36C25526Q0590.docx
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- Solicitation number
- 36C25526Q0590
About this file
This is a Sources Sought Notice for market research purposes issued by the Department of Veterans Affairs Network Contracting Office for the Harry S. Truman Memorial Veterans Hospital in Columbia, Missouri. The VA is seeking to identify potential contractors capable of providing annual preventive maintenance and five-year mechanical servicing for four Marley cooling towers at the facility. The scope of work includes annual preventive maintenance per manufacturer guidance, inspection and lubrication of mechanical components, basin and system cleaning with bacterial control, comprehensive five-year service covering gearbox service and fan blade inspection, and electronic service reports delivered within seven calendar days. The anticipated contract period runs from February 1, 2027 through January 31, 2028 for the base year, with four optional years extending through January 31, 2032.
Interested parties must submit responses electronically to Contracting Specialist George Johnson (george.johnson9@va.gov) by August 12, 2026 at 10:00 a.m. Central Time. Contractor qualifications include a minimum of five years' experience with Marley cooling towers, formal training and certification for Marley tower inspection and maintenance, access to original equipment manufacturer proprietary information, and compliance with VA badge and check-in requirements. Responses must include company information, socioeconomic status designation, capability statements demonstrating cooling tower maintenance experience, evidence of Marley-specific certifications, confirmation of VA requirement compliance, and a statement addressing Buy American Act and Trade Agreements Act compliance. The notice emphasizes this is for market research only and does not constitute a commitment by the Government to issue a solicitation or award a contract.
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Sources Sought Notice
| SUBJECT* |
| MC-Cooling Tower Preventive Maintenance Program |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 66048 |
| SOLICITATION NUMBER* |
| 36C25526Q0590 |
| RESPONSE DATE/TIME/ZONE |
| 08-12-2026 10AM CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 10 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| J044 |
| NAICS CODE* |
| 237110 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway
Leavenworth KS 66048
POINT OF CONTACT*
Contracting Specialist George Johnson george.johnson9@va.gov
PH: 913-946-1961
PLACE OF PERFORMANCE
| ADDRESS |
| Harry S. Truman Memorial Veteran's Hospital |
800 Hospital Drive
Colombia,MO
| POSTAL CODE |
| 65201 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
| AGENCY CONTACT’S EMAIL ADDRESS |
| george.johnson9@va.gov |
EMAIL DESCRIPTION
DESCRIPTION
Department of Veterans Affairs Harry S. Truman VA Medical Center, Columbia, MO Cooling Tower Preventive Maintenance Program
1. Purpose The Department of Veterans Affairs (VA) is conducting market research to identify potential sources capable of providing annual preventive maintenance and 5‑year mechanical servicing for cooling towers at the Harry S. Truman Memorial Veterans Hospital (HSTMVH) in Columbia, MO. This notice is for informational and planning purposes only and does not constitute a solicitation or commitment by the Government.
2. Scope of Work The contractor shall provide all labor, materials, tools, equipment, and supervision necessary to perform annual preventive maintenance and 5‑year mechanical servicing of four Marley cooling towers (Models NC8411WAS2BGF, Serial Nos. 10290842, 10302611, 1032611) at HSTMVH. Required services include:
· Annual preventive maintenance per manufacturer guidance
· Inspection, tightening, lubrication, and alignment of mechanical components
· Basin and system cleaning, including bacterial control
· Comprehensive 5‑year service (gearbox service, fan blade inspection, coupling servicing, etc.)
· Electronic service reports within 7 calendar days
· Immediate reporting of critical deficiencies
3. Period of Performance
· Base Year: 2/1/27 – 1/31/28
· Option Years I–IV: 2/1/28 – 1/31/32
4. Contractor Qualifications
· Minimum five years of experience with Marley cooling towers
· Formal training and certification for Marley tower inspection and maintenance
· Access to OEM proprietary information
· Compliance with VA badge, parking, and check‑in requirements
· Subcontracting prohibited without Contracting Officer approval
5. Reporting Requirements
· Service reports within 7 calendar days of any maintenance activity
· Immediate reporting of critical or catastrophic deficiencies
7. Response Instructions Interested parties shall provide:
· Company name, address, point of contact, phone, and email
· Socioeconomic status (SDVOSB, VOSB, small business, etc.)
· Capability statement demonstrating experience with cooling tower maintenance
· Evidence of Marley‑specific training/certifications
· Confirmation of ability to comply with all VA requirements
· List of authorized distributors (if applicable)
· Statement addressing Buy American Act / TAA compliance
8. Submission Deadline Responses must be submitted electronically to the Contracting Officer by 08/12/26. This Sources Sought Notice is for market research only and does not obligate the Government to issue a solicitation or award.
This Sources Sought Notice is for market research only and does not obligate the Government to award a contract. No solicitation exists at this time. Do not submit proposals.
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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