36C25526Q0452_1.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Soiled Instrument Cart | Columbia (MO) VAMC

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048

SOLICITATION NUMBER* 36C25526Q0452

RESPONSE DATE/TIME/ZONE 07-01-2026 5:00pm CENTRAL TIME, CHICAGO, USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339112

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contract Specialist Ron Castle ronald.castle@va.gov

(913) 946-1107

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Harry S. Truman VA Medical Center

800 Hospital Dr.

Columbia MO

POSTAL CODE 65201

COUNTRY USA

DESCRIPTION

Soiled Instrument Carts

THIS IS A REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposals abstracts, or quotations. The purpose of this RFI/Sources Sought Notice is for market research purposes only, to obtain information in regards availability of specified products, services, or a combination of both products and services, and to identify potential sources capable of providing products or performing services in accordance with the requirements below. Responses to this notice will be used by the Government to make appropriate acquisition decisions.

DISCLAIMER: This RFI/Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI/Sources Sought Notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

Responders are solely responsible for all expenses associated with responding to this RFI.

If a solicitation is issued it shall be announced at a later date and all interested parties must respond to that solicitation announcement separately from the response to this RFI/Sources sought notice. Responses to this sources sought notice are not a request to be added to a prospective bidders lis t or to receive a copy of the solicitation.

Submission of price, delivery, other market information, or capabilities for planning purposes are authorized. However, responses to these notices are not offers and cannot be accepted by the Government to form a binding contract IAW FAR 15.201(e).

RESPONSES TO THIS NOTICE:

Responses to this notice must be submitted to Ronald Castle via email at ronald.castle@va.gov.

Telephone responses shall not be accepted.

Responses must be received no later than July 1st, 2026, at 05:00 pm CST.

BASED ON THE BELOW REQUIREMENT PLEASE PROVIDE RESPONSES TO THE

FOLLOWING:

A. RESPONSES FOR ALL REQUIREMENT TYPES:

mailto:ronald.castle@va.gov

SOURCES SOUGHT NOTICE

REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT

1. Company Name:

2. Company Address:

3. SAMS UEI:

4. Company POC:

5. Phone Number:

6. EMAIL:

7. Is your company considered a small business IAW the NAICS identified in this RFI/Sources Sought Notice? If so, please indicate the s ize status and representations of your business , such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business , etc.)?

NAICS: 339112 NAICS SIZE STANDARD: 1000 Employees

8. If your company is considered a large business, does your company have any authorized small business distributors/suppliers, service providers, and/or does your company sub-contract to small business concerns?

a. If so, please provide the company name, company POC, and small business status (if available):

9. Does your company have the required staffing, equipment, licenses, certification, and/or authorization letters to provide the products and/or services for this sources sought?

10. Is your company an authorized distributor/supplier and/or service provider (or equivalent) of the products and/or services identified in this sources sought? NOTE: Please provide authorization letters and/or agreements from manufacturer.

11. Does your company currently hold a Federal Supply Schedule (FSS) contract with GSA, the VA National Acquisition Center (NAC), or NASA SEWP; or does your company hold a contract with the VA Strategic Acquisition Center (SAC); or have any other federal contract that can be utilized to procure the products and/or services identified in this sources sought?

a. If so, please provide the name of the agency, contract number, contract start date, and contract end date.

b. Are the products and/or services identified in this sources sought available on the contract/agreement schedule? Please explain if all or part of the deliverables of this sources sought are available by the contract/agreement schedule.

12. Please submit a capabilities statement that provides clear, compelling, and convincing evidence that your company can meet the requirements outlined in this sources sought.

13. COMMENTS: Please provide recommendations that may be pertinent to the improvement of the Statement of Requirements and potential solicitation.

B. RESPONSES FOR PRODUCTS (I.E. SUPPLIES AND EQUIPMENT)

1. Is your company the manufacturer of the product(s) identified in this sources sought?

IF NOT:

a. Is the manufacturer of the products identified in this sources sought considered to be a small business concern IAW the NAICS Size standard for this sources sought.

b. Is your company primarily engaged in retail or wholesale trade for the products identified in this sources sought?

c. Is your company an authorized distributor/supplier (or equivalent) of the products identified in this sources sought? NOTE: Please provide authorization letters and/or agreements from manufacturer.

d. Non-Manufacturer rule compliance: If Applicable, please confirm that your company complies with the Non-Manufacturer rule in that:

1. The products your company provides are manufactured by a small business.

2. The total number of employees at your company does not exceed 500.

3. Your company is primarily engaged in the retail or wholesale of the products identified in this sources sought.

4. Your company takes ownership/possession of the products in a manner consistent with industry standards.

2. Does your company offer comparable products other than the brand identified in this sources sought?

IF SO:

a. Do the products your company provide meet or exceed the salient characteristics of the brand identified in this sources sought in terms of functions to be performed;

performance requirements; and/or essential physical characteristics?

b. Please provide a factual comparison of your company’s alternate products and explain how those products can provide equal or better value to the Government when compared to the brand identified in this sources sought.

