36C25527Q0023 Grounds Maintenance Final Solicitation.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Grounds Maintenance Services for the St. Louis VA Medical Center Jefferson Barracks

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048

SOLICITATION NUMBER* 36C25527Q0023

RESPONSE DATE/TIME/ZONE 11-06-2026 10:00 CENTRAL TIME, CHICAGO, USA

ARCHIVE 10 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE TIERED

PRODUCT SERVICE CODE* S208

NAICS CODE* 561730

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048

POINT OF CONTACT* Contracting Officer Leslie Ross leslie.ross2@va.gov

PLACE OF PERFORMANCE

ADDRESS St. Louis VAMC - Jefferson Barracks 915 North Grand Blvd St. Louis MO

POSTAL CODE 63125

COUNTRY USA

DESCRIPTION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 36C255270023 is issued as a request for quotation (RFQ), for Grounds Maintenance Services.

This solicitation is being issued as a tiered evaluation with Set-Aside Tiers in the following order: Tier 1-SDVOSB Tier 2 – VOSB concerns; Tier 3 - other small business concerns with priority given to HUBZone, 8(a), and women-owned small Business concerns within that tier.

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

657-26-3-1528-0195

36C25527Q0023 10-27-2026

Ross, Leslie | leslie.ross2@va.gov 913.946.1964 11-06-2026

10:00 CT

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

X 100

X Y

561730

$9.5 Million

NET 30 days

N/A

X

St. Louis VAMC - Jefferson Barracks

915 North Grand Blvd St. Louis MO 63125

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp

Austin TX

877-353-9791 512-460-5429

See CONTINUATION Page

Grounds Maintenance Services for the St. Louis VA Medical Center Jefferson Barracks in accordance with the Performance Work Statement (PWS).

This solicitation is for a Five(5) Years IDIQ with five twelve(12) months Ordering Periods; 11/16/2026 - 11/15/2031.

IMPORTANT: Please refer to Addendum to RFO FAR 52.212-1 Instructions to Offers Offerors for additional instructions.

This solicitation is being issued as a tiered evaluation with Set-Aside Tiers in the following order: Tier 1-SDVOSB concerns; VOSBTier 2 – VOSB concerns; Tier 3 - other small business concerns with priority given to HUBZone, 8(a), and women-owned small business concerns within that tier.Business concerns within that tier.

If award cannot be made at any of these tiers, the solicitation will be cancelled and the requirement resolicited.

See CONTINUATION Page

657-3660162-1528-853300-2543 0100C1090

X X

X 1

Ross, Leslie Contracting Officer

36C25527Q0023

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PERFORMANCE WORK STATEMENT

B.3 PRICE/COST SCHEDULE

B.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.216-18 ORDERING (AUG 2020)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.4 52.216-22 INDEFINITE QUANTITY (NOV 2025) (DEVIATION)

C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.6 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (DEVIATION APR 2026)

C.7 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

C.8 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.9 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025) (DEVIATION)

C.10 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

C.11 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (DEVIATION) (MAR 2026)

C.12 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF

COMPLIANCE FOR SERVICES AND CONSTRUCTION (OCT 2026) (DEVIATION) Applies to Set Aside Tiers 1 and 2

C.13 VAAR 852.219-77 SEVICES-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL

BUSINESS SUBCONTRACTING PLAN REQUIREMENTS (OCT 2026)(DEVIATION) Applies to Set Aside Tier 3 C.14 VAAR 852.219-78 SUBCONTRACTING COMMITMENTS Applies to Set Aside Tier 3

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

E.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.3 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025)

(DEVIATION)

E.4 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (NOV 2025) (DEVIATION)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND

CERTIFICATIONS (NOV 2025) (DEVIATION)

E.7 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

E.8 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE

(JAN 2008)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: POINT OF CONTACT/TITLE

E-MAIL ADDRESS

PHONE NUMBER

SAM UEI NO.

b. GOVERNMENT: Contracting Officer 36C255 Leslie Ross | leslie.ross2@va.gov

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly, in arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs, Financial Services Center, Austin TX https://www.fsc.va.gov/einvoice.asp ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PERFORMANCE WORK STATEMENT

Routine Ground Maintenance and Emergency Landscaping Services at St. Louis VA Medical Center – Jefferson Barracks

1. Description of Services

The Jefferson Barracks campus is a 126.65-acre facility located at 1 Jefferson Barracks Dr., St. Louis, MO 63125.

