36C25526Q0503 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 07-16-2026 657-26-3-2977-0157 None 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 To all Offerors/Bidders

36C25526Q0503

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 07-21-2026 11:00 CDT See CONTINUATION Page X one Surgical Instrument Repair - Marion/Evansville VAMC

The purpose of this amendment is to:

1) Extend the Response Date to 7/21/2026 11:00 am CDT.

2) Provide clarifications from questions received.

3) Update Statement of Work - note changes in Red Font

4) Update Equipment List - Please note deletions are in yellow highlight with struck-through text.

We will not be accepting any further questions including, new, clarifying, or follow-up.

Betty Flores Contracting Officer

CONTINUATION PAGE

CLARIFICATIONS

1. While reading the SOW it states that all instruments must be addressed once per year (Line 1 of the Required Service Section). Does the VA have a set number of instruments vendors must complete per visit? Is there a set expectation per visit of X sets or Y instruments?

No set amount, however many the vendor deems necessary to examine and address any preventative maintenance and/or repairs schedule needed.

2. Scope Clarification Can you please confirm whether serialized equipment (including, but not limited to, scopes, cameras, light cords, dental handpieces, ultrasound probes, TEE probes, powered surgical equipment, and batteries) is included in the scope of this contract and the firm-fixed-price service requirement, or whether the contract is limited to surgical stainless instrumentation, tray maintenance, sterilization container maintenance, and case cart/transport cart repair only? Serialized equipment not included as these are managed through biomedical engineering. Limited to stainless steel instrumentation and tray maintenance, sterilization container maintenance. Case cart/transport carts are NOT included.

Please see updated SOW and Instrument List below

3. Serialized Equipment Inventory If serialized equipment is included, can the Government please provide a detailed inventory by facility identifying the manufacturer, model number, serial number, and quantity, so offerors may accurately develop their pricing and technical approach?

No serialized equipment included as these are managed under biomedical engineering

Please see updated SOW and Instrument List below

4. Pricing Structure for Serialized Equipment The Price/Cost Schedule provides only firm-fixed-price monthly service CLINs for Marion VAMC and Evansville HCC and does not include separate CLINs for serialized equipment repairs, OEM repairs, replacement parts, or specialty device repairs. If the Government confirms that serialized equipment (e.g., scopes, cameras, dental handpieces, probes, powered equipment, batteries, and other capital assets) is within the scope of this requirement, does the Government intend for all associated repair costs, labor, shipping, OEM services, and replacement parts to be included within the quoted monthly service rates?

If not, will the Government issue revised pricing schedules containing separate CLINs for these repairs and associated parts?

No serialized equipment included as these are managed under biomedical engineering

Please see updated SOW and Instrument List below

5. Additional Sites The SOW indicates that additional sites may be added during contract performance. Please confirm that any new service location and/or additional service visits added after award will require a bilateral contract modification and equitable adjustment to contract pricing.

Only sites included for this contract: Marion IL and Evansville IN, if additional sites are added that will be done through bilateral modification.

6. Out-of-Cycle Repairs Please define the Government's expectations for response time, onsite response requirements, and turnaround time associated with the five annual out-of-cycle repairs per facility.

Additionally, the requirement includes up to five (5) out-of-cycle repairs per facility annually; however, the Price/Cost Schedule contains no separate CLINs for these services. Please clarify whether offerors should assume all five potential out-of-cycle repairs per facility per year will occur, and include the associated labor, travel, and repair costs within their firm-fixed-price monthly rates, or whether the Government intends to establish a separate pricing mechanism for out-of-cycle repairs?

“out of cycle” : If a repair is recognized to be required and the repair cannot wait until the next scheduled visit, we would request 5 annual exceptions to get these repairs done “out of the cycle” of scheduled visits. Urgent repairs cannot wait until the next scheduled visit.

If this is not a customary service that is provided with your regular services. Please include it in the quote & schedule on your RFQ. If those CLINs are not used, the funds will be de-obligated at the end of Period of Performance via a bilateral modification.

