36C25526Q0656_1 POT PAN UTENSIL WASHER - KC.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25526Q0656 09-18-2026

Kobulnicky, Erika/Erika.Kobulnicky@va.go 913-946-1991 09-28-2026

7:00 AM CDT

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

X 100

X

Y

333310

1000 Employees

N/A

X

Department of Veterans Affairs Kansas City VA Medical Center 4801 East Linwood Boulevard Room mb.255 Kansas City MO 64128-2226

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp

Austin TX

877-353-9791 512-460-5429

See CONTINUATION Page

The contractor shall deliver, install, and commission one (1) commercial dishwasher (brand name or equal to Hobart PW20-1) that meets or exceeds the salient characteristics and shall provide on-site operator training and standard warranty support in accordance with the Statement of Work (SOW).

1. This requirement is 100% Small Business set-aside.

2. The Nonmanufacturer Rule does not apply to this small business set-aside under the simplified acquisition threshold.

3. See 52.212-1 Instructions for Offerors and SOW for details.

4. Offerors must provide an authorized distributor letter from the OEM of the offered product with their offer submission.

5. Site visit: Tuesday, 9/22/2026 at 1:00 PM CT. See Instructions for Offerors for details.

6. Questions due no later than Friday,09/25/2026 by 8:00am CST

7. Evaluation Criteria: Lowest Price Technically Acceptable

8. Delivery shall be FOB Destination no later than 60 days after date of award.

See CONTINUATION Page

X X

X one(1)

Lisa A. Buchanan Contracting Officer

36C25526Q0656

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK (SOW)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION APR 2026)

C.4 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025)

C.5 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

C.6 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (DEVIATION)

(MAR 2026)

C.7 VAAR 852.211-70 EQUIPMENT OPERATION AND MAINTENANCE MANUALS

(NOV 2018)

C.8 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

E.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (OCT 2025) (DEVIATION)

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.4 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.5 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (NOV 2025)

(DEVIATION)

E.6 52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022)

E.7 52.225-18 PLACE OF MANUFACTURE (AUG 2018)

E.8 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT:

Contracting Officer 36C255 Lisa Bushanan/ Lisa.Buchanan1@va.gov

Contract Specialist 36C255 Erika Kobulnicky/ Erika.Kobulnicky@va.gov

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon delivery, installation, and acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

Financial Services Center http://www.fsc.va.gov/einvoice.asp mailto:Lisa.Buchanan1@va.gov mailto:Erika.Kobulnicky@va.gov

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK (SOW)

KCVAMC Pot, Pan, and Utensil Washer Replacement Department of Veterans Affairs — Kansas City VA Medical Center (KCVAMC)

Project Title: KCVAMC Pot, Pan, and Utensil Washer Replacement (PW20-1) Customer: Nutrition & Food Services (NFS), Kansas City VA Medical Center

PSC: 7310 | NAICS: 333310

1. Background

KCVAMC Nutrition & Food Services requires replacement of the existing Pot, Pan, and Utensil Washer located in the main kitchen (Room mb.255). The current unit is beyond economic repair and no longer meets operational sanitation requirements.

2. Scope

The Contractor shall provide, deliver, install, and commission one commercial dishwasher (name brand or equal to Hobart PW20-1) that meets or exceeds the functional performance requirements specified herein, and shall provide on-site operator training and standard warranty support. Solutions proposed as “equal” must fully meet the salient functional characteristics and performance standards in Sections 4 and 7.

3. Objectives

• Restore reliable, compliant high-temperature sanitizing of pots, pans, and utensils to support KCVAMC NFS operations.

• Reduce water/energy use within the required performance envelope.

• Ensure safe, code-compliant installation with minimal disruption to patient care and kitchen operations.

• Transfer knowledge through effective operator training and provision of OEM operation & maintenance manuals.

4. Performance Requirements / Tasks

4.1 Equipment Supply (Commercial Product)

• Sanitizes with high temperature: wash ≥150°F and final rinse ≥180°F (as measured at respective manifolds).

• Water use: nominal ≤2.35 gallons per cycle.

• Capacity: chamber accepts 20 full-size pans or one 140-quart mixing bowl.

• Wash/rinse action: dual, revolving anti-clog wash and rinse arms (upper/lower).

• Plumbing features: automatic fill, pumped drain, delime pump, water hammer arrestor kit.

