Adjust, and Balance (TAB): Contractor must perform TAB of the newly installed system to the design parameters. TAB work is to include calibration and verification of existing Ebtron airflow measuring stations located in existing supply and return ducts. Contractor must communicate to COR any issues with TAB same day, submit preliminary report next business day, and final report within seven (7) calendar of TAB completion.

q. Contractor must commission new RTU and all associated components after installation and reconnecting of condensate drain pipe, lightening protection system, relief fan, electrical power system, control wiring, and all other associated components to ensure a complete and working system.

r. All materials must be installed per manufacturer’s installation instructions and as noted herein.

4. Wiring must be installed in accordance to the latest edition of the National Electric Code (NEC), drawings, and specifications at time of installation.

a. Wiring except fixture whips must be enclosed in EMT conduit. Fixture whips and conduit installed properly per NEC with compression fittings. Electrical termination(s) must be in accordance to manufacturer’s installation instructions and as noted herein.

5. Contractor Access and Activities

a. Contractor must comply with the VHSO security management program.

b. Contractor must not enter the work site without VHSO issued identity Badge. Contractor can be subject to inspection of personal effects when entering or leaving the project site and VHSO property. Contractor superintendent must escort Contractor employees to Engineering (Building 7-A) to obtain badge(s). The Contractor must maintain a log of Employee Names, Badge ID Numbers, Start Date(s), Departure Date(s), ID Lost Date(s), and ID Return Date(s).

Updated Badge log must be given to the COR weekly or as directed by COR. Contractor’s superintendent must return all badges on day of departure of employee from project to COR. Contractor’s superintendent must return all remaining badges at project closeout to COR. Lost Badges must be reported immediately to the COR and documented on badge log. Contractor is responsible for a $100.00 fee for each lost or unreturned badge to VHSO.

c. The Contractor’s superintendent may check out a key to access mechanical and electrical room as project requires. Contractor superintendent must check out and return a key at Engineering (Building 7-A) on a daily basis and the key must not leave VHSO property. The Contractor’s superintendent must notify the COR when a key is lost. The Contractor is responsible for a $3,500.00 fee for each lost or unreturned key.

d. Supervision: Contractor must provide qualified supervisor(s), on site during work activities to supervise continuously. Contractor supervisor must not engage in any direct trades’ labor. The Contractors’ supervision must be responsible for quality control and ensure the systems are complete and working.

e. (VHSO) Property Access Regular Business Hours: Work by the Contractor must be completed as specified in the SOW under General, except work that will interfere with normal operations must be coordinated and approve prior to or ahead of designated time by the COR with affected VHSO departments and accomplished during designated maintenance times, as noted otherwise herein, as requested and approved by the COR for special circumstances.

f. Work Hours: The Contractor must sequence their work plan so that work is performed on weekends with from 0700 – 1930 on Saturday and Sunday. Any work performed by the Contractor, at the Contractor’s own volition outside specified working hours, will need written authorization by the COR and at no additional cost to the VHSO.

g. Safety: Safety must be the Contractor’s highest priority. The Contractor must be solely responsible for compliance with Federal, State, Local OSHA regulations, latest edition of NEC, latest edition of NFPA 70E, and 01 35 26 Safety Requirements specification. The Contractor must furnish and have in place Personal Protective Equipment (PPE), safety signage, cones, barricades etc., to protect the safety of VHSO patients, employees, visitors, volunteers, tenants and others. Contractor must not be permitted to work without proper PPE and can be asked to leave job site. Contractor must furnish required safety items. Work must be conducted in a manner and at times which would present the least amount of disruption to the VA healthcare facility.

h. Contractor must not leave or unattended out-of-service any utility, fire protection, or security system without written permission of the COR. If a utility, fire protection, or security system is not functioning at the end of a work period without written permission of the COR, if then the Contractor must restore the system(s) to working order prior to leaving the job site or must furnish an around-the-clock watch until the system is functioning properly. If the Contractor fails to do so, the Contractor must be liable for any costs incurred by the VHSO to provide around-the-clock watch and or repair the system.

i. Vehicles and Construction equipment: Contractors’ keys to unattended vehicles and equipment must be removed and vehicles locked.

j. Material Storage and Staging: The Contractor must submit in writing a request for storage or staging of materials, equipment, tools, and supplies. The Contractor’s written request must be submitted to the COR for approval a minimum of seven (7) business days prior to the storage or staging so there is time to review and notify the impacted parties. Contractor must have prior written authorization by the VHSO for storage or staging of Contractor supplied materials and equipment. No storage must commence until written approval and authorization of the Contractor’s request is provided by the COR. Contractor stored materials may need to be relocated because of interference with VHSO scheduled activities. Relocation will be at Contractor’s expense.