The contractor shall provide all labor, supervision, equipment, tools, materials, transportation, and supplies necessary to maintain the Jefferson Barracks (JB) campus grounds in a condition that is clean, safe, and esthetically pleasing.

Services shall include mowing, trimming, edging, weed control, debris removal, seasonal cleanup, and limited tree/shrub maintenance as detailed in this PWS. All grounds shall present a neat, uniform, and always well-maintained appearance.

2. Scope

The contractor shall provide all labor, supervision, equipment, materials, and supplies necessary to maintain all lawn, landscaped areas, hedges, and shrubs across the Jefferson Barracks campus. Required services include mowing, trimming, edging, maintaining hedges and shrubs, weed removal, seeding, fertilization, debris removal, leaf removal, and the removal of dead trees, shrubs, limbs, and other natural or man-made debris prior to mowing or as needed.

All work in this section applies to the open lawn / turf areas of the campus and should not include landscaping/flower beds.

Grounds Maintenance - Growing Season Services (April 1 – October 31):

Perform weekly mowing, maintaining grass at a height of 3.5 to 4.5 inches.

Vertically edge all paved surfaces and along turf-facing edge or perimeter of landscaped / flower beds;

horizontal edging is not permitted.

Line trim around all obstructions, including fencing, signs, buildings, and hydrants.

Remove trash and debris from turf, sidewalks, and parking lots before each mowing cycle.

Blow clippings off sidewalks, curbs, and paved areas; remove clippings appropriately—clippings shall not be blown back onto turf.

Maintain hedges and shrubs (not located in landscaped beds) weekly or as needed, including trimming to preserve shape, health, and safe clearances.

Weeds shall be removed from all paved areas by pulling or line trimming. Licensed herbicide applicators may use weed killer only in asphalt or concrete areas and must maintain all required records.

Notify the COR immediately upon identifying any dead or diseased trees. Removal will be handled under the

Unscheduled CLIN through a separate quote, approval and task order process.

Grounds Maintenance - Non-Growing Season Services (November 1 – March 31):

Perform mowing, leaf removal, and debris removal (such as sticks, leaves, and trash that must be cleared prior to mowing) on an as needed basis during non-growing season and only when directed by the COR.

Grounds Maintenance - Chemical and Supply Responsibilities:

The contractor shall procure and apply all required fertilizers, pesticides, seed, and other landscaping materials no less than two times per year — once in spring (April–May) and once in fall (September– October) to support performance requirements.

The contractor shall maintain Safety Data Sheets (SDS), all chemical application records, and all state-required licenses for pesticide/herbicide use.

The Contractor shall establish and maintain a Hazard Communication Program in accordance with OSHA 29

CFR 1910.1200.

Grounds Maintenance - Equipment and Worksite Requirements:

The contractor shall provide, maintain, and operate all equipment necessary to perform the required services.

The contractor shall keep all roads, sidewalks, and parking lots free of routine debris (including everyday trash, sticks, and leaves) that accumulates daily and must be removed prior to mowing

Work may be required in all weather conditions, including heat, cold, rain, and dusty or dirty environments.

Any ruts or site damage caused by contractor equipment or vehicles shall be repaired and restored to match existing site conditions at the contractor’s expense.

Unscheduled/Emergency Requirements:

Unscheduled/emergency work—including but not limited to tree removal, stump removal, stump grinding, root removal, or other grounds, work outside normal scheduled services—requires Governments approval and a separate quote and will be performed only when authorized by the Government through a task order.

Note: Quotes must be assessed as fair and reasonable. If we are unable to make that determination, the VA reserves the right to obtain the services through a separate solicitation

Emergencies must be responded to within four (4) hours of COR contact, to include submission of contractor quote, unless otherwise specified. Work shall commence only after approval of quote and issuance of task order.