• Power/heat: electric tank heat, 208–240 V / 60 Hz / 3-phase; corrosion-resistant pump.

• Throughput: selectable timed cycles yielding approximately 20 racks/hour (2-min), 12 racks/hour (4-min), 8 racks/hour (6-min).

• Stability: flanged feet for secure anchoring.

• Condition: new OEM (no used/refurbished/gray-market items).

Note: Vendors proposing “equal” products shall map each salient characteristic above to their model/specification. See acceptance criteria in Section 7.

4.2 Delivery & Installation

• Deliver equipment to KCVAMC and install in Room mb.255. Coordinate placement, anchoring, and utility connections (electrical, water, drain, venting as applicable) with Facility Engineering.

• Provide all ancillary materials (e.g., fittings, anchors, sealants, cord/conduit, hoses, and any trim or bracing) necessary for a complete, code-compliant installation.

• Perform start-up/commissioning, including calibration and verification tests in Section 7.

• Remove all packaging, debris, and waste materials; restore work area to clean, safe condition.

• Remove and discard old equipment.

• Coordinate delivery with the facility point of contact to arrange access and scheduling.

Point of contact for delivery coordination: Raymond Thomas at 816-861-4700 x56797.

Delivery and installation completed within 60 calendar days after receipt of order (ARO).

4.3 Training

• Provide on-site operator training covering safe operation, cycle selection, sanitation verification, cleaning/maintenance, and basic troubleshooting.

• Provide training materials (printed and electronic) accessible to a range of users; see Section 10 (Accessibility).

4.4 Warranty & Support

• Provide minimum 1-year parts and labor warranty; identify authorized service coverage region and escalation paths.

• Provide OEM operation & maintenance (O&M) manuals with parts lists and wiring/plumbing schematics.

5. Place of Performance

Kansas City VA Medical Center, Main Kitchen Room mb.255 (exact building/entry/logistics details to be coordinated post-award).

6. Period of Performance

• Delivery and installation completed within 60 calendar days after receipt of order (ARO), unless otherwise proposed and accepted as part of the vendor’s schedule.

• Operator training conducted within 2 business days after installation/commissioning.

• Warranty period commences upon Government final acceptance (Section 7).

7. Performance Standards & Acceptance Criteria

• Sanitization Temperatures: wash manifold ≥150°F and final rinse manifold ≥180°F under normal operating conditions, confirmed with calibrated instruments or data logger.

• Functional Throughput: selectable cycles achieving approximately 20 / 12 / 8 racks per hour for 2/4/6-minute cycles (empty-rack simulation or OEM validation).

• Water Use: average ≤2.35 gallons per cycle (OEM spec or commissioning measurement).

• Capacity & Physical Fit: chamber accommodates 20 full-size pans or a 140-quart mixing bowl;

installation fits available space and clearances; anchoring via flanged feet verified.

• Codes/Standards Compliance: equipment/installation comply with NSF sanitation standards, UL/cUL safety listing, and applicable codes (e.g., NFPA 70/NEC, local plumbing/mechanical codes).

• OEM/Authorized Source: equipment is new OEM; vendor provides proof of authorized reseller status and OEM warranty; no gray-market/counterfeit items.

• Training Delivery: on-site training completed; users demonstrate cycle selection and sanitation checks; Government receives training materials as specified.

• Documentation: delivery of O&M manuals and as-installed connection diagrams; submission of required security/privacy and badging items (as applicable).

8. Deliverables & Schedule

• Submittals: Model/cut-sheets; mapping to salient characteristics; installation plan; safety plan

— Due: Before final acceptance

• Commissioning/Test Report: Temperature readings (wash/rinse), throughput, water-use summary; calibration certificates — Due: At installation completion

• O&M Manuals: OEM operation & maintenance manuals; parts lists; wiring/plumbing schematics — Due: At delivery/installation

• As-Installed Diagrams: Electrical/plumbing/anchoring details; serial numbers — Due: Before final acceptance

• Training: On-site training completion report; sign-in sheets; training materials (print/electronic)

— Due: Within 2 business days after commissioning

• Warranty Certificate: OEM warranty; service contacts; response times — Due: At acceptance

• IFU/Cleaning Instructions: Equipment cleaning instructions/IFU documents provided with the unit — Due: At delivery/installation

• LOS Compliance (if VFCP applies): Signed VAAR 852.219-75/-76 Certificate of Compliance and, if requested, M819-A Payment-Based LOS Worksheet — Due: At award and upon request

• Authorized reseller letter – Due: At award and upon request

9. Government-Furnished Resources (GFR)

• Access and escorts as required by facility policy; utility service points (existing building power/water/drain) in the kitchen area; and reasonable work windows coordinated to avoid meal service peaks.