k. Tools: Contractor must furnish materials, equipment, tools to include but not limited to ladders and supplies to complete Contractor’s work.

l. Unloading and Parking: No materials or equipment are permitted through the front entry. Use Employee entrance – only for loading and unloading, do not leave vehicle(s) unattended. Contractor parking on VHSO property is limited to availability of designated Contractor parking. Contractor must have prior written approval of on-site Contractor parking from COR.

m. Elevators: Contractor must use COR designated elevators and must protect elevator cabs and controls during periods of use. Contractor must not exceed elevator weight limits. Designated elevator(s) and usage times are not to interfere with VHSO activities.

n. Radios and Mobile Devices: Contractor must use mobile devices at low volume or outside. Contractor must not carry on conversations in hallways or near any patient areas. AM/FM radios and other media producing devices must not be used in the VHSO buildings.

o. Noise: Contractor must coordinate and schedule construction noise making activities with the COR. For any noise making work activities, the Contractor must furnish a written request to the COR for COR approval a minimum of seven (7) business days prior to construction noise making activities. The COR will schedule and provide written authorization to proceed three (3) business days in advance of the proposed activity.

p. Infection Control:

i. (Not Applicable) Contractor must be responsible to develop a phasing and Infection Control Risk Assessment (ICRA) that incorporates requirements of 01 00 00 General Requirements specification to meet the requirements of the VHSO. Contractor must install and create temporary dust barriers with the follow products: ZipWall® ZIP POLES FOUR PACK (Includes 4 Spring Loaded Steel Zip Poles, 4 GripDisk™ Slide Stoppers, 2 standard zippers, 1 carry bag) or equal, construction film must be white, fire retardant polyethylene, antistatic, 12 x 100 Ft x minimum 6 mil thickness, imprinted with fire retardant labeling. Zippers must be straight or curved heavy duty ZipWall® Zippers or equal. Sticky mat must be STICKY MAT Flat Store Clean Mat or equal, tacky mat, white, 24 x 45-inch minimum. Construction traffic through the facility must be coordinated with the COR. Construction workers, materials, and clothing must be transported through the hospital dust free. Any dusty, dirty, odorous or wet materials must be transported in sealed clean bags. Traffic routes will be at the discretion of the COR.

ii. (NOT APPLICABLE) Contractor must be responsible to develop a phasing and ICRA that incorporates requirements of 01 00 00 General Requirements and meets the requirements of the VHSO and VHSO ICRA. Contractor must furnish and install a temporary dust barriers with the following products: Edge-Guard Panel Transparent Infection Control Wall Partitions with a 42 inch door and associated components or equal to the entrance of the OR; Edge-Guard Panel Transportation Cart(s) or equal; STICKY MAT Flat Store Clean Mat or equal, tacky mat, 24 x 45 inch minimum, ZipWall® (construction film must be white, fire retardant polyethylene, antistatic, 6 mil thickness, imprinted with fire retardant labeling) or equal for entrance to sterile room and each OR must maintain negative air pressure when job site activities are in progress. Ball-in-the-Wall or equal must be installed for each OR when job site activities are in progress. Construction traffic through the facility must be coordinated with the COR. Construction works, materials, and clothing must be transported through the hospital dust free. Any dust, dirty, odorous, or wet materials must be transported in sealed clean bags or in clean sealed containers. Traffic routes will be at the discretion of the COR.

q. Dust Proofing and Cleaning: Contractor must cover furnishings and equipment with plastic or clean drop cloth. Contractor(s) must furnish HEPA vacuum cleaner(s), cleaning tools, and tacky mats at both sides of entrance of the work zone. Contractor must not use any broom(s).

r. Personnel Protective Equipment (PPE): Contractor must furnish required PPE. Contractor is not permitted to work without proper PPE. Contractor may be asked to leave job site if the proper PPE is missing or not in use.

s. Fire Alarm: Dust and smoke producing activities will activate the buildings fire alarm. In Contractor planned work activities, an evaluation must be made to determine if the fire alarm system has to be bypassed. Contractor must be responsible for fire watch in the areas where coverage is removed or disabled. Contractor must be responsible to coordinate with the COR and Electronic Technician for the removal and restoration of fire protection coverage. After hours supervision of the fire alarm panel is required at the contactors expense. The Contractor must be responsible for completion and submission of a written Fire Alarm Bypass Request. The Contractors’ written request must be submitted for COR approval and if approved by COR, then the COR must furnish a written authorization to proceed three (3) business days in advance of any proposed work activity. If the fire alarm system requires any deactivation, it must be reactivated the same day before the Contractor leaves the job site to ensure that the fire alarm system is functioning properly. If the fire alarm system is not functioning properly, the Contractor must restore the fire alarm system to working order prior to leaving the site or must furnish an around-the-clock fire watch until the fire alarm system is functioning properly. The Contractor must be liable for any costs incurred by the VHSO to furnish the fire watch and or to repair the fire alarm system.