STATEMENT OF WORK

A. GENERAL INFORMATION:

The VA Marion Health Care System requires a contractor to provide onsite surgical instrument maintenance and case cart/transport cart repair services for the operating room, clinical procedure areas (including dental). Sterile Processing Services (SPS) include repair, refurbishment, preventive maintenance, and assessment for replacement.

The contractor will provide up to 12 monthly onsite service visits per year at the Marion VA Medical Center (Marion, IL) and up to 6 bi‑monthly visits per year at the Evansville Health Care Center (Evansville, IN). Routine onsite services include sharpening, adjustment, repair, and case cart maintenance. When instruments cannot be repaired onsite, the contractor may perform up to four approved off‑site repairs per campus per year. The contractor will also support up to five out‑of‑cycle urgent repairs per facility per year to prevent patient care delays.

B. LOCATIONS OF SERVICES PROVIDED:

1) Marion VAMC campus building 38 Sterile Processing Department, 2401 West Main St. Marion, IL. 62959

2) Evansville Healthcare Center, 6211 East Waterford Boulevard, Evansville IN 47715

3) Additional Sites: Additional sites may be included during the performance period, if additional sites are required it will be done through a bilateral modification.

C. WORK HOURS:

Normal Work Hours: The service schedule will be developed between the contractor and the Contractor Officer’s Representative (COR) Point of Contact (POC) before any service is performed.

D. REQUIRED SERVICES:

1. The contractor must provide scheduled preventative maintenance on all surgical instruments once per year All instruments must be provided to the contractor on a schedule determined by the SPS department in conjunction with the contractor. On-site visits must be coordinated with Sterile Processing Department leadership. If additional visits are deemed necessary, this must be evaluated by the COR POC and approved by the CO through modification prior to any change in schedule.

2. All instruments must be fully decontaminated per the MIFU (manufacturer’s instructions for use) prior to the contractor inspection by Sterile Processing Staff.

3. On-site repairs include alignment, adjustments, refinishing, buffing, adjusting or replacing pins, sharpening, inserts, laparoscopic shaft insulation, springs, and manufactured parts and/or screw replacement. On-site repair services will include the following:

a. Complete tray and set refurbishing

b. General instruments

c. Micro instruments

d. Orthopedic instruments

e. Cardiovascular instruments

f. Arthroscopic instruments

g. Cysto and urology instruments

h. OB-GYN instruments

i. Dental instruments

j. Sterilization containers

k. Case Carts/transportation carts

l. Podiatry instruments

m. Additional items may be included to accommodate services added within the health organization

4. Instruments and instrument sets will be retrieved from the Sterile Processing Service (SPS) and returned once maintenance and sharpening are completed on the same day. All instruments that can be disassembled must be disassembled and undergo a detailed contractor inspection.

5. The contractor will provide on-location maintenance/sharpening services. SPS may prioritize instruments and sets, and power tool maintenance based on operating room needs and scheduled surgical procedures.

a. During maintenance instruments must be sharpened, adjusted, aligned, straightened, refurbished, calibrated, cleaned, oiled and parts replaced in accordance with the manufacturer’s original specifications, in compliance with ANSI-AAMI ST-79.

b. Any stains, sharp edges and/or scratches must be removed.

c. Instruments should have a mirror finished appearance, except for the locator barcode on return.

d. All cannulated items must have interior lumen flushed and inspected.

e. Delicate sharp, pointed instruments must be returned covered with appropriate tip protectors.

6. All single instruments and instrument sets picked up/delivered by the contractor must be adequately listed for accountability verification.

7. The contractor must tag instruments with the appropriate labels (not etching) to identify the instrument maintenance inspection date.

8. The contractor must passivate instruments to maximize their life expectancy.

9. The contractor must perform an on-site inspection of all surgical instrumentation covered in this service contract. Based on the results of the inspection, the contractor will advise the SPS on ways to improve processes, reduce maintenance costs, and recommend a maintenance schedule

10. The contractor must send personnel qualified to inspect and maintain instrumentation for a specified number of visits per year.

11. The contractor must test instruments for accurate alignment, sharpness, insulation, and calibration.

12. If the instrument needs to be repaired beyond the scope of the contract, the contractor must notify the VAMC SPS Chief or Assistant Chief and COR POC.