• The Government does not furnish equipment, installation materials, or tools; Contractor provides all consumables and ancillary items necessary for a complete installation. (Facility will coordinate shut-offs and access to utility rooms, when required.)

10. Special Requirements

10.1 Security, Privacy, Badging (Physical Access)

• Where Contractor personnel require physical access to VA facilities, they must meet VA PIV/badging and personnel vetting requirements and follow facility security rules.

• Contractor shall comply with VA privacy and cybersecurity training requirements for any access to VA systems or sensitive areas and shall report security/privacy incidents immediately.

(Applies generally to on-site work; this acquisition does not include VA system logical access.)

• Liquidated Damages (SPI): If the work requires access to Sensitive Personal Information (SPI), the solicitation/award may include VAAR 852.211-76 (Liquidated Damages— Reimbursement for Data Breach Costs); Contractor shall comply with all incident reporting and cooperation requirements therein. Applicability will be determined by the CO.

10.2 Accessibility (Section 508 / Physical Accessibility)

• The equipment is non-ICT; however, any electronic training materials provided must be accessible (e.g., tagged PDFs, readable text, alt text for images) to the extent feasible.

• The installation must maintain accessible routes/clearances in the kitchen work area and avoid creating barriers for staff with disabilities.

10.3 Gray-Market/Counterfeit Prevention

• All equipment shall be new OEM, sourced from authorized channels; proposals shall include proof of authorized reseller status. No gray-market or counterfeit items are permitted.

10.4 Technical Industry Standards & Manuals

• Contractor shall ensure compliance with relevant technical industry standards and shall provide Equipment Operation & Maintenance Manuals with required content to enable safe operation and maintenance.

10.5 Small Business / Vets First (if applicable)

• If this acquisition is conducted under Vets First set-aside (SDVOSB/VOSB), the Contractor shall comply with Limitations on Subcontracting (LOS) and Non-Manufacturer Rule as applicable, including submitting the VA Notice of Limitations on Subcontracting—Certificate of Compliance (VAAR 852.219-75/-76) and, upon request, the M819-A payment-based LOS worksheet.

11. Contract Administration & Authority

All contract administration functions will be retained by the Department of Veterans Affairs. The Contracting Officer will be the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer will be authorized to make commitments or issue changes that affect price, quantity, or quality of performance of this contract. If the Contractor effects any change at the direction of any person other than the Contracting Officer, the change shall be considered unauthorized and no adjustment will be made in the contract price to cover any increase in costs incurred as a result.

12. Contracting Officer’s Representative

Pursuant to VAAR Provision 852.270-1, Representatives of Contracting Officer, the designated representative for this contract will be determined at award.

13. Acronyms and Definitions

CDR: Contract Discrepancy Report. Report issued by the Government to the contractor to document a supply or service found to be unacceptable during contract performance.

CLIN: Contract Line-Item Number. Unit of work (or service) to be performed (or delivered) by the contractor as a pay item.

CO: Contracting Officer. A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

COR: Contracting Officer’s Representative. An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

QA: Quality Assurance. Actions taken by the Government to assure contracted services meet PWS requirements.

14. Personnel

14.1 Non-Personal Services

This is a non-personal services contract. Personnel rendering services under this contract are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The Government shall not exercise any supervision or control over the contractor personnel performing services herein. Such contractor personnel shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

15. Hours of Operations

Business hours for the VAMC follow:

• Administrative hours: Monday through Friday, 8:00 a.m. – 4:30 p.m.

• National Holidays: The 11 holidays observed by the Federal Government are: New Year’s Day; Martin Luther King’s Birthday; Presidents Day; Memorial Day; Juneteenth Independence Day; Independence Day; Labor Day; Columbus Day; Veterans Day; Thanksgiving; Christmas;

and any other day specifically declared by the President of the United States to be a national holiday.

• Off-Duty hours: Friday through Monday, 4:30 p.m. – 8:00 a.m.; Monday through Thursday, 4:30 p.m. – 8:00 a.m.

