36C25527Q0033.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Wound Vac Cleaning Maintenance Service | St. Louis VAMC

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048

SOLICITATION NUMBER* 36C25527Q0033

RESPONSE DATE/TIME/ZONE 11-04-2026 11:00AM CENTRAL TIME, CHICAGO, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* J065

NAICS CODE* 811210

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contract Specialist Tywanna Sparks tywanna.sparks@va.gov 913-758-9928

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs St. Louis VAMC John Cochran Division

915 N. Grand Blvd.

St. Louis MO

POSTAL CODE 63106-1621

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT announcement only. It is neither a solicitation announcement nor a request for proposal or quote and does not obligate the Government to award a contract.

Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research, to make appropriate acquisition decisions, and to gain knowledge of potential qualified businesses capable of providing the following:

Wound Vac Maintenance Service for St. Louis VAMC John Cochran Division ***See Statement of Work for details***

If this is within your capacity, please respond with the information below:

• Company Name

• Address

• Point of Contact

• Phone, Fax, and Email

• UEI number

• GSA Contract (as applicable)

• Capability Statement that clearly and convincingly identifies your ability to fulfill this requirement.

• Brochures of products being offered, to include specifications.

• Authorized service provider letter from OEM

Interested firms are reminded that in accordance with FAR 4.203, prospective contractors shall complete electronic annual representations and certifications to be considered for award. In addition, FAR 4.203 states that prospective contractors shall be registered in the System for Award Management (www.SAM.gov database. All Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) shall be verified in SBA at Small Business Search.

Point of Contact for this Sources Sought is:

Tywanna Sparks tywanna.sparks@va.gov Department of Veterans Affairs Network Contracting Office -15 3450 S. 4th Street Trafficway Leavenworth, KS. 660 mailto:tywanna.sparks@va.gov

STATEMENT OF WORK

Background The Department of Veterans Affairs Medical Center (VAMC) St. Louis, MO requires a service contract for eighteen (18) VA owned 3M/KCI ULTA Wound V.A.C. units for the period of one (1) year from the date of award with four (4) option years.

Past Performance Vendors will have significant experience in providing similar services for a large medical center. Vendor will provide past performance information for at least three (3) contracts completed within the last two (2) years. Please provide a point of contact (name, company name, phone number and e-mail), contract number, contract type, dollar value, date of award and a brief narrative about the work performed.

Place of Performance Services will be performed by Vendor at their off-site location. Any travel costs associated with the provision of services are the responsibility of the Vendor.

Medical Center Campuses:

John Cochran Division 915 N Grand Blvd, St. Louis, MO 63106

Jefferson Barracks Division 1 Jefferson Barracks Dr. St. Louis, MO 63125

Description of Work The Vendor will dedicate a KCI authorized professional to perform regular site visits for each facility to manage 3M/KCI Wound Vac assets owned by Department of Veterans Affairs Medical Center (VAMC) St. Louis to maintain the original warranty on VA owned units. The dedicated professional will perform rounds at the Department of Veterans Affairs Medical Center (VAMC) St. Louis to validate VA owned units in use, collect VA owned units after each patient use is complete, perform off-site cleaning, disinfection and inspection between each patient placement, perform preventative and corrective/repair maintenance on VA owned units at an interval prescribed by KCI maintenance schedule, track and manage VA owned units on behalf of the Department of Veterans Affairs Medical Center (VAMC) St. Louis. The contractor will establish an online account for each customer at the facilities for electronic ordering to aid in the management of facility owned assets.

Equipment to be Serviced Each of the following items is to be serviced in accordance with the specifications, terms and conditions of this contract.

