36C25526Q0487.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contract Specialist Tracie Raggs tracie.raggs@va.gov

PLACE OF PERFORMANCE

13063 Old Wire Rd

Rolla MO

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e).

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is a RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 339114 (size standard of 750 Employees). Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following,:

Requirements:

Specifications:

1. Dental Imaging Software License Expansion:

a. Software License must be included for 3D imaging machine to have the ability to communicate between the machine and VA computers.

2. X-Ray Unit, Dental, 3D:

a. The system shall be a Cone Beam Computed Tomography (CBCT) imaging system capable of performing 2D panoramic, 3D CBCT, and optional cephalometric imaging for dental, oral surgery, endodontic, orthodontic, and maxillofacial applications. System shall be new, current production model.

b. Imaging Capabilities

i. Must provide:

1. 2D digital panoramic imaging

2. 3D CBCT imaging

3. Optional cephalometric imaging capability (expandable or integrated)

ii. Field of View (FOV) options ranging from small focused volumes (~5x5 cm) up to large craniofacial volumes (~16x17 cm or equivalent).

iii. High-resolution imaging with voxel sizes as small as 75-150 µm (or better).

iv. Adjustable FOV selection to limit patient radiation exposure.

v. Metal artifact reduction (MAR) or equivalent technology.

c. Detector & Image Quality

i. Flat panel digital detector technology.

ii. High-contrast resolution suitable for:

1. Implant planning

2. Endodontic diagnosis

3. TMJ evaluation

4. Airway analysis

iii. Grayscale depth minimum 14-bit or equivalent.

iv. Automatic exposure control or programmable exposure settings.

d. Software & Workflow

i. Manufacturer-provided imaging software included.

ii. Software shall support:

1. Implant planning tools

2. Nerve tracing

3. Airway measurement

4. TMJ analysis

5. Endodontic assessment

iii. DICOM 3.0 compliant.

iv. Integration capability with PACS and third-party practice management systems.

v. 3D rendering and multiplanar reconstruction (MPR).

vi. Export capability in STL format for surgical guides.

e. Patient Positioning & Ergonomics

i. Open-face design or patient-friendly configuration.

ii. Positioning guides (minimum three planes).

iii. Adjustable chin rest, head supports, and temple supports.

iv. Motorized height adjustment.

v. Accommodates standing and seated (wheelchair accessible) patients.

vi. Touchscreen interface mounted on unit.

f. Power: 110-240V, 50/60Hz.

g. Compatible with standard dental operatory electrical infrastructure.

h. Network connectivity via Ethernet

3. Radiographic Unit, Dental, Wall Mounted, 7mA

a. The system shall be a wall-mounted intraoral dental X-ray unit with extended reach (long arm configuration) for use in general dentistry, oral surgery, and specialty dental clinics.

b. Imaging Performance

i. High-frequency DC X-ray generator.

ii. Constant potential output for consistent image quality.

iii. Tube voltage approximately 60-70 kVp.

iv. Tube current approximately 7 mA (or equivalent).

v. Exposure time range suitable for digital sensors and phosphor plates.

vi. Compatible with:

1. Digital intraoral sensors

2. Traditional film

vii. Rectangular collimation capability (preferred) to reduce patient dose.

viii. Focal spot size approximately 0.7 mm or smaller.

c. Long Arm Configuration

i. Extended arm reach minimum 81 inches (or equivalent).

ii. Double-articulating arm for flexible positioning.

iii. Smooth, drift-free positioning.

iv. Stable tube head that maintains selected position without sag.

v. Wall-mounted installation with appropriate structural support requirements provided.

vi. Long arm shall accommodate large operatories and specialty treatment rooms.

d. Control & Interface

i. Wall-mounted control panel.

ii. Programmable exposure presets for:

1. Adult anterior/posterior

2. Pediatric anterior/posterior

iii. Digital display for exposure time.

iv. Manual exposure adjustment capability.

v. Error codes or diagnostic display.

e. Safety & Radiation Protection

i. Compliance with FDA and NCRP radiation standards.