3. Quality Control

The contractor shall develop and maintain a Quality Control Plan (QCP) describing inspection procedures, checklists, corrective action processes, and communication protocols with the COR. The QCP shall be submitted within 21 calendar days of contract award. All deficiencies shall be corrected within 48 hours unless otherwise approved.

4. Quality Assurance

Contractor performance will be measured according to the Quality Assurance Surveillance Plan (QASP). The QASP provides AQLs and surveillance methods applicable to all performance objectives in this PWS.

5. Hours of Operation

The contractor is responsible for providing services between the hours of 6:00 a.m. and 3:30 p.m., Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies or Government-directed facility closings. Emergency services may be performed outside these hours with COR approval.

6. Holidays

The following Federal holidays are observed, along with any other day declared by the President of the United States as a national holiday:

New Year’s Day Martin Luther King Jr. Day Washington’s Birthday Memorial Day Independence Day Juneteenth Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

7. Security and Property Protection Requirements

The contractor must ensure all personnel obtain and maintain the required non-PIV identification before starting work and renew it annually. The contractor is responsible for safeguarding all equipment and ensuring no equipment is left unattended, running, or unsecured while on Government property.

8. Contractor Qualifications & Required Certifications

The Contractor shall ensure full compliance with all applicable local, state, and federal laws, regulations, and standards governing the storage, handling, mixing, recordkeeping, and application of pesticides and herbicides. This includes but is not limited to requirements established by the Missouri Department of Agriculture, the U.S.

Environmental Protection Agency (EPA), VA Medical Center Safety Guidelines, and the Occupational Safety and Health Administration (OSHA).

All licenses required under applicable law for pesticide or herbicide application must remain active throughout the period of performance. The Contractor shall provide copies of any legally required licenses to the Contracting Officer upon request.

Failure to maintain legally required licensing or compliance with applicable pesticide/herbicide regulations constitutes a material breach of contract and may result in suspension of work, withholding of payment, termination, or other remedies available to the Government.

The contractor shall ensure that all personnel working onsite have completed an OSHA 10‑Hour Construction Safety Course.

9. Contracting Officer’s Representative (COR)

The COR will be appointed by separate letter and is responsible for monitoring technical performance, conducting inspections, communicating with the contractor, and interpreting technical requirements. The designation letter defines the COR’s authority and limitations. The COR cannot change contract terms, pricing, or schedules.

10. Smoking Policy

The Government has instituted a No Smoking policy and prohibits the use of any tobacco products on VA property.

11. Safety Requirements

The contractor must follow all federal, state, and local safety laws, including OSHA requirements, and must provide employees with necessary protective equipment. If the Government identifies a safety violation, the contractor must correct it immediately. Failure to comply may result in the Contracting Officer stopping work and holding the contractor in default.

12. Conduct and Workplace Behavior Requirements

The contractor must ensure all personnel behave professionally and do not disrupt facility operations. The Government may require immediate removal of any worker whose conduct is unsafe, unprofessional, or otherwise unacceptable. Possession, use, or distribution of illegal substances—including federally illegal drugs such as medical marijuana—is strictly prohibited on Government property. Contractor employees must comply with all federal, state, and local laws and are prohibited from possessing weapons, firearms, or ammunition on VA property.

13. Contract Administration Data

All contract administration functions will be retained by the Department of Veterans Affairs. The Contracting Officer (CO) is the only person authorized to approve changes or modify any requirements under this contract. The contractor shall communicate with the CO on all matters pertaining to contract administration. Only the CO may make commitments or issue changes that affect price, quantity, or quality of performance. Any change made at the direction of any person other than the CO shall be considered unauthorized, and no adjustment will be made to contract price for any resulting increase in costs.

14. Acronyms and Definitions

CDR: Contract Discrepancy Report – A report issued by the Government to document unacceptable services or supplies during contract performance.

CLIN: Contract Line-Item Number – A unit of work or service to be performed or delivered as a pay item.

CO: Contracting Officer – Authorized individual to enter, administer, or terminate contracts.

POC: Point of Contact – An individual authorized by the CO to perform technical or administrative functions related to the contract.

PWS: Performance Work Statement – A document describing required outcomes or objectives rather than prescribing methods.