t. Hot Work: Contractor must perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B. Contractor must coordinate with the COR. Contractor must obtain Hot Work permits from COR at least fortyeight (48) hours in advance for any work or operation involving open flame or producing heat or sparks, burning, welding, or a similar operation that is capable of initiating fires or explosions. This work includes but is not limited to processes such as arc welding, oxygen-fuel gas welding, open-flame soldering, brazing, thermal spraying, oxygen cutting, arc cutting, chipping, grinding, heat treating, sand blasting, torch-applied roofing, and chemical welding.

u. Fire and Smoke Barrier Penetration: Contractor must perform, maintain, and safeguard the integrity of smoke and fire barriers in accordance with NFPA 101, NFPA 80, and NFPA 90A. Contractor penetrations in barriers must be repaired in an approved manner (filled with the designated and approved flame retardant filler) as soon as feasible after the work has been completed. Contractor must obtain Hot Work permit(s) from the COR.

v. Energized Circuit Work: Contractor must coordinate with the COR. Contractor must obtain Energized Circuit Work permit from COR at least seven (7) work days in advance when an electrical shut down is required. Contractor must perform, maintain, and safeguard the integrity of the VHSO electrical systems and must follow procedures around energized equipment in accordance with NFPA 70E standards including proper PPE. VHSO electrician or electrical engineer must monitor work. Contractor must use safety equipment to include but not be limited to 12 calorie arc flash suits with hoods and 5KV gloves. No exits will be blocked. Personnel without proper PPE will not be allowed within the working area around live panels with the cover removed.

w. Utility interruption: Contractor must submit in writing Utility Interruption Request(s) in advance to the COR. The Contractor’s written utility interruption request must be submitted to the COR for written approval a minimum of seven (7) business days prior to the work activity. Work must be planned in advance to give as much time as possible to schedule a utility interruption. Work activity must not commence until written approval and authorization of the Contractor’s request is provided by the COR seventy-two (72) hours prior to the utility interruption. There may be times when a utility interruption request is denied because of insufficient lead-time or interference with ongoing VHSO activities and must be rescheduled at the Contractor’s expense.

x. Disposal: The Contractor must submit a written request(s) for disposal of any government owned materials, equipment, or property in advance to the COR for COR approval. Contractor must remove and properly dispose construction debris, materials, equipment, and substances from this project and the VHSO property daily into the contractor supplied containers. Construction debris created from the project must not be disposed of at the job site, in VHSO dumpsters, or on VHSO property. Disposal of construction debris, materials, equipment, and substances from the project must be in accordance with applicable Federal, State, Local and environmental laws, rules or regulations. The Contractor must ensure and furnish appropriate documentation to the CO that all hazardous waste handlers, haulers, and disposal facilities are properly licensed. The Contractor must furnish shipping manifest and documentation of proper disposal of any construction debris, materials, equipment, and substances from the project prior to final payment. Contractor must return the work site to the condition in which it was found at the Contractor’s expense.

y. Fumes: The Contractor must schedule fume producing work activities including but not limited to painting or heat produced fumes after regular business hours and request written approval by the COR prior to the work activity. Contractor must be responsible for ventilation necessary to exhaust and prevent fumes from entering adjoining areas, outside air intake ductwork, and re-entering the VHSO healthcare facilities at the Contactor’s expense.

z. Training: (NOT APPLICABLE) Training must be included to applicable VHSO personnel. The Contractor must provide training for users of installed system(s). Training must include an agenda and instruction manual in electronic form. Contractor must provide user and administrator training to VHSO officials and VHSO Engineering personnel, with four (4) to eight (8) hours of on-site training. Coordination and scheduling for the training must be determined after contract award. Training must cover the following topics - Hands-on must include demonstrations. aa. Photography: Contractor must not photograph any patients, personnel, visitors, and others on VHSO property. Contractor must be escorted by VHSO personnel to take job site related phots and be coordinated by COR. bb. Other requirements:

1) Structural members must not be cut or altered, without CO written authorization.

2) Contractor must make every reasonable effort to protect VHSO property from damage.

3) Anything remaining in place that is damaged or defaced by the Contractor must be restored by the Contractor to the existing condition at the Contractor’s expense.