16. Quality Control & Government Surveillance

The COR may perform surveillance of services by any of the methods listed below:

• Observing actual performance;

• Inspecting the services to determine whether performance meets the performance standards;

• Review of any other appropriate records.

When unacceptable performance occurs, the COR shall inform the Contractor and the Contracting Officer. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file. When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR) and present it to the contractor program manager. The Contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the Contractor is required to prepare a corrective action plan to document how the Contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the Contractor has to present this corrective action plan to the COR. The Government shall review the Contractor corrective action plan to determine acceptability. Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the Contracting Officer.

Pursuant to VAAR Provision 852.270-1, the Government shall periodically evaluate Contractor performance by appointing a COR to monitor performance to ensure services are received. The Government representative(s) shall evaluate Contractor performance through observations, inspection of services, or any other form of documentation and all complaints from VA personnel. The Government may inspect as each task is completed or increase the number of quality assurance inspections if deemed appropriate because of repeated failures or repeated customer complaints. Likewise, the Government may decrease the number of quality assurance inspections if performance dictates. The Government Contracting Officer shall make final determination of the validity of customer complaint(s).

If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements at no additional cost to the Government.

17. Contract Security

“The C&A requirements do not apply and a Security Accreditation Package is not required.”

18. Key Personnel

Identify the Installation Lead/Foreman and Authorized Service Technician(s) (certified by OEM where applicable). Provide point of contact, qualifications/certifications, and on-site lead presence during installation/commissioning/training.

19. Safety, Infection Control, and Work Hours

• Comply with facility Safety, Infection Control Risk Assessment (ICRA) requirements, Lockout/Tagout, and OSHA standards; coordinate work windows to minimize disruption to kitchen operations.

• After-hours work may require VA escort; contractors may not escort other contractors.

20. Risk Management & Continuity of Operations

Contractor shall develop a site-specific installation risk plan addressing utility interruptions, hot-work permits (if any), spill control, and emergency contacts. Provide contingency for delivery delays and document lead times in the project schedule.

21. Invoicing & Payment

Invoicing instructions will be provided in the solicitation/award. The Government will not pay for unauthorized work or for repeated site access due to Contractor failure to meet badging/security requirements.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 EA __________________ __________________

Commercial pot, pan, and utensil washer (name brand or equal to Hobart

PW20-1), meeting all salient characteristics in SOW Including minimum 1-year parts and labor warranty; authorized service coverage region;

escalation paths; OEM operation & maintenance manuals with parts lists and wiring/plumbing schematics.

Contract Period: Base POP Begin: 10-15-2026 POP End: 01-15-2027 Offeror manufacturer/model:

MANUFACTURER PART NUMBER (MPN): Reference: Hobart PW20-1 or equal

1.00 JB __________________ __________________

Delivery and Installation: Delivery to KC VAMC, installation in Room mb.255, including all ancillary materials (fittings, anchors, sealants, cord/conduit, hoses, trim/bracing), utility connections, start-up/commissioning, removal of old equipment, site cleanup.

Contract Period: Base POP Begin: 10-15-2026 POP End: 01-15-2027

1.00 JB __________________ __________________

Operator Training: On-site operator training covering safe operation, cycle selection, sanitation verification, cleaning/maintenance, troubleshooting.

Includes printed/electronic training materials.

Contract Period: Base POP Begin: 10-15-2026 POP End: 01-15-2027

GRAND TOTAL

B.4 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001-

SHIP TO: Department of Veterans Affairs Kansas City VA Medical Center 4801 East Linwood Boulevard Kansas City, MO 64128 2226

USA

ALL 60 days ARO

MARK FOR: Raymond Thomas

(816) 861-4700 Ext. 56797 Raymond.Thomas3@va.gov

FOB: DESTINATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C.

chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C.

chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract,

(5) Solicitation provisions incorporated in the solicitation.

(6) Other paragraphs of this clause.