ii. Minimum total filtration equivalent to 2.5 mm aluminum at 70 kVp.

iii. Dead-man type exposure switch.

iv. Minimum source-to-skin distance compliant with federal standards.

v. Audible and visual exposure indicators.

vi. Leakage radiation within regulatory limits.

f. Mechanical & Ergonomic Features

i. Lightweight tube head.

ii. 360-degree rotational capability at arm and tube head joints.

iii. Smooth, low-resistance movement.

iv. Sealed, oil-cooled X-ray tube housing.

v. Easy-to-clean surfaces suitable for clinical infection control.

g. Electrical Requirements

i. Standard 110-120V electrical service.

ii. Compatible with standard dental operatory electrical infrastructure.

iii. Line voltage regulation to ensure stable output.

4. Sensor Kit, Dental Imaging System, Size 1 & Size 2

a. The system shall consist of direct digital intraoral radiography sensors, Size 1 and Size 2, compatible with standard intraoral dental X-ray generators. Sensors shall be new, current production models designed for high-resolution diagnostic imaging in general dentistry and specialty dental clinics.

b. Sensor Technology

i. CMOS or equivalent digital sensor technology.

ii. True resolution minimum 20 line pairs/mm (or equivalent high-resolution performance).

iii. Theoretical resolution up to 24 lp/mm (or equivalent).

iv. Pixel size approximately 19-20 µm (or better).

v. Active imaging area optimized for diagnostic accuracy.

c. Must include:

i. Size 1 (Pediatric/Anterior)

1. Active area approximately 20 x 30 mm (or equivalent).

2. Slim profile for patient comfort.

3. Rounded corners for intraoral comfort.

ii. Size 2 (Adult/Posterior Standard)

1. Active area approximately 26 x 36 mm (or equivalent).

2. Standard adult posterior imaging size.

3. Ergonomic shape for ease of positioning.

d. Image Quality & Performance

i. High contrast resolution suitable for:

1. Caries detection

2. Endodontic evaluation

3. Periapical imaging

4. Periodontal assessment

ii. Wide dynamic range.

iii. Noise reduction capability.

iv. Automatic exposure detection.

v. Compatible with standard 60-70 kVp intraoral X-ray units.

e. Durability & Construction

i. Shock-resistant housing.

ii. Reinforced cable attachment.

iii. Cable length minimum 2 meters (or equivalent).

iv. Water-resistant and disinfectant-resistant outer casing.

v. IP rating suitable for clinical dental environments.

vi. Sensor thickness designed to enhance patient comfort.

f. Software & Integration

i. Manufacturer-provided imaging software included or compatible.

ii. TWAIN and DICOM compliant.

iii. Compatible with:

1. PACS systems

2. Dental imaging software platforms

3. Practice management systems

iv. USB connectivity.

v. Plug-and-play configuration.

g. Infection Control

i. Compatible with standard disposable sensor barriers.

ii. Smooth, sealed housing for disinfection.

iii. Manufacturer-recommended cleaning protocols provided.

h. Electrical & Technical Requirements

i. USB 2.0 or higher connectivity.

ii. Compatible with Windows-based acquisition workstations.

The information identified above are intended to be descriptive, not restrictive, and to indicate the quality of the supplies that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications.

If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

Is your company considered small under the NAICS code identified under this RFI?

Are you the manufacturer, an authorized distributor, or an equivalent solution to the items being referenced above? If an authorized distributor must provide proof.

If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, are you providing the equipment from a small business manufacturer?

Do you alter, assemble, or modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

Does your company have an FSS contract with GSA, VA NAC, NASA SEWP, or any other federal contract, that can be utilized to procure the requirement listed above? If so, please provide the contract number.

Where is the product manufactured?

Please submit your capabilities that show clear, compelling, and convincing evidence that you can meet the requirement described in the attached SOW.

Please provide your UEI number.

Responses to this notice shall be submitted via email to Tracie Raggs at tracie.raggs@va.gov. Telephone responses shall not be accepted. Responses must be received no later than Friday, July 10, 2026, at 0800 CST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation

Sources Sought Notice