4) The Contractor must provide adequate protection for VHSO property before any construction activities occur. Contractor moved items must be put back by the Contractor to original locations and conditions as work is completed at the Contractor’s expense.

5) The Contractor must coordinate work of different trades so that interference between mechanical, electrical, architectural, and structural work including existing services must be avoided and, within limits indicated the required space for operation, repair, removal, maintenance, and testing of equipment. Utilities including but not limited to conduit, ducts, and pipes must be arranged to ceiling slab, walls, and columns to take up a minimum footprint of space. Conduit, ducts, pipes, and equipment must not interfere with intended use of eyebolts and other lifting devices.

6) Contractor must locate existing utilities in area(s) of work. Utilities that remain in place, Contractor must furnish adequate means of support and protection. Any property including but not limited to electrical, natural gas, medical gas, communication and utility lines, landscaping, walkways, roads, and curbs damaged during the project due to carelessness or negligence of Contractor must be repaired or replaced at the Contractor’s expense. Walls, ceilings, floors, furniture, etc., will be protected from damage from water, staining, or falling debris created during any construction activities of the project including but not limited to coring and sawing process(es) at the Contractor’s expense. Areas must be cleaned after coring, sawing, and other construction activities by the Contractor at the Contractor’s expense.

7) No unauthorized work to be initiated without the prior written approval of the COR. The CO must approve any request, or proposal for changes in project scope or additional requirements, in writing prior to the Contractor proceeding with any work. Any contractor changes accomplished without prior written approval by the CO, must be done at the Contractor’s risk and at the Contractor’s expense. Contractors must visit the job site and visit the facility in order to determine if it’s reasonable or necessity to ascertain the nature and location of the work to be performed in general and the local conditions which can affect the work. Failure to do so shall not relieve the Contractor of responsibility for estimating properly the difficulty or cost of successfully performing the work. Contractor is responsible for complying with applicable Federal, State, Local laws, codes, regulations, and ordinances. Additionally, the Contractor is responsible for obtaining permits, licenses, etc. that are required by applicable Federal, State, Local law, code, regulation, and ordinance.

8) Work required for the project must be in accordance with the best practices of the building trades involved and in accordance with the intent of the SOW, Drawings, and Specifications.

A.2 SCHEDULE

SCHEDULE

SCHEDULE Contract Line Item Numbers CLIN 0001 (See Statement of Work, Contract Specifications and Drawings)

CLIN 0001, - GENERAL CONSTRUCTION: Work includes the removal and properly dispose of the existing Carrier Air Handling Unit (AHU) and furnish and install new Roof Top Unit (RTU) located on Building One Main Hospital Primary Care Wing at Fayetteville VAMC and certain other items per drawings and specifications.

PERIOD OF PERFORMANCE – 90___ CALENDAR DAYS AFTER RECEIPT OF NOTICE TO PROCEED.

CLIN 0001 $________________________________

DETAILED COST BREAKDOWN: (list below or attach separate sheet)

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) All bidding materials will be posted on the Federal Business Opportunities (FedBizOpps) website at www.fedbizopps.gov. No hard copies will be available.

(b) A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) If the contract award amount exceeds $150,000 (see FAR 28.102-1 for lesser amount), the bidder to whom award is made will be required to furnish two bonds, a Performance Bond, SF 25, and a Payment Bond, SF 25A, each in the penal sum of 100% of the contract price.

DESCRIPTION OF WORK: Project No. 564-17-131 Replace Roof Top Unit (RTU) located at Primary Care

Cost Range: $100,000.00 - $250,000.00

36C25618R0552

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

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GENERAL RULES FOR SUBMISSION OF THE OFFERORS:

1.1. The Government intends to use the “Best Value” tradeoff process source selection approach in accordance with FAR 15.101-1. Awards shall be made to the most responsive responsible offeror whose offer, in conformance with this solicitation, results in the overall best value to the Government, price plus other factors considered.

1.2. The Contracting Officer shall award a firm fixed-price contract to the responsive responsible Offeror whose proposal the Source Selection Authority (SSA) has determined conforms to the solicitation, is fair and reasonable, represents fair market value and offers the best overall value to the Government, all factors considered. The intent of this Solicitation is to obtain the best proposal within cost magnitude as listed in solicitation (VAAR 836.204). After the Government individually evaluates each proposal, the Source Selection Authority’s (SSA) decision shall be based on a comparative assessment of proposals against all source selection criteria in the solicitation. To be eligible for consideration of award, an overall rating of no less than Acceptable must be achieved.

