36C25527R0004.docx

SUBJECT*

657A4-21-800 - VPIH Services for Remove and Replace End of Life Heating, Ventilation and Air Conditioning Construction

GENERAL INFORMATION

1500 N. Westwood Blvd

Poplar Bluff Missouri

COUNTRY

CONTACT INFORMATION

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contract Specialist Lucia Cowsert Lucia.Cowsert@va.gov

(913) 758-9912

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

Presolicitation Notice Presolicitation Notice

Presolicitation Notice

Synopsis:

PROJECT TITLE:

Pre-Solicitation Notice for Project 657A4-21-800 - VPIH Services for Remove and Replace End of Life Heating, Ventilation and Air Conditioning Construction, John J. Pershing VA Medical Center VAMC, Poplar Bluff, Missouri.

CONTRACT INFORMATION

a. This A/E Services requirement is being procured in accordance with the Brooks Act (Public Law (PL0582) and implemented in accordance with the Revolutionary FAR (Federal Acquisition Regulation) Overhaul (RFO) Subpart 36. Firms will be selected based on demonstrated competence and qualifications for the required work.

b. This procurement is restricted to Service-Disabled Veteran Owned Small Business (SDVOSB) firms. This requirement is being procured in accordance with Veterans Affairs Acquisition Regulation (VAAR) Part 836 as implemented in RFO Part 36.

c. This is not a Request for Proposal, and an award will not be made with this announcement. This announcement is a request for SF 330s from qualified contractors that meet the professional requirements.

d. The completed SF 330 will be evaluated by the John J. Pershing VA Medical Center (VAMC) Evaluation Board in accordance with RFO 36.202-4 and the selection report shall serve as the final selection list, which will be provided directly to the Contracting Officer. The Government will not pay nor reimburse any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement.

e. Award of any resultant contract is contingent upon the availability of funds.

f. No solicitation document is available and no other information pertaining to project scope, etc. is available at this time. Any request for assistance with submission or other procedural matters shall be submitted via email only to Matthew.Finley@va.gov and Lucia.Cowsert@va.gov. Personal visits to discuss this announcement will not be allowed.

g. The NAICS Code for this procurement is 562910 - Remediation Services and small business size standard of $25.0M. Award of a Firm Fixed Price contract is anticipated. This contract will provide VPIH Services for construction project 657A4-21-800 - Remove and Replace End of Life Heating, Ventilation, and Air Conditioning Building 1. The construction contract is projected to end on December 27, 2028.

h. DATABASE REGISTRATION INFORMATION:

VERIFICATION OF STATUS OF APPARENTLY SUCCESSFUL OFFEROR THIS ACQUISITION IS 100% SET-ASIDE FOR QUALIFIED SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS AE FIRMS IN COMPLIANCE WITH VAAR 819.7005(b). ONLY BUSINESSES VERIFIED AND LISTED IN THE SMALL BUSINESS ADMINISTRATION (SBA) REGISTRY https://search.certifications.sba.gov/, SHALL BE CONSIDERED.

i. SYSTEM FOR AWARD MANAGEMENT (SAM):

Federal Acquisition Registrations require that federal contractors register in the System for Award Management (SAM) database at www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their qualifications package.

NOTICE: “System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

j. THE EXCLUDED PARTIES LIST SYSTEM (EPLS):

To ensure that the individuals providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person providing services under this contract. Further the contractor is required to certify that all persons listed in the qualifications package have been compared against the EPLS list and are NOT listed. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

k. E-VERIFY SYSTEM:

Companies awarded a contract with the federal government shall be required to enroll in E-Verify within 30 days of the contract award date. They shall also need to begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (RFO 52.222-54)

l. A/E firms are required to respond if interested by submitting one (1) completed Standard Form 330 qualification package Parts I and II to include all consultants (form available on-line at: https://www.gsa.gov/system/files/SF330-21_Part_1.pdf and SF330-21_Part_2.pdf (gsa.gov)). Must include in Part I Section H an organizational chart of the firm (excludes consultants) and a design quality management plan. Submission information incorporated by reference is not allowed. All submissions shall be made electronically.

m. Completed package shall be delivered electronically on or before 11/2/2026 at 2:00PM Central Standard Time to the NCO 15 Contracting Office, Matt Finley, Contracting Officer @ Matthew.Finley@va.gov and Lucia Cowsert, Contract Specialist @ Lucia.Cowsert@va.gov.

SCOPE OF WORK:

The mission of the John J. Pershing VA Medical Center (JJPVAMC) is to provide the highest quality healthcare to our veterans. In keeping with this mission, JJPVAMC’s Facility Management Service (FMS) is looking to partner with a VPIH firm to provide VPIH Services for construction project 657A4-21-800 - Remove and Replace End of Life Heating, Ventilation, and Air Conditioning Building 1. The construction contract is projected to end on December 27, 2028.

VPIH Oversight Services:

- Phase I – 12 days.

- Phase II – 12 days.

- Phase III – 14 days.

- Phase IV – 8 days.

The Contractor shall coordinate scheduling with the Contracting Officer’s Representative (COR) and the abatement contractor to ensure timely delivery of services aligned with the project Phases. Abatement dates are subject to change pending delays for each Phase and should be coordinated with the COR and construction contractor.

EVALUATION FACTORS:

Selection Criteria are in accordance with Federal Acquisition Regulation (FAR) Part 36.602-3. Prospective firms are required to address all selection criteria within submitted SF330 packages using additional pages as necessary. SF 330 submissions including any additional pages are not to exceed sixty-five (65) pages. Each page cannot exceed 81/2 x 11 in size.

Qualifications (SF330) submitted by each firm for PROJECT NUMBER: 657A4-21-800 - VPIH Services for Remove and Replace End of Life Heating, Ventilation and Air Conditioning Construction - John J. Pershing VA Medical Center VAMC, Poplar Bluff, Missouri, will be reviewed and evaluated based on the following evaluation criteria listed below in descending order of importance:

1. PROFESSIONAL QUALIFICATIONS:

a. Provide brief resumes of proposed team who will specifically serve as the Project Manager(s), and Quality Control Manager(s). In addition, provide resumes of other relevant team members or frequent subcontractors who will perform technical tasks under this contract including, but not limited to: Environmental Safety/Health & Industrial Hygiene. Include their record of working together.

b. Each resume shall include a minimum of three (3) and a maximum of five (5) specific completed projects in the past five (5) years that best illustrate the individual team members’ experience relevant to this contract scope. Resume shall state the role the specific individual played in the project.

2. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE:

a. This factor evaluates the amount of experience the VPIH firm has in providing similar types of work/facilities and evaluating their technical competence. This factor includes an emphasis, where appropriate, on the firm's experience in and technical competence in health care and an active medical center.

b. Provide a detailed narrative of a minimum of three (3) and up to five (5) maximum relevant projects that have been completed within the last 10 years which best illustrate overall team experience relevant to this contract scope of providing VPIH Services. The project information should include project titles, a short scope of work, date of completion, firms involved, etc. List projects that demonstrate the team’s experience with projects of similar size and scope to those to be performed under this contract.

3. CAPACITY TO ACCOMPLISH WORK. The general workload and staffing capacity of the VPIH firm that will be responsible for the majority of the VPIH Services and the ability to accomplish the work in the required time. This factor evaluates ability of the VPIH firm, given their current projected workload and the availability of their key personnel, to accomplish the VPIH Services in the required time. It also requires that all firms submitting a 330 must certify that they can and will comply with VAAR 852.219-75 VA Notice of Limitations on Subcontracting.

The general workload and staffing capacity of the design office will be evaluated as follows:

a. Indicate the firm’s present workload and the availability of the project team (including sub-consultants) for the specified contract performance period.

b. What are your current staff levels, including consultants, available to accommodate this project while still maintaining ongoing projects/workload.

c. In accordance with VAAR 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction, you must certify that if awarded the contract your firm will comply with the limitations on subcontracting specified in this clause and in the resultant contract. You must complete, sign and submit Attachment 1- VAAR 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction document as part of your SF330 package which states the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in VAAR 852.219-73. This can be submitted as a separate attachment, and it does not count towards the 65-page maximum. If this certification is not completed and submitted with the SF 330, your package will not be evaluated, will be eliminated from the selection process, and cannot be awarded a contract.

4. PAST PERFORMANCE:

NCO 15 will evaluate past performance on recent and relevant contracts with Government agencies (emphasis on VA work) and private industry in terms of construction cost estimating, cost control, quality of work, compliance with performance schedules and a record of significant claims against the firm due to improper or incomplete engineering services (references required). Project past performances that are older than 10 years will receive a lesser rating than those references for projects accomplished within the past 10 years.

Past performance evaluations may also be conducted using information obtained from CPARS or PPIRS and any other sources deemed appropriate by the Contracting Officer. Other sources may include, but are not limited to, inquiries of owner representative(s), Federal Awardee Performance, and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

a. Provide five (5) completed relevant project Final CPARS, past performance questionnaires, or similar documents as past performance documentation, or provide an explanation for not including five (5) relevant Final CPARS or other equivalent.

5. CLAIMS, TERMINATIONS AND LITIGATION: The record of significant claims against the firm or terminated contracts because of improper or incomplete VPIH services will be examined. Provide information on any litigation involvement of the past five (5) years and the outcome.

1.1 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________ Printed Title of Signee: _____________ Signature: ____________ Date: ______________ Company Name and Address: _______________ (End of Clause)