3. Are the products your company provides in response to this sources sought considered Commercial Off the Shelf (COTS) items IAW FAR 2.101 “Commercial Items”?

4. What is the delivery/lead time of the products your company provides?

5. Are there scaled delivery/lead times with greater quantities? Please elaborate.

6. What is the current life cycle of the products your company provides?

7. Are there any maintenance requirements/recommendations associated with the products your company provides in response to the sources sought? If so, please provide the recommended/required maintenance frequencies/schedule and estimated cost annual cost.

8. Does your company alter, modify, or change the products identified in this sources sought? If so, please identify how the products are altered, modified, or changed.

9. Are the products your company provides in response to this sources sought manufactured in the United States of America (USA) IAW FAR Part 25, FAR Clause 52.225.1, and FAR Provision 52.225-2?

If Not:

a. Please provide the name of the country where the products are manufactured.

b. Is the country where the product(s) are manufactured subject to any trade agreements with the United States of America IAW FAR Part 25?

SOURCES SOUGHT DISCRIPTION:

The Department of Veteran Affairs, Network Contracting Office 15 (NCO 15) is seeking sources that can provide dental furniture in accordance with (IAW) the below requirement and North American Industry Classification System (NAICS) code 339112 with a size standard of 1000 employees.

REQUIREMENT:

SCOPE OF WORK

1.0 Introduction

This Statement of Work (SOW) defines the requirements of the Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla in establishing a fixed-price order for case carts and warming cabinet.

1.1 Background

Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla requires case carts and warming cabinet to outfit the new facility and provide services for the VA.

1.2 Scope

The scope of this purchase order is to provide Harry S Truman VA Medical Center - Multi- Specialty CBOC – Rolla with the products for delivery to the Harry S Truman VA Medical Center

- Multi-Specialty CBOC – Rolla location. Contractors shall furnish all requirements. Estimated delivery dates are November 2nd, 2026 – January 8th, 2027. Specific installation dates will be defined upon award.

The initial delivery will be to an offsite warehouse to support installation time lines. The warehouse location has yet to be determined. The warehouse will be available June 1st, 2026 – May 31st,2027. Initial Outfitting Transition and Activation team will be responsible for delivery to Rolla Super CBOC with estimated delivery dates are November 2nd, 2026 – January 8th, 2027.

Specific installation dates will be defined upon award.

The delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date due to construction delays. The awardees actual delivery dates will be confirmed by VA upon award.

The Contractor shall provide services and support at the locations identified in this Statement of Work. The Government reserves the right to add, remove, or modify locations and facilities as mission requirements evolve across the current and future operational footprint. The Contractor shall accommodate these changes within the scope of the contract without disruption to services. Any adjustments to pricing, schedule, or resources resulting from such changes shall be addressed through the appropriate contractual modification process in accordance with the applicable Changes clause.

2.0 General Requirement

All equipment to be supplied under the specifications shall be the newest and the most current model of a standard product of a manufacturer of record. A manufacturer of record is defined as a company whose main occupation is the manufacture for sale of the items of equipment and which:

a. Maintains a factory production line.

b. Maintains a stock of replacement parts for the item.

c. Maintains engineering drawings, specifications, operating manuals and maintenance manuals.

d. Has published and distributed descriptive literature and equipment specifications on the equipment.

Any equipment or service as applicable must be in compliance with the Memorandum dated March 6th 2025 Subject: Electronic Health Record Modernization Standardization (VIEWS 12862405).

Requirements:

Description/Part Number* Qty F0515C - Cart, SPS, Soiled Instruments 5 M3105 - Cabinet, Warming, Single, Freestanding 1 M8910 - Cart, Surgical Case 1

Specifications:

1. Cart, SPS, Soiled Instruments

a. Rolling case cart designed for secure transport and organized storage of medical equipment and/or supplies.

b. Enclosed cabinet design with hinged door(s).

c. Single-compartment configuration.

d. Heavy-duty welded steel frame construction.

e. Durable powder-coated finish.

f. Corrosion-resistant materials suitable for healthcare environments.

g. Smooth surfaces to allow for easy cleaning and disinfection.

h. Approximate overall dimensions:

i. Width: ~29 inches

j. Depth: ~27 inches

k. Height: ~54 inches

l. Must fit within standard clinical spaces and pass through 36-inch doorways.

m. Adjustable or fixed interior shelf(s).

n. Interior capable of accommodating medical cases or supply containers.

o. Minimum internal weight capacity appropriate for medical equipment transport.

p. Four (4) heavy-duty casters.

q. Minimum 3-5 inch diameter casters.

r. At least two (2) locking casters to prevent unintended movement.

s. Smooth-rolling and non-marking wheels.

t. Hinged door with secure latch.

u. Locking mechanism (keyed lock or equivalent security feature).

v. Door must open sufficiently to allow full access to interior.

w. Flat top surface usable as a temporary work surface.

x. Weight capacity sufficient to support medical equipment placed on top.

y. Non-porous surfaces.

z. Compatible with hospital-grade disinfectants.

aa. Designed for use in clinical environments.