1.3. The Government reserves the right to accept other than the lowest priced offer or to reject all offers. The Government shall not award a contract to an Offeror whose proposal contains a deficiency, as defined in FAR 15.001. If there is a lower priced, conforming offer(s), the Contracting Officer/Source Selection Official must determine that the added value of a more expensive proposal would justify award to that offeror. The Government intends to evaluate proposals and award a contract without discussions with offerors unless holding discussion is determined by the Source Selection Team to be in the best interest of the Government. Therefore, proposals should be submitted initially on the most favorable terms from a price and technical standpoint. Do not assume that offerors will be contacted or afforded an opportunity to clarify, discuss or revise their proposals.

2. PROPOSAL PREPARATION INSTRUCTIONS:

These instructions prescribe the format of proposals and describe the approach for the development and presentation of the proposal data. They are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals. Carefully review this section prior to commencing proposal preparation. All solicitation amendments must be acknowledged in accordance with FAR Provision 52.215-1 and Instructions, conditions and other statements to offerors.

2.1. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal, at the time of proposal submission, shall result in the proposal being unacceptable to the Government and eliminated from consideration of award.

2.2. After completing all required information, submit the information in accordance with the “Proposal Due Date” as listed in Block 13A of SF1442 solicitation and return the original and specified number of copies to the issuing office as listed in paragraph 3 below. Mark the front of the envelope/box with the “Proposal No., Project Name and Project Number” as stated on solicitation.

2.3. MISSING PAGES: It is the responsibility of the prospective offeror to examine the contents of this solicitation to verify that he/she has all pages. However, in the event you feel as though you are missing pages or have duplicate pages, you are urged to contact the Contracting Officer.

2.4. TECHNICAL QUESTIONS: Questions of a technical nature must be provided in writing and shall be submitted from the prospective firm to the Contracting Officer. ONLY questions shall be submitted via e-mail to: sonya.trentham@va.gov and COR (Contracting Officer Representative) at shawn.church@va.gov and alternate COR at: nova.dawn.mauldin@va.gov no later than May 31, 2018 at 2:00 p.m. CST. The subject line must read: “RFI” along with the Project #/Solicitation #. All questions and responses shall be posted by amendment on FedBizOpps website.

No questions will be answered by phone calls and no questions will be accepted after that date.

Please note – If any of the Proposal Package information is not provided by the proposal due date, your proposal package may be found Technically Unacceptable.

2.5 SITE VISIT: The pre-proposal conference / site visit is scheduled for: May 9, 2018 at 10:00 am (CST). Site visit will be held at the Contracting Office, 2575 Keystone Crossing, Fayetteville, AR 72703.

3. PROPOSAL CONTENT: Prospective offerors shall submit the following:

3.1. SOLICITATION: Complete Standard Form 1442, blocks 14, 15, 16, 17, 19 (if applicable) 20A, 20B and 20C, and fill in the blanks in the Bid Schedule. Incomplete proposals will be considered nonresponsive.

3.2 Acknowledge any solicitation amendments in block 19 of the Standard Form 1442. Return a signed copy of all amendments with your offer.

3.3. Submit one (1) original and electronic version on CD of Volume I, II & III which shall include listed below in table. The proposal may be submitted as an MS Word document or PDF file. If PDF is furnished, then each Section submitted shall be separate file. For example, all required licenses, technical proposal, past performance questionnaires, shall all be under separate files and shall be classified as such. The proposal shall be categorized in a manner where it is easy to ascertain.

CAUTION – LATE Submissions, Modifications, and Withdrawals: See provision 52.212-1. All offers are subject to all terms and conditions of the solicitation. Incomplete proposals may be determined non-responsive and rejected from consideration.

4. PROPOSAL DUE DATE SCHEDULE:

4.1. The entire proposal (Volumes I, II and III) are due by the date and time set for the receipt of proposals shown in Block 13 of the SF 1442. Offerors are also to ensure the past performance references provide questionnaires responses to the Contracting Officer no later than the date established for receipt of offers.

4.2. Submit your Proposal to arrive NO LATER THAN JUNE 14, 2018 AT 2:00 PM LOCAL TIME to:

See table below to summarize how to submit a proposal.

Factor I

Tab B

Tab C

ReqDocs.doc/pdf

5. SOURCE SELECTION EVALUATION BOARD (SSEB) FACTORS:

A SSEB comprised of representatives of the Department of Veterans Affairs will be established to conduct the evaluation of proposals received in response to this solicitation. The identities of the SSEB personnel are confidential and any attempt by the offerors to contact these individuals is prohibited. The evaluation will be based on the content of the proposal and any subsequent discussions required, as well as information obtained from other sources; IE. past performance information.