EE # Manufacturer Model Serial

EE # Manufacturer Equipment Name Model Serial

183420 KCI USA INC. VACUUM,WOUND VACULTA GAAC01434

183422 KCI USA INC. VACUUM,WOUND VACULTA GAAC01733

183423 KCI USA INC. VACUUM,WOUND VACULTA GAAC01734

183424 KCI USA INC. VACUUM,WOUND VACULTA GAAC01735

183425 KCI USA INC. VACUUM,WOUND VACULTA GAAC01736

183426 KCI USA INC. VACUUM,WOUND VACULTA GAAC01739

183431 KCI USA INC. VACUUM,WOUND VACULTA GAAC06095

183435 KCI USA INC. VACUUM,WOUND VACULTA GAAC06103

241852 KCI USA INC. VACUUM,WOUND VACULTA GAAK03803

241853 KCI USA INC. VACUUM,WOUND VACULTA GAAK03786

241854 KCI USA INC. VACUUM,WOUND VACULTA GAAK03781

183421 KCI USA INC. VACUUM,WOUND VACULTA GAAC01730

183428 KCI USA INC. VACUUM,WOUND VACULTA GAAC06062

183418 KCI USA INC. VACUUM,WOUND VACULTA GAAC01429

183432 KCI USA INC. VACUUM,WOUND VACULTA GAAC06076

183436 KCI USA INC. VACUUM,WOUND VACULTA GAAC06038

241855 KCI USA INC. VACUUM,WOUND VACULTA GAAK03775

241856 KCI USA INC. VACUUM,WOUND VACULTA GAAK03754

Services to be performed

• Perform rounds at the Department of Veterans Affairs Medical Center (VAMC) St. Louis

• Validate units in use

• Collect VA owned units after each patient use is complete

• Perform off-site cleaning, disinfection, and inspection (to meet established guidelines) between each patient placement.

• All Preventative Maintenance and Cleaning Procedures will be in accordance with

Manufacturer’s Requirements.

o This includes requirements to complete the V.A.C.Ulta Therapy Unit Checklist and V.A.C.Ulta Therapy Unit Preventative Maintenance Checklist.

Checklists are expected to be the most recent version provided by the manufacturer.

Checklists must be completed in full to include Signature, SN# of Unit, and Date service was performed.

For Preventative Maintenance Checklists, the following data must be included on the checklists:

• SN# of Test Equipment used for Preventative Maintenance procedures

• Certification and next recertification date of test equipment used for Preventative Maintenance procedures

• V.A.C.Ulta PM performed date

• V.A.C.Ulta Next PM Due Date (Based on Manufacturer’s required preventative maintenance schedule).

Electronic versions of the checklists are acceptable and will include all necessary information described above.

o This includes performing recommended cleaning and preventative maintenance at manufacturer’s required intervals.

• All repair and service parts (used for both Corrective and Preventative Maintenance) must be OEM approved.

• All equipment must be checked in accordance with manufacturer’s requirements after repairs (utilizing any checklists as specified above).

• Equipment brought back onsite after Preventative Maintenance must utilize an

HTM/Biomedical Inspection Label. The label will contain the following:

o Initial Test Date of the V.A.C.Ulta Unit o Next PM Due date of the V.A.C.Ulta Unit

• Track and manage VA owned units on behalf of the Department of Veterans Affairs

• Medical Center (VAMC) St. Louis.

• Establish an online account for each customer at the facilities for electronic ordering to aid in the management of facility owned assets.

Qualifications 3M/KCI authorized professionals must meet all qualifications and certifications as required by state and/or federal law.

The Vendor shall be responsible for obtaining all necessary licenses and for complying with all applicable Federal, State, and local laws. The Vendor shall maintain updated copies of any applicable licenses and certifications for all contractor authorized professionals and make available licenses and certification available to Government upon request.

Performance Standards

Task Indicator Standard Quality

Level Method of Surveillance

Incentive

1 Collect VA owned units after each patient use is complete.

Within 48 hours or prior to the need for follow up request by the Medical Center

90% Periodic Inspection and validated user/customer complaints

Exercise Option Period

2 Perform off-site cleaning, disinfection, and inspection between each patient placement.

Within 48 hours or prior to the need for follow up request by the Medical Center

100% Periodic Inspection and Random Sampling

Exercise Option Period

3 Perform preventative maintenance on VA owned units at an interval prescribed by a KCI maintenance schedule.

Prior to the need for follow up request by the Medical Center

100% Analysis of contractor’s progress reports.

Exercise Option Period

4 Manufacturer’s Checklists are completed fully and without issue.

Within 48 hours or prior to the need for follow up request by the Medical Center

100% Submission of checklists to designated group at VA Medical Center

Exercise Option Period

Documentation and Records All documentation and records produced by the Vendor in performance of this contract are the property of the Department of Veterans Affairs Medical Center (VAMC) St. Louis and shall remain so upon termination or completion of the contract. The Vendor shall keep these items current and secured. Documentation and records shall be turned over to the Department of

Veteran Affairs upon termination or completion of the contract. All documentation and records are subject to the Freedom of Information Act and Privacy Act.