13. Maintenance of surgical instruments must be performed according to the manufacturer’s requirements.

14. The contractor will be responsible for initial set up and upon completion of services for cleaning up all areas where maintenance and sharpening services have been performed.

15. The contractor will inspect, mark, and remove all unserviceable surgical instruments. Every defective instrument must be marked with a description of the problem and be removed from service to avoid any potential injury. The SPS chief, assistant chief or designee will determine if permanent instrument removal is necessary based on the instrument inspection, contractor recommendation and manufacturers recommendations.

16. When required, and supplied by the facility, the contract staff will wear unique protective clothing and shoe covers. When duties will be performed in specified areas, a disposable protective hood must be worn to ensure infection control standards are met. These items remain the property of the VAMC and must not be removed from the facility. After use, protective clothing must be turned in or destroyed as directed by the SPS chief.

17. The contractor must maintain open and professional communication with members of the VAMC staff. Contractor issues will first be addressed by appropriate facility personnel and brought to the attention of the contracting officer and the contractor representative for resolution.

18. The contractor may deem it necessary to take an item off site for additional repairs if unable to complete repairs needed with the equipment on site. This can be approved up to 4 times per year per location upon the approval of the COR POC and must be communicated with the SPS Chief and/or Assistant Chief.

19. Instruments that need to be addressed urgently outside of scheduled visits from the contractor should be reviewed by the Chief, Assistant Chief or COR POC to determine if an out-of-cycle repair is necessary. The contractor should address up to five out of cycle repairs per facility per contract year to reduce any patient delays in care. These can either be addressed on site, or by shipment to the contractor. The contractor should reply to the requesting facility within 48 hours once contacted to prevent delay.

20. Any repairs or replacements deemed necessary by the contractor that do not fall under the scope of this contract must be reviewed and approved by the COR POC prior to services rendered.

E. POINT OF CONTACT:

The contractor should appoint the SPS Chief for Marion and Assistant Chief for Evansville as the point of contact. The contractor, upon arrival at the facility, must obtain a visitors’ badge from the front desk prior to reporting to the Sterile Processing Department.

F. QUALITY ASSURANCE/CONTROL:

The Contractor will work with the Marion VAMC’s Sterile Processing Chief or designee to ensure the requirements of this contract are being met and deficiencies are identified and addressed in a timely manner. The contractor will provide a record of all inspections conducted and corrective actions taken. These documents must be made available to the Government during the contract.

G. REQUIRED CONTRACTOR REPORTING:

1. The contractor must furnish all parts as necessary to maintain the equipment covered by this contract in accordance with the Specifications section of this Statement of Work. The contractor stipulates that he/she has ready access to new standard parts (manufactured, supplied by the manufacturer, or equal thereto). All parts supplied must be of the current manufacturer and fully compatible with existing equipment. Documentation of intended parts source(s) must be provided to the contracting officer upon request.

2. All tasks accomplished by contractor personnel will be performed to preclude damage or disfigurement of govern-owned furnishings, fixtures, equipment, and structures. The contractor will report any damage caused by their agent and will be responsible for repairing or replacing it to the VA’s satisfaction. The government will not be held responsible for loss or damage to the contractor’s equipment or belongings.

H. CONTRACTOR PERSONNEL BADGES AND PARKING:

1. While on VA premises, all contractor personnel must comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

2. It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information must be coordinated with the Sterile Processing Chief and Assistant Chief. Marion VAMC does not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstance.

3. The contractor must check in with the visitor’s desk upon arrival at the premises to obtain a visitors’ badge. The badge must be work front facing while on government premises and returned upon completion of work.

I. PERIOD OF PERFORMANCE:

The contract includes a Base Year with up to four Option Years. Work will be performed during business hours, Monday through Friday, excluding federal holidays, and must be scheduled with the SPS Chief/Assistant Chief and COR.

Federal Holidays Observed by the VA Medical Center

Independence Day and any other day specifically designated by the President of the United States.

Updated Marion Equipment List: