36C25526Q0604.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Mobile Lead Radiation Barriers | Leavenworth and Topeka VAMC

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048

SOLICITATION NUMBER* 36C25526Q0604

RESPONSE DATE/TIME/ZONE 08-17-2026 11:00 AM CENTRAL TIME,

CHICAGO, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339113

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Rosene, Cory cory.rosene@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

Colmery-O'Neil VA Medical Center

2200 Gage Blvd

Topeka KS

POSTAL CODE 66622

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Mobile Lead Radiation Shielding Barriers

THIS IS A REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposals abstracts, or quotations. The purpose of this RFI/Sources

Sought Notice is for market research purposes only, to obtain information in regards availability of specified products, services, or a combination of both products and services, and to identify potential sources capable of providing products or performing services in accordance with the below requirement. Responses to this notice will be used by the Government to make appropriate acquisition decisions.

DISCLAIMER: This RFI/Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI/Sources Sought

Notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

If a solicitation is issued it shall be announced at a later date and all interested parties must respond to that solicitation announcement separately from the response to this RFI/Sources sought notice.

Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

Submission of price, delivery, other market information, or capabilities for planning purposes are authorized. However, responses to these notices are not offers and cannot be accepted by the

Government to form a binding contract IAW FAR 15.201(e).

RESPONSES TO THIS NOTICE:

Responses to this notice must be submitted to Cory Rosene via email at cory.rosene@va.gov.

Telephone responses shall not be accepted.

Responses must be received no later than Augst 17, at 11:00 AM Central Time.

BASED ON THE BELOW REQUIREMENT PLEASE PROVIDE RESPONSES TO THE FOLLOWING:

A. RESPONSES FOR ALL REQUIREMENT TYPES:

1. Company Name:

2. Company Address:

3. SAMS UEI:

4. Company POC:

5. Phone Number:

6. EMAIL:

mailto:cory.rosene@va.gov

7. Is your company considered a small business IAW the NAICS identified in this RFI/Sources Sought

Notice? If so, please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business

(VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

NAICS: 339113 NAICS SIZE STANDARD: 800 Employees

8. If your company is considered a large business, does your company have any authorized small business distributors/suppliers, service providers, and/or does your company sub-contract to small business concerns?

a. If so, please provide the company name, company POC, and small business status (if available):

9. Does your company have the required staffing, equipment, licenses, certification, and/or authorization letters to provide the products and/or services for this sources sought?

10. Is your company an authorized distributor/supplier and/or service provider (or equivalent) of the products and/or services identified in this sources sought? NOTE: Please provide authorization letters and/or agreements from manufacturer.

11. Does your company currently hold a Federal Supply Schedule (FSS) contract with GSA, the VA

National Acquisition Center (NAC), or NASA SEWP; or does your company hold a contract with the VA

Strategic Acquisition Center (SAC) or have any other federal contract that can be utilized to procure the products and/or services identified in this sources sought?

a. If so, please provide the name of the agency, contract number, contract start date, and contract end date.

b. Are the products or services identified in this sources sought available on the contract/agreement schedule? Please explain if all or part of the deliverables of this sources sought are available by the contract/agreement schedule.

12. Please submit a capabilities statement that provides clear, compelling, and convincing evidence that your company can meet the requirements outlined in this sources sought.

13. COMMENTS: Please provide recommendations that may be pertinent to the improvement of the

Statement of Requirements and potential solicitation.

B. RESPONSES FOR PRODUCTS (I.E. SUPPLIES AND EQUIPMENT)

1. Is your company the manufacturer of the product(s) identified in this sources sought?

IF NOT:

a. Is the manufacturer of the products identified in this sources sought considered to be a small business concern IAW the NAICS Size standard for this sources sought.

b. Is your company primarily engaged in retail or wholesale trade for the products identified in this sources sought?

c. Is your company an authorized distributor/supplier (or equivalent) of the products identified in this sources sought? NOTE: Please provide authorization letters and/or agreements from manufacturer.

d. Non-Manufacturer rule compliance: If Applicable, please confirm that your company complies with the Non-Manufacturer rule in that:

1. The products your company provides are manufactured by a small business.

2. The total number of employees at your company does not exceed 500.

3. Your company is primarily engaged in the retail or wholesale of the products identified in this sources sought.

4. Your company takes ownership/possession of the products in a manner consistent with industry standards.

2. Does your company offer comparable products other than the brand identified in this sources sought?

IF SO:

a. Do the products your company provides meet or exceed the salient characteristics of the brand identified in this sources sought in terms of functions to be performed; performance requirements; and/or essential physical characteristics?

b. Please provide a factual comparison of your company’s alternate products and explain how those products can provide equal or better value to the Government when compared to the brand identified in this sources sought.

3. Are the products your company provides in response to this sources sought considered Commercial

Off the Shelf (COTS) items IAW FAR 2.101 “Commercial Items”?

