36C25527Q0006_SSN.docx

SUBJECT*

FIRE & LIFE SAFETY SYSTEM PM&R SERVICES HARRY S TRUMAN VA MEDICAL CENTER COLUMBIA, MISSOURI

GENERAL INFORMATION

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway CO: Greg McMillan Leavenworth KS 66048

POINT OF CONTACT*

Contracting Officer Greg McMillan Sr.

Gregory.McMillan@va.gov 913-758-9919

PLACE OF PERFORMANCE

Harry S Truman VA Medical Center

Attn: TBD

800 Hospital Drive

Columbia Missouri

ADDITIONAL INFORMATION

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ANNOUNCEMENT FOR MARKET RESEARCH PURPOSES ONLY

1. The VHA Government intends to set-aside this requirement for SDVOSB. However, the Government is interested in other potential sources that can provide the required product and/or services. Interested parties are encouraged to respond to this source sought notice announcement.

2. The purpose of this SOURCES SOUGHT ANNOUNCEMENT is to gain knowledge of potential qualified sources and their size classification (HUBZone, 8(a), small, small disadvantage, service-disabled veteran owned small business, veteran owned small business, or large business) relative to NAICS 561621 and PSC J042. The Government is conducting market research to determine potential sources having the skills, capabilities, and experience to perform the described work. Responses to this SOURCES SOUGHT ANNOUCEMENT will be used by the Government to make appropriate acquisition decisions. After review of the responses to this SOURCES SOUGHT NOTICE, a solicitation announcement may be published on Contract Opportunities (Sam.gov) or other Electronic Governmentwide Point of Entry (EGPE). Responses to this SOURCES SOUGHT NOTICE are not considered adequate responses to any potential solicitation announcement.

3. This is a SOURCES SOUGHT NOTICE ANNOUCEMENT ONLY and is NOT a request for proposals or quotes. Information received as a result of this sources sought notice will be used solely for the purpose of determining whether to conduct a competitive procurement. This notice does not represent a commitment by the Government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this SOURCE SOUGHT NOTICE ANNOUNCEMENT.

4. Respondents will NOT be notified of the results or the Government’s determination on whether to conduct a competitive procurement and/or set-aside to limit competition among any specific socio-economic category.

5. All interested contractors should notify the Network Contracting Office 15 via email at Gregory.McMillan@va.gov by 10:00 a.m. Central Standard Time on Friday, 10/16/2026. Responses must include the sources sought notice announcement number and title in the subject line of their email response AND the below or attached Contractor Fillable Form.

6. In response to this SOURCES SOUGHT NOTICE ANNOUNCEMENT, please provide the information in the SOURCE SOUGHT_CONTRACTOR FORM.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

See attached document: SOURCES SOUGHT_CONTRACTOR FORM_Fillable.

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D1. PERFORMANCE WORK STATEMENT

Fire and Life Safety System Maintenance, Inspection, and Testing Program

Department of Veterans Affairs Harry S. Truman VA Medical Center Columbia, MO

SCOPE: Procurement of service agreement to provide required maintenance, inspection and testing of the fire and life safety system equipment at Harry S. Truman Memorial Veterans’ Hospital (HSTMVH). All parts, labor, and travel shall be included.

BACKGROUND: This contract covers maintenance, inspection and testing of various components of the fire and life safety systems. Regular fire and life safety system testing ensures that sprinklers, alarms, and detection systems function correctly, which is critical for saving lives, reducing property damage, and ensuring compliance with fire codes. Consistent testing prevents system failures, reduces false alarms, and protects occupants through early, reliable warnings. Key requirements include quarterly sprinkler inspections, semi-annual waterflow alarms, and annual comprehensive tests.

PERIOD OF PERFORMANCE:

Base Year: 8/5/27 – 8/4/28 Option Year I: 8/5/28 – 8/4/29 Option Year II: 8/5/29 – 8/4/30 Option Year III: 8/5/30 – 8/4/31 Option Year IV: 8/5/31 – 8/4/32

INSPECTION AND TESTING PROGRAM: Provide an Inspection and Testing Program to co-locate all inspection reports performed by contractors and allow access to HSTMVH to upload self-performed inspection reports.