QA: Quality Assurance – Government actions to ensure contractor performance meets PWS requirements.

QASP: Quality Assurance Surveillance Plan – A document specifying methods used to monitor contractor performance.

15. Personnel

1. Non-Personal Services

a. This is a non-personal services contract. Personnel rendering services under this contract are not subject to Government supervision or control. Contract service providers are accountable solely to the Contractor, who in turn is responsible to the Government.

2. Contractor Compliance with the Immigration and Nationality Act of 1952

a. The Contractor shall comply with all applicable provisions of the Immigration and Nationality Act of 1952, as amended, and related laws and regulations enforced by the Department of Homeland Security, Immigration and Customs Enforcement, and the U.S. Department of Labor, as these relate to non-immigrant foreign nationals working under this contract or any subcontract.

16. Changes in Scope or Location

The Contractor shall provide services at the locations identified in this Performance Work Statement. The Government reserves the right to add, remove, or modify locations and facilities as mission requirements evolve across current and future operational landscapes. The Contractor shall accommodate such changes within the scope of the contract without disruption to services. Any adjustments to pricing, schedule, or resources resulting from such changes shall be addressed through the contractual modification process in accordance with the applicable Changes clause.

17. Limitations on Subcontracting

The Government reserves the right to contact any subcontractor(s) and/or teaming/joint venture partner(s) directly, without first routing the inquiry through the prime Contractor, to verify the accuracy of invoices, subcontracts, or value of tasks performed for purposes of verifying compliance with the limitations on subcontracting. This right is in addition to, and not a restatement of, the Contractor's own obligations under VAAR 852.219-75.

B.3 PRICE/COST SCHEDULE

This is a Five-Year IDIQ Contract with 12 Month Ordering Periods:

The Guaranteed Minimum is $2,500.00 The Contract Maximum for the Life of the Contract is $950,000.00

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 7.00 MO __________________ __________________

Routine grounds maintenance — Growing Season (Apr–Oct) in accordance with the Performance Work Statement section 2 Contract Period: Ordering Period 1 POP Begin: 11-16-2026 POP End: 11-15-2027

0002 4.00 EA __________________ __________________

Routine grounds maintenance — Non-Growing Season (Nov–Mar) in accordance with the Performance Work Statement section 2 Contract Period: Ordering Period 3 POP Begin: 11-16-2028 POP End: 11-15-2029

0003 2.00 EA __________________ __________________

Spring and Fall fertilizer/seed/pest treatment application in accordance with the Performance Work Statement section 2 Contract Period: Ordering Period 1 POP Begin: 11-16-2026 POP End: 11-15-2027

0004 1.00 YR NSP $0.00

Unscheduled/Emergency Services in accordance with the PWS.

**Estimated and Not Guaranteed**

A SEPARATE QUOTE, APPROVAL AND TASK ORDER REQUIRED

Contract Period: Ordering Period 1 POP Begin: 11-16-2026 POP End: 11-15-2027

1001 7.00 MO __________________ __________________

Routine grounds maintenance — Growing Season (Apr–Oct) in accordance with the Performance Work Statement section 2 Contract Period: Ordering Period 2 POP Begin: 11-16-2027 POP End: 11-15-2028

1002 4.00 EA __________________ __________________

Routine grounds maintenance — Non-Growing Season (Nov–Mar) in accordance with the Performance Work Statement section 2 Contract Period: Ordering Period 2 POP Begin: 11-16-2027 POP End: 11-15-2028

1003 2.00 EA __________________ __________________

Spring and Fall fertilizer/seed/pest treatment application in accordance with the Performance Work Statement section 2 Contract Period: Ordering Period 2 POP Begin: 11-16-2027 POP End: 11-15-2028

1004 1.00 YR NSP $0.00

Unscheduled/Emergency Services in accordance with the PWS.