4. What is the delivery/lead time of the products your company provides?

5. Are there scaled delivery/lead times with greater quantities? Please elaborate.

6. What is the current life cycle of the products your company provides?

7. Are there any maintenance requirements/recommendations associated with the products your company provides in response to the sources sought? If so, please provide the recommended/required maintenance frequencies and estimated cost.

8. Does your company alter, modify, or change the products identified in this sources sought? If so, please identify how the products are altered, modified, or changed.

9. Are the products your company provides in response to this sources sought manufactured in the

United States of America (USA) IAW FAR Part 25, FAR Clause 52.225.1, and FAR Provision 52.225-2?

If Not:

a. Please provide the name of the country where the products are manufactured.

b. Is the country where the product(s) are manufactured subject to any trade agreements with the United States of America IAW FAR Part 25?

SOURCES SOUGHT DISCRIPTION:

The Department of Veteran Affairs, Network Contracting Office 15 (NCO 15) is seeking sources that can provide Mobile Lead Radiation Shielding Barriers in accordance with (IAW) the below requirement and

North American Industry Classification System (NAICS) code 339113 with a size standard of 800

Employees.

Background

The VA Eastern Kansas Healthcare System (EKHCS) requires the acquisition of six Mobile Lead Radiation

Shielding Barriers in support of the Pain Management Clinics within the Leavenworth, KS and Topeka, KS

VA Medical Center Campuses. The barriers are required to ensure adequate radiation protection for clinical staff during fluoroscopy-guided pain management procedures.

Scope of Work

The Vendor shall provide all equipment, materials, and services necessary to deliver fully operable

Mobile Lead Radiation Shielding Barriers meeting the salient characteristics and technical requirements described below. Installation and setup will be performed by the VA Biomedical Engineering Staff; no on-site vendor installation is required.

The requested equipment will be Brand Name or Equal to the following items:

Line Item Product Number Description Quantity

0001 LB-HR-2438 SoloShield Mobile Radiation Barrier 2

0002 LB-3048 Mobile Lead Barrier – Glass Window 4

Deliverables

• Mobile Radiation Barrier

• Mobile Lead Barrier – Glass Window

• Manufacturer’s Standard Warranty

• Product Literature/User Manual

Salient Characteristics and Technical Requirements

• Mobile Radiation Barrier: Requirements shall meet or exceed the following.

o Transparent lead acrylic window with a minimum viewing area of 24″ x 38″; window shall provide 0.5 mm Lead Equivalent (LE) protection and include a protective drape of at least 12″.

o Ergonomic arm wrap-around cutouts enabling close-in patient and table access without compromising protection.

o Hands-free height adjustment via foot-activated mechanism; adjustable range shall be at least 62″ to 72″.

o Telescoping tube with locking gas spring to enable smooth, immediate height changes that lock securely for stability.

o Lightweight, low-profile frame with locking casters allowing positioning flush against operating tables and equipment.

o Integrated maneuvering bar/handle for easy mobility and precise positioning.

o Minimum overall barrier dimensions: 25.5″ L x 20.5″ W x 63.5″ H.

o Window material shall be durable lead acrylic designed for long service life.

• Mobile Lead Barrier – Glass Window: Requirements shall meet or exceed the following.

o Large clear window measuring at least 48″ H x 30″ W, constructed of shatter-resistant, high-quality leaded glass providing 2.0 mm Lead Equivalent (LE) protection.

o Opaque barrier panels providing 2.0 mm LE protection with contoured sides for full-body shielding.

o Stable mobility via welded steel leg base and four heavy-duty, smooth-glide locking casters.

o Compact footprint suitable for shielding in confined spaces; minimum overall dimensions approximately 75″ H (without casters), 79.5″ H (with casters), 33.5″ W, and

24″ D.

o Design shall prevent tipping and provide dependable stability o Window must provide excellent visibility for monitoring patients.

o Product materials shall be latex-free.

Functional Requirements

• Lead barriers shall be positioned between the radiation source (fluoroscopy unit) and personnel requiring protection.

• Barrier shall consist of a frame with a lead insert offering the specified minimum lead-equivalent protection, with a window of leaded glass or leaded acrylic meeting the specified minimum protection level.

• Barrier shall include locking casters, operable via a side pedal mechanism (or functionally equivalent locking mechanism), to allow for ease or re-positions and stability once placed.

Delivery and Setup

The vendor shall deliver all units fully assembled or requiring only minimal, non-technical setup (e.g., attachment of legs/casters). No specialized vendor installation is required. VA Biomedical Engineering staff will receive, inspect, and complete any minor setup necessary prior to clinical use.

Delivery Locations

Colmery-O’Neil VA Medical Center 2200 Gage Blvd Topeka, KS 66622

Dwight D Eisenhower VA Medical Center 4101 S 4th Street Leavenworth, KS 66048

(End of Statement of Requirement)