SCHEDULE OF WORK: The vendor shall provide work at the intervals defined below. Work shall be performed during business hours, 0730-1600, Monday-Friday. Variations of this schedule may be possible for certain equipment when coordinated with the COR. All work shall be coordinated with the COR at least two (2) weeks in advance to ensure proper coordination with hospital personnel. The contract is a base plus four option years.

Community Living Center, Building 2, room K006

Fisher House, Building 3, room 111

Warehouse, Building 14, room W01

Truman VA Parking Garage, dry system

Canteen, Building 1, A144B

Main Facility, Building 1, room 440

Community Living Center, Building 2

Canteen, Building 1, A144B

Community Living Center, Building 2

Community Living Center, Building 2

Fisher House, Building 3

Truman VA outbuildings

Community Living Center, Building 2

Fisher House, Building 3

Community Living Center, Building 2

Fisher House, Building 3

Community Living Center, Building 2, room K006

Fisher House, Building 3, room 111

Warehouse, Building 14, room W01

Chiller Plant, Building 23

Community Living Center, Building 2

Fisher House, Building 3

1. MAINTENANCE: Preventive maintenance procedures shall be in accordance with the manufacturer’s recommendations.

2. TESTING: All testing shall be in accordance with the manufacturer’s recommendations and in compliance with at least NFPA 25, 72, 80, and 101 requirements.

Parts for Repair

a. For repairs, Contractor shall furnish the COR with an estimate (via email) of the cost to make necessary repairs. Contractor shall also provide a comparison quote to the COR for what that item would have cost for commercial pricing so Government has basis for making price fair and reasonableness determination, or as alternative, Contractor shall provide a quote provided to another federal agency for similar item for determination purposes.

b. All required parts shall be provided by the Contractor. No equipment or parts shall be considered obsolete until they are out of production for 7 years or cannot be replaced with a similar device or piece of equipment.

REPORTING REQUIREMENTS: Contractor shall provide reports following maintenance, inspection and testing of life safety system equipment. Service reports shall be delivered electronically within 7 calendar days after completing any work. Contractor shall report deficiencies that are deemed critical or catastrophic immediately to the contracting office and COR for immediate action.

CONTRACTOR QUALIFICATIONS: Technicians responsible for performing maintenance, inspection, and testing of life safety equipment must possess a combination of formal education, certifications, technical knowledge, practical skills, and relevant experience. “Fully qualified” is based upon training and hands-on experience in the field. For training, the Field Service Engineer (FSE) has successfully completed a formalized training program for the equipment identified in this solicitation as required by the Original Equipment Manufacturer (OEM) and equal to what the manufacturer provides their own field service personnel. All PMs shall be provided by a manufacturer certified technician.

Contractor must provide evidence of appropriate training of any FSE(s) providing services under terms of the contract. Subcontracting of any ensuing award of this solicitation will not be allowed without written permission of the Contracting Officer.

Contractors shall have technical training and a history of work experience in maintenance, inspection, and testing of life safety systems and its components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. All required certifications shall be provided with the proposal for this acquisition.

BADGES, PARKING, CHECK-IN PROCESS: All Contractor personnel are required to wear identification (I.D.) badges issued by the HSTMVH Facilities Management office during the entire time they are on the HSTMVH grounds. It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. The HSTMVH shall not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstance. The contractor’s technician shall report to the VA representative office Facilities Management prior to starting work.

PERSONNEL ACCEPTANCE: The Government reserves the right to accept or reject Contractor’s staff for the rendering of services. Complaints concerning Contract Personnel’s performance or conduct shall be dealt with by the Contractor, VA representative and the final decision made by the Contracting Officer.

CONTRACTOR’S RESPONSIBILITIES: The Contractor shall take all precautions necessary to protect against injury or damage during the performance of this contract. The Contractor shall be responsible for any injury to contractor’s employees as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by contractor’s employees’ fault or negligence.

Enforce contractor performance (timely submission of deliverables, compliance with personnel screening requirements, and appropriate termination activity as appropriate). The authorization requirements do not apply, a Security Accreditation Package is not required.

HOURS OF SERVICES: The Contractor shall perform the services as specified herein Monday through Friday except for National Holidays between the hours of 7:30a.m. – 4:00p.m.

Government national holidays: The Contractor is not required to provide services on the following national holidays nor shall the Contractor be paid for these holidays:

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by the U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

See attached document: SOURCES SOUGHT_CONTRACTOR FORM.