2. Cabinet, Warming, Single, Freestanding

a. Freestanding warming cabinet with glass door.

b. Must include a minimum of three adjustable shelves

c. Digitally controlled heating range from 90 to 160°F with accuracy to plus or minus 3°F

d. Locking temperature set point

e. Rapid warm time (2 to 6 hours depending on load)

f. Audible and visual over/under temperature alarm

g. Approximately 13 cu. ft. compartment size

h. Fully insulated.

i. Includes integrated data logger with removable USB.

j. Automatically records data every 30 minutes with storage up to 2 years.

k. U.L./C.U.L. approved.

l. FDA registered and OSHPD pre-approved.

m. Electrical: 120V, 7.5 Amp., 50/60HZ.

3. Cart, Surgical Case

a. Mobile enclosed case cart designed for storage and transport of medical cases, supplies, or equipment.

b. Multi-shelf (MS) interior configuration.

c. Single cabinet with hinged door(s).

d. Intended for use in clinical and healthcare environments.

e. Overall Outside Dimensions: 29" W x 27.5" D x 42" H

f. Must pass through standard 36-inch doorways.

g. Footprint suitable for clinical corridors and exam rooms.

h. Heavy-duty welded steel frame construction.

i. Powder-coated finish for durability.

j. Corrosion-resistant materials.

k. Smooth, cleanable exterior surfaces.

l. Designed for repeated movement within hospital or clinical settings.

m. Multi-shelf configuration (minimum two interior shelves).

n. Adjustable and/or removable shelves.

o. Shelf weight capacity appropriate for medical equipment storage.

p. Interior designed to accommodate medical supply cases or containers.

q. Smooth interior surfaces for easy cleaning.

r. Full-height hinged door.

s. Positive latching mechanism.

t. Door swing allowing full access to interior shelves.

u. Flat, durable top surface usable as temporary work surface.

v. Top surface capable of supporting medical equipment.

w. Seamless or smooth top to support infection control practices.

x. Four (4) heavy-duty casters.

y. Minimum 3-5 inch diameter casters.

z. At least two (2) locking casters.

aa. Non-marking wheels.

bb. Smooth and stable maneuverability.

cc. Non-porous materials.

dd. Compatible with hospital-grade disinfectants.

ee. Designed for easy wipe-down cleaning.

ff. No exposed fasteners or crevices that would inhibit cleaning.

gg. Cart must safely support combined load of interior contents and top surface equipment consistent with healthcare use.

hh. Structural integrity maintained during movement when fully loaded.

3.0 Work Hours:

Normal business hours are 8:00AM to 4:30PM Monday thru Friday excluding Federal Holidays.

Work completed outside this time shall be requested through the Point of Contact.

The Government recognized US holidays are: New Year's Day, Martin Luther King, Jr. Day, Presidents Day, Juneteenth, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

4.0 Delivery and Receiving:

Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA Activations POC: Connie Heyer, E:

connie.heyer@goenergistics.com, P: 912-585-8207 prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

Delivery shall be freight on board (FOB) – Destination.

Installation Address:

Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla 13063 Old Wire Rd Rolla, MO 65401-000

Vendor Delivery paperwork requirements:

Vendors must provide packing slips with a line-by-line inventory for each item in the delivery to include description and serial number for each item so that items can be entered into the VA property book upon arrival to site or warehouse.

5.0 Period of Performance:

Period of performance will be from November 2nd, 2026 – January 31st, 2027 giving the vendor time deliver the product and install, to each listed location, after award.

6.0 Warranty and Support:

The contractor shall provide a manufacture’s two-year, free replacement warranty on units with normal wear and tear, including free return shipping, from date of delivery.

7.0 Use of Premises

If during the performance of this contract, work will be carried out on Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla premises, the vendor shall perform all work in such a manner that will cause a minimum interference with operations and the operations of other contractors on the premises.

The vendor shall communicate through the VA POC any required coordination requirements with the General Construction contractor prior to and during delivery and installation activities.

The project may be an active construction site during delivery and installation. The vendor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor shall assume responsibility for taking precautions for the vendor's (and associated subcontractors’) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests).

8.0 GOVERNMENT AND CONTRACTOR RESPONSIBILITIES

VA shall provide the contractor with copies of documents that the VA is required to provide.

The contractor shall request other VA documentation deemed pertinent to the work accomplishment directly from the COR. The contractor is expected to use common knowledge mailto:connie.heyer@goenergistics.com and resourcefulness in securing all other reference materials, standard industry publications, and related materials that are pertinent to the work.

The contractor shall maintain frequent communications with the Program Office and the COR to conduct work in progress reviews if necessary. Progress reports shall be delivered electronically to the COR, with an electronic courtesy copy to the activations PM.

The contractor assumes full responsibility for the delivery of the goods and shall assume all the duties, responsibilities and obligations associated with the prime contractor.

The contractor assumes liability for its subcontractors and shall ensure that its subcontractors shall comply in all respect with the relevant terms of this agreement to the extent that it or they are retained by the Contractor.

The contractor shall deliver the goods to the Harry S Truman VA Medical Center - Multi- Specialty CBOC – Rolla locations listed in section 4.0 Delivery Requirements.