**Estimated and Not Guaranteed**

A SEPARATE QUOTE, APPROVAL AND TASK ORDER REQUIRED

Contract Period: Ordering Period 2 POP Begin: 11-16-2027 POP End: 11-15-2028

2001 7.00 MO __________________ __________________

Routine grounds maintenance — Growing Season (Apr–Oct) in accordance with the Performance Work Statement section 2 Contract Period: Ordering Period 3 POP Begin: 11-16-2028 POP End: 11-15-2029

2002 4.00 EA __________________ __________________

Routine grounds maintenance — Non-Growing Season (Nov–Mar) in accordance with the Performance Work Statement section 2 Contract Period: Ordering Period 3 POP Begin: 11-16-2028 POP End: 11-15-2029

2003 2.00 EA __________________ __________________

Spring and Fall fertilizer/seed/pest treatment application in accordance with the Performance Work Statement section 2 Contract Period: Ordering Period 3 POP Begin: 11-16-2028 POP End: 11-15-2029

2004 1.00 YR NSP $0.00

Unscheduled/Emergency Services in accordance with the PWS.

**Estimated and Not Guaranteed**

A SEPARATE QUOTE, APPROVAL AND TASK ORDER REQUIRED

Contract Period: Ordering Period 3 POP Begin: 11-16-2028 POP End: 11-15-2029

3001 7.00 MO __________________ __________________

Routine grounds maintenance — Growing Season (Apr–Oct) in accordance with the Performance Work Statement section 2 Contract Period: Ordering Period 4 POP Begin: 11-16-2029 POP End: 11-15-2030

3002 4.00 EA __________________ __________________

Routine grounds maintenance — Non-Growing Season (Nov–Mar) in accordance with the Performance Work Statement section 2 Contract Period: Ordering Period 4 POP Begin: 11-16-2029 POP End: 11-15-2030

3003 2.00 EA __________________ __________________

Spring and Fall fertilizer/seed/pest treatment application in accordance with the Performance Work Statement section 2.

Contract Period: Ordering Period 4 POP Begin: 11-16-2029 POP End: 11-15-2030

3004 1.00 YR NSP $0.00

Unscheduled/Emergency Services in accordance with the PWS.

**Estimated and Not Guaranteed**

A SEPARATE QUOTE, APPROVAL AND TASK ORDER REQUIRED

Contract Period: Ordering Period 4 POP Begin: 11-16-2029 POP End: 11-15-2030

4001 7.00 MO __________________ __________________

Routine grounds maintenance — Growing Season (Apr–Oct) in accordance with the Performance Work Statement section 2 Contract Period: Ordering Period 5 POP Begin: 11-16-2030 POP End: 11-15-2031

4002 4.00 EA __________________ __________________

Routine grounds maintenance — Non-Growing Season (Nov–Mar) in accordance with the Performance Work Statement section 2 Contract Period: Ordering Period 5 POP Begin: 11-16-2030 POP End: 11-15-2031

4003 2.00 EA __________________ __________________

Spring and Fall fertilizer/seed/pest treatment application in accordance with the Performance Work Statement section 2 Contract Period: Ordering Period 5 POP Begin: 11-16-2030 POP End: 11-15-2031

4004 1.00 YR NSP $0.00

Unscheduled/Emergency Services in accordance with the PWS.

**Estimated and Not Guaranteed**

A SEPARATE QUOTE, APPROVAL AND TASK ORDER REQUIRED

Contract Period: Ordering Period 5 POP Begin: 11-16-2030 POP End: 11-15-2031

GRAND TOTAL __________________

B.4 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY DELIVERY DATE

0001-4004 SHIP TO: St. Louis VA Medical Center Jefferson Barracks 1 Jefferson Barracks Dr St. Louis, MO 63125 4199

USA

All See PoP

FOB: DESTINATION

SECTION C - CONTRACT CLAUSES

FAR Number Title Date

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEVIATION)

OCT 2025

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

FAR Number Title Date

52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE

GOVERNMENT ALTERNATE I (NOV 2021)

JUN 2020

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT—MAINTENANCE (DEVIATION) NOV 2025

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED,

PROPOSED FOR DEBARMENT, OR VOLUNTARILY EXCLUDED

JAN 2025

52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS

OCT 2018

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS

NOV 2015

52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (DEVIATION)

(Applies to Set Aside Tier 3)

NOV 2025

52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS (DEVIATION) NOV 2025

52.219-14 LIMITATIONS ON SUBCONTRACTING (DEVIATION) NOV 2025

52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(DEVIATION)

