36C25526R0068_1.docx

SUBJECT*

657A5-22-103, Replace Air Handlers in Building 1, MRN

GENERAL INFORMATION

Marion VA Medical Center

Marion Illinois

CONTACT INFORMATION

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Maria Hoover maria.hoover@va.gov 913-946-1130

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

Presolicitation Notice Presolicitation Notice

DESCRIPTION

Presolicitation Notice

Statement of Work

Project Title: 657A5-22-103, Replace Air Handlers in Building 1

Statement of Work The contractor shall provide all the labor, materials, equipment, personal protective equipment (PPE), supervision and expertise required for the replacement of air handling unit #3 and its enclosing penthouse located on the rooftop of Building 1 of the VA Medical Center (VAMC) in Marion, IL. All work will be performed in accordance with this SOW, the project drawings and specifications and all applicable local, state, and federal codes as well as all VA requirements.

Performance Period The contractor shall complete the work required under this Statement of Work (SOW) within three hundred sixty five (365) calendar days from the Notice to Proceed (NTP), unless otherwise directed by the Contracting Officer. If the contractor proposes an earlier completion date, and the Government accepts the contractor’s proposal, the contractor’s proposed completion date shall prevail. All work is to be performed during normal working hours (7:00 am to 4:30 pm, Monday-Friday) unless approved in writing by the Marion VAMC Engineering Service. Work at the government site shall not take place on Federal holidays unless directed by the Contracting Officer. General Contractor’s employees shall not enter the project site without an appropriate badge. The contractors and all their staff shall sign-in/out at a location to be determined by VA Engineering staff each day upon arrival/departure from the VA campus.

Task(s) This project shall include:

1. Installation of temporary HVAC system to serve in place of existing unit throughout construction.

2. Demolition of existing penthouse and air handling unit within.

3. Installation of new air handling unit.

4. Construction of new penthouse structure around new air handler.

5. Breakdown and removal of temporary HVAC system.

Deliverable(s) Prior to the ordering of any materials or the commencement of any construction, a schedule shall be submitted for review and approval through the CO and COR. Shop drawings shall also be submitted by the contractor and approved by the COR prior to the procurement of any equipment and materials. The administration and coordination of all construction activities shall be in accordance with the project plans and specifications. The contractor shall attend a daily meeting with the COR to discuss progress and issues occurring with the project. An email covering the issues discussed at each progress meeting shall be provided to the CO and COR. All utility shutdowns required to facilitate the work shall be identified in advance and coordinated through the COR in accordance with the plans and specifications.

The Contractor shall:

1. Conduct a risk analysis associated with the work proposed to identify hazards that could potentially compromise patient care, services of VA facilities, and VA property. The scope and nature of the activities, should determine the extent of risk assessment on utility requirements, and emergency procedures. Utility systems are critical and if a shutdown is required it must be done on an evening or weekend, and scheduled with the VA as soon as possible in advance of need in agreement with construction schedule. The Contractor shall submit the request in writing.

2. Contractor will provide a written request to conduct a final project walkthrough as soon as is practical before the proposed inspection.

Requirements of the Project:

Replacement of air handling unit #3 and its penthouse per)