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (s)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(t) Comptroller General examination of record. This paragraph applies if this contract was awarded using other than sealed bid procedures and is in excess of the simplified acquisition threshold on the date of award of this contract.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices, at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR part 4, longer period required by statute, or periods specified in other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This clause does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(u) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS OR STATEMENTS

JAN 2017

52.204-13 SYSTEM FOR AWARD MANAGEMENT—MAINTENANCE

(DEVIATION)

NOV 2025

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED

DOMESTIC CORPORATIONS

NOV 2015

52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE

(DEVIATION)

NOV 2025

52.222-19 CHILD LABOR—COOPERATION WITH AUTHORITIES

AND REMEDIES (DEVIATION)

MAR 2026

52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH

DISABILITIES (DEVIATION)

NOV 2025

52.222-50 COMBATING TRAFFICKING IN PERSONS (DEVIATION) NOV 2025

52.223-5

52.223-23

POLLUTION PREVENTION AND RIGHT-TO-KNOW

INFORMATION

SUSTAINABLE PRODUCTS AND SERVICES

MAY 2024

JULY 2026

52.225-1 BUY AMERICAN—SUPPLIES (DEVIATION) NOV 2025

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT

MESSAGING WHILE DRIVING

MAY 2024

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER—

SYSTEM FOR AWARD MANAGEMENT

OCT 2018

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

MAR 2023

52.233-3 PROTEST AFTER AWARD AUG 1996

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM OCT 2004

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS,

EQUIPMENT, AND VEGETATION

APR 1984

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEVIATION)

APR 2026

852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE DEC 2022

852.203-70 COMMERCIAL ADVERTISING MAY 2018

852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (DEVIATION)

MAR 2026

852.232-72 852.242-71

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

ADMINISTRATIVE CONTRACTING OFFICER

NOV 2018

OCT 2020

852.246-71 REJECTED GOODS OCT 2018

C.3 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL

CONTRACTORS (DEVIATION APR 2026)

(a)Definitions. As used in this clause—

Program participation means membership or participation in, or access or admission to:

training, mentoring, or leadership development programs; educational opportunities; clubs;

associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of Clause)

C.4 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS

REPRESENTATIONS AND CERTIFICATIONS (NOV 2025)

As prescribed in 40.205(a), insert the following provision:

Security Prohibitions and Exclusions Representations and Certifications (Deviation Date)

(a) Definitions. As used in this provision-—

Backhaul, covered article, covered telecommunications equipment or services, critical technology, FASCSA order, Intelligence community, interconnection arrangements, national security system, roaming, sensitive compartmented information, sensitive compartmented information system, source, and substantial or essential component have the meanings provided in the clause 52.240-91, Security Prohibitions and Exclusions.

Business operations means engaging in commerce in any form, including by acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

Marginalized populations of Sudan means—

(1) Adversely affected groups in regions authorized to receive assistance under section 8(c) of the Darfur Peace and Accountability Act (Pub. L. 109-344) (50 U.S.C. 1701 note); and

(2) Marginalized areas in Northern Sudan described in section 4(9) of such Act.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted under specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

(b) Procedures.

(1) Covered telecommunications and video surveillance. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(2) FASCSA Orders.

(i) The Offeror shall search in SAM for the phrase “FASCSA order” for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (e) of FAR 52.240-91, Security Prohibitions and Exclusions.

(ii) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM but are effective and apply to the solicitation and resultant contract (see FAR 40.204-1(c)(2)).

(iii) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(c) Covered telecommunications equipment or services representations. By submission of its offer, the Offeror represents that, after conducting a reasonable inquiry (that looks at any information in the Offeror’s possession but does not need to include an internal or third-party audit)—

(1) It will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation, except as waived by the solicitation, or as disclosed in paragraph (g); and https://www.sam.gov/

(2) It does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services, except as waived by the solicitation, or as disclosed in paragraph (g).

(d) FASCSA Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (g). A reasonable inquiry will look at any information in the offeror’s possession but does not need to include an internal or third-party audit.

(e) Sudan certification. By submission of its offer, the offeror certifies, after conducting a reasonable inquiry (that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), that the offeror does not conduct any restricted business operations in Sudan.

(f) Iran Representation and Certifications.

(1) Except as provided in paragraph (f)(2) of this provision or if a waiver has been granted in accordance with FAR 40.203-3, the offeror, after conducting a reasonable inquiry (that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), by submission of its offer—

(i) Represents, to the best of its knowledge and belief, that the offeror does not export any sensitive technology to the government of Iran or any entities or individuals owned or controlled by, or acting on behalf or at the direction of, the government of Iran;

(ii) Certifies that the offeror, or any person (as defined at section 15…