NOV 2025

52.222-3 CONVICT LABOR (DEVIATION) NOV 2025

52.222-35 EQUAL OPPORTUNITY FOR VETERANS (DEVIATION) NOV 2025

52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES

(DEVIATION)

NOV 2025

52.222-37 EMPLOYMENT REPORTS ON VETERANS (DEVIATION) NOV 2025

52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEVIATION)

NOV 2025

52.222-41 SERVICE CONTRACT LABOR STANDARDS (DEVIATION) NOV 2025

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES MAY 2014

52.222-43 FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT LABOR

STANDARDS-PRICE ADJUSTMENT (MULTIPLE YEAR AND OPTION

CONTRACTS) (DEVIATION)

NOV 2025

52.222-50 COMBATING TRAFFICKING IN PERSONS (DEVIATION) NOV 2025

52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION (DEVIATION) NOV 2025

52.222-55 MINIMUM WAGES FOR CONTRACTOR WORKERS UNDER

EXECUTIVE ORDER 14026 (DEVIATION)

NOV 2025

52.222-62 PAID SICK LEAVE UNDER EXECUTIVE ORDER 13706 (DEVIATION) NOV 2025

52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION MAY 2024

52.223-23 SUSTAINABLE PRODUCTS (DEVIATION) NOV 2025

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING MAY 2024

WHILE DRIVING

52.229-3 FEDERAL, STATE, AND LOCAL TAXES (DEVIATION) SEP 2025

52.229-12 TAX ON CERTAIN FOREIGN PROCUREMENTS FEB 2021

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER—SYSTEM FOR

AWARD MANAGEMENT

OCT 2018

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS

MAR 2023

52.233-3 PROTEST AFTER AWARD AUG 1996

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM OCT 2004

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND

VEGETATION

APR 1984

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (DEVIATION)

APR 2026

852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE DEC 2022

852.203-70 COMMERCIAL ADVERTISING MAY 2018

852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(DEVIATION)

MAR 2026

852.219-74 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED VETERAN-

OWNED SMALL BUSINESSES (DEVIATION) (Applies to Set Aside Tier 2)

JAN 2023

852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899 (DEVIATION) (APR

2025)

APR 2025

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2018

852.239-76 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY

FEB 2023

852.242-71 ADMINISTRATIVE CONTRACTING OFFICER OCT 2020

C.2 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 16 November 2026 through 15 November 2031.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $500, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $500,000.00;

(2) Any order for a combination of items in excess of $500,000.00; or

(3) A series of orders from the same ordering office within two (2) days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within five

(5) days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.4 52.216-22 INDEFINITE QUANTITY (NOV 2025) (DEVIATION)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the ordering period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order, which may include order options to be exercised after the ordering period of this contract but before the end of the period of performance of the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order, including options exercised, to the same extent as if the order were completed during the contract's ordering period; provided, that the Contractor shall not be required to make any deliveries under this contract after contract expiration.

(End of Clause)

C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days of contract expiration.

(End of Clause)

C.6 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (DEVIATION APR 2026)

(a)Definitions. As used in this clause—

Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of Clause)

C.7 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

(a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective—

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

(End of Clause)

C.8 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.9 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025) (DEVIATION)

(a) Definitions. As used in this clause—

American Security Drone Act-covered foreign entity means an entity included on a list that the Federal Acquisition Security Council (FASC) develops and maintains and publishes in the System for Award Management (SAM) at https://www.sam.gov (section 1822 of Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered application means the social networking service TikTok or any successor application or service developed or provided by ByteDance Limited or an entity owned by ByteDance Limited.

Covered article, as defined in 41 U.S.C. 4713(k), means:

(1) Information technology, as defined in 40 U.S.C. 11101, including cloud computing services of all types;

(2) Telecommunications equipment or telecommunications service, as those terms are defined in section 3 of the Communications Act of 1934 (47 U.S.C. 153);

(3) The processing of information on a Federal or non-Federal information system, subject to the requirements of the Controlled Unclassified Information program (see 32 CFR part 2002); or

(4) Hardware, systems, devices, software, or services that include embedded or incidental information technology.