Drawings: GI001 – Cover Sheet GI002 – Notes, Abbreviations and Legend S001 – Structural Notes S101 – Penthouse Demo and New Penthouse Framing Plan S102 – Platform Roof Framing Plan S201 – Framing Elevations S501 – Steel Details S502 – Steel Details S503 – Structural Details LS101 – Penthouse Life Safety Plan AS101 – Temporary AHU Site Location Plan AD101 – Penthouse Demo Floor, Roof and Reflected Ceiling Plan AE101 – Penthouse Floor, Roof and Reflected Ceiling Plan AE102 – Third Floor Reflected Ceiling Plan AE201 – Penthouse Exterior Elevations and Building Sections AE301 – Wall Sections and Details AE401 – Plan Details AE601 – Schedules and Details F-001 – Fire Protection Abbreviations and Notes F-101 – Fire Protection Partial Roof Plan & Penthouse P-001 – Plumbing Abbreviations, Legends and Notes P-101 – Plumbing Partial Third & Roof / Penthouse Plans P-401 – Plumbing Enlarged Third Floor Plans P-402 – Plumbing Enlarged Penthouse Plans P-501 – Plumbing Details P-502 – Seismic Bracing Details M001 – Mechanical Legend, Abbreviations and Notes M002 – Mechanical Notes M003 – Penthouse and Roof Mechanical Phasing Plan MD101 – Penthouse Duct and Piping Demolition Plan M101 – Mechanical New Work Plan M401 – Sections – Mechanical New Work Plan M402 – Isometric Mechanical Plan – New Penthouse 401 – New work M501 – HVAC Details M502 – Mechanical Piping Details M503 – Mechanical Piping Details M504 – Mechanical Equipment Details M505 – Steam to Hot Water Heat Exchanger Make-up Water Schematics M601 – Mechanical Schedules M800 – VA Station General Control Notes and Legend M801 – Control Schematic, Sequence of Control and Control Point – Mechanical M802 – Control Schematic, Sequence of Control and Control Point – Mechanical E001 – Electrical General Notes and Abbreviations E002 – Electrical Symbols ED101 – Electrical Penthouse Demo Plan E101 – Electrical Panel Locations E102 – Electrical Penthouse Plan E501 – Electrical Details E601 – Electrical Schedules

Specifications:Compiled, Volumes 1 & 2 for Project 657A5-22-103, dated March 7th, 2025

The contractor shall provide all supervision, labor, equipment and material required to successfully complete the project work as specified in the above drawings and specifications.

Schedule for Deliverable If for any reason, any deliverable cannot be provided within the scheduled time frame, the contractor is required to notify the contracting Officer and the COR in writing immediately. This should include a firm commitment of when the work shall be completed. This notice to the Contracting Officer shall cite the reasons for the delay, and the impact on the overall project. The Contracting Officer will then review the facts and issue a response in accordance with applicable regulations.

References All work shall conform to these national standards and any other applicable VA standards not specifically listed here.

· The Infection Control Risk Assessment (ICRA) Permit for this project.

· VA’s Design and Construction Procedures (PG-18-3)

· 29 CFR Part 1910 (OSHA)

END OF STATEMENT OF WORK

Pursuant to 38 USC 8127(d) and in accordance with Public Law 109-461, the Veterans Benefits, Healthcare and Information Technology Act of 2006, this procurement is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) only.

The project construction cost range is between $1,000,000 and $5,000,000. The North American Industry Classification Code (NAICS) for this procurement is 238220 with a small business size standard $19.0 million. The duration of the project is estimated to be 365 calendar days after receipt of notice to proceed. This completion period includes final inspection and clean-up. Award will be made utilizing the Best Value Lowest Price Technically Acceptable Source Selection Process in accordance with Federal Acquisition Regulation Part 15. Proposal submission instructions will be included in the solicitation package. The government plans to award without discussions but reserves the right to hold discussions if necessary. The offeror is responsible for monitoring and downloading any amendments from the SAM Contract Opportunities website, which may be issued to this pre-solicitation.

In accordance with FAR 52.204-7, registration in SAM is required and in accordance with FAR 2.101, prospective contractors must be registered in SAM (System of Award Management) under the applicable NAICS. Additionally, in accordance with the Veterans Affairs Acquisition Regulation (VAAR) 802.101, VIP Registration prospective (SDVOSB) and (VOSB) contractors must be registered in the VIP database which is now the Veteran Small Business Certification (VetCert) under the applicable NAICS. Firms may obtain SAM- information at http://www.SAM.gov and VIP information at Veteran Small Business Certification (sba.gov). The solicitation package and drawings should be available for download on or before February 18, 2026 and the proposal due date will be on or about March 19, 2026. An organized site visit will be scheduled, and the information will be made available on time for solicitation issuance. Only one site visit will be scheduled and interested offerors are highly encouraged to attend. No hard copies of the solicitation or drawings will be provided; and telephone requests or questions will NOT be accepted. Please email requests or questions to maria.hoover@va.gov and ensure that the subject line reads "Replace Air Handlers in Building 1, Project #657A5-22-103, Solicitation No. 36C25526R0068”.

36C25526R0068_1 – Pre-solicitation Notice for Project 657A5-22-103, Replace Air Handlers in Building 1

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