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means—

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means—

(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled—

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).

FASC-prohibited unmanned aircraft system means an unmanned aircraft system manufactured or assembled by an American Security Drone Act—covered foreign entity.

FASCSA order means any of the following orders issued under the Federal Acquisition Supply Chain Security Act (FASCSA) requiring removing covered articles from executive agency information systems or excluding one or more named sources or named covered articles from executive agency procurement actions, as described in 41 CFR 201- 1.303(d) and (e):

(1) The Secretary of Homeland Security may issue FASCSA orders that apply to civilian agencies, to the extent not covered by paragraph (2) or (3) of this definition. This type of FASCSA order may be referred to as a Department of Homeland Security (DHS) FASCSA order.

(2) The Secretary of Defense may issue FASCSA orders that apply to the Department of Defense (DoD) and national security systems other than sensitive compartmented information systems. This type of FASCSA order may be referred to as a DoD FASCSA order.

(3) The Director of National Intelligence (DNI) may issue FASCSA orders that apply to the intelligence community and sensitive compartmented information systems, to the extent not covered by paragraph (2) of this definition. This type of FASCSA order may be referred to as a DNI FASCSA order.

Information technology, as defined in 40 U.S.C. 11101(6)—

(1) Means any equipment or interconnected system or subsystem of equipment, used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the executive agency, if the equipment is used by the executive agency directly or is used by a contractor under a contract with the executive agency that requires the use—

(i) Of that equipment; or

(ii) Of that equipment to a significant extent in the performance of a service or the furnishing of a product;

(2) Includes computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources; but

(3) Does not include any equipment acquired by a Federal contractor incidental to a Federal contract.

Intelligence community, as defined by 50 U.S.C. 3003(4), means the following—

(1) The Office of the Director of National Intelligence;

(2) The Central Intelligence Agency;

(3) The National Security Agency;

(4) The Defense Intelligence Agency;

(5) The National Geospatial-Intelligence Agency;

(6) The National Reconnaissance Office;

(7) Other offices within the Department of Defense for the collection of specialized national intelligence through reconnaissance programs;

(8) The intelligence elements of the Army, the Navy, the Air Force, the Marine Corps, the Coast Guard, the Federal Bureau of Investigation, the Drug Enforcement Administration, and the Department of Energy;

(9) The Bureau of Intelligence and Research of the Department of State;

(10) The Office of Intelligence and Analysis of the Department of the Treasury;

(11) The Office of Intelligence and Analysis of the Department of Homeland Security; or

(12) Such other elements of any department or agency as may be designated by the President, or designated jointly by the Director of National Intelligence and the head of the department or agency concerned, as an element of the intelligence community.

Interconnection arrangement means arrangements governing the physical connection of two or more networks to allow the use of another’s network to hand off traffic where it is ultimately delivered (e.g., connecting a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.

Kaspersky Lab-covered article means any hardware, software, or service that—

(1) Is developed or provided by a Kaspersky Lab-covered entity;

(2) Includes any hardware, software, or service developed or provided in whole or in part by a Kaspersky Lab-covered entity; or

(3) Contains components using any hardware or software developed in whole or in part by a Kaspersky Lab-covered entity.

Kaspersky Lab-covered entity means—

(1) Kaspersky Lab;

(2) Any successor entity to Kaspersky Lab, including any change in name, e.g., “Kaspersky”;

(3) Any entity that controls, is controlled by, or is under common control with Kaspersky Lab; or

(4) Any entity of which Kaspersky Lab has a majority ownership.

National security system, as defined in 44 U.S.C. 3552, means any information system (including any telecommunications system) used or operated by an agency or by a contractor of an agency, or other organization on behalf of an agency—

(1) The function, operation, or use of which involves intelligence activities; involves cryptologic activities related to national security; involves command and control of military forces; involves equipment that is an integral part of a weapon or weapons system; or is critical to the direct fulfillment of military or intelligence missions, but does not include a system that is to be used for routine administrative and business applications (including payroll, finance, logistics, and personnel management applications); or

(2) Is protected at all times by procedures established for information that have been specifically authorized under criteria established by an Executive order or an Act of Congress to be kept classified in the interest of national defense or…