36C25526Q0450_Sources Sought Notice.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Hospital Grade Televisions and Installation | Kansas City VA Medical Center

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048

SOLICITATION NUMBER* 36C25526Q0450

RESPONSE DATE/TIME/ZONE 06-22-2026 11:00 AM CENTRAL TIME, CHICAGO, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 5820

NAICS CODE* 334310

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Cory Rosene cory.rosene@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Kansas City VA Medical Center

4801 East Linwood Boulevard Kansas City MO

POSTAL CODE 64128

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Hospital Grade Televisions and Installation

THIS IS A REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposals abstracts, or quotations. The purpose of this RFI/Sources Sought Notice is for market research purposes only, to obtain information in regards availability of specified products, services, or a combination of both products and services, and to identify potential sources capable of providing products or performing services in accordance with the below requirement. Responses to this notice will be used by the Government to make appropriate acquisition decisions.

DISCLAIMER: This RFI/Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI/Sources Sought Notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

If a solicitation is issued it shall be announced at a later date and all interested parties must respond to that solicitation announcement separately from the response to this RFI/Sources sought notice.

Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

Submission of price, delivery, other market information, or capabilities for planning purposes are authorized. However, responses to these notices are not offers and cannot be accepted by the Government to form a binding contract IAW FAR 15.201(e).

RESPONSES TO THIS NOTICE:

Responses to this notice must be submitted to Cory Rosene via email at cory.rosene@va.gov.

Telephone responses shall not be accepted.

Responses must be received no later than June 22, at 11:00 AM Central Time.

BASED ON THE BELOW REQUIREMENT PLEASE PROVIDE RESPONSES TO THE FOLLOWING:

A. RESPONSES FOR ALL REQUIREMENT TYPES:

1. Company Name:

2. Company Address:

3. SAMS UEI:

4. Company POC:

5. Phone Number:

6. EMAIL:

mailto:cory.rosene@va.gov

7. Is your company considered a small business IAW the NAICS identified in this RFI/Sources Sought Notice? If so, please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

NAICS: 334310 NAICS SIZE STANDARD: 750 Employees

8. If your company is considered a large business, does your company have any authorized small business distributors/suppliers, service providers, and/or does your company sub-contract to small business concerns?

a. If so, please provide the company name, company POC, and small business status (if available):

9. Does your company have the required staffing, equipment, licenses, certification, and/or authorization letters to provide the products and/or services for this sources sought?

10. Is your company an authorized distributor/supplier and/or service provider (or equivalent) of the products and/or services identified in this sources sought? NOTE: Please provide authorization letters and/or agreements from manufacturer.

11. Does your company currently hold a Federal Supply Schedule (FSS) contract with GSA, the VA National Acquisition Center (NAC), or NASA SEWP; or does your company hold a contract with the VA Strategic Acquisition Center (SAC) or have any other federal contract that can be utilized to procure the products and/or services identified in this sources sought?

a. If so, please provide the name of the agency, contract number, contract start date, and contract end date.

b. Are the products or services identified in this sources sought available on the contract/agreement schedule? Please explain if all or part of the deliverables of this sources sought are available by the contract/agreement schedule.

12. Please submit a capabilities statement that provides clear, compelling, and convincing evidence that your company can meet the requirements outlined in this sources sought.

13. COMMENTS: Please provide recommendations that may be pertinent to the improvement of the Statement of Requirements and potential solicitation.

B. RESPONSES FOR PRODUCTS (I.E. SUPPLIES AND EQUIPMENT)

1. Is your company the manufacturer of the product(s) identified in this sources sought?

IF NOT:

a. Is the manufacturer of the products identified in this sources sought considered to be a small business concern IAW the NAICS Size standard for this sources sought.

b. Is your company primarily engaged in retail or wholesale trade for the products identified in this sources sought?

c. Is your company an authorized distributor/supplier (or equivalent) of the products identified in this sources sought? NOTE: Please provide authorization letters and/or agreements from manufacturer.

d. Non-Manufacturer rule compliance: If Applicable, please confirm that your company complies with the Non-Manufacturer rule in that:

1. The products your company provides are manufactured by a small business.

2. The total number of employees at your company does not exceed 500.

3. Your company is primarily engaged in the retail or wholesale of the products identified in this sources sought.

4. Your company takes ownership/possession of the products in a manner consistent with industry standards.

2. Does your company offer comparable products other than the brand identified in this sources sought?

IF SO:

a. Do the products your company provides meet or exceed the salient characteristics of the brand identified in this sources sought in terms of functions to be performed; performance requirements; and/or essential physical characteristics?

b. Please provide a factual comparison of your company’s alternate products and explain how those products can provide equal or better value to the Government when compared to the brand identified in this sources sought.

3. Are the products your company provides in response to this sources sought considered Commercial Off the Shelf (COTS) items IAW FAR 2.101 “Commercial Items”?

4. What is the delivery/lead time of the products your company provides?

5. Are there scaled delivery/lead times with greater quantities? Please elaborate.

6. What is the current life cycle of the products your company provides?

7. Are there any maintenance requirements/recommendations associated with the products your company provides in response to the sources sought? If so, please provide the recommended/required maintenance frequencies and estimated cost.

8. Does your company alter, modify, or change the products identified in this sources sought? If so, please identify how the products are altered, modified, or changed.

9. Are the products your company provides in response to this sources sought manufactured in the United States of America (USA) IAW FAR Part 25, FAR Clause 52.225.1, and FAR Provision 52.225-2?

If Not:

a. Please provide the name of the country where the products are manufactured.

b. Is the country where the product(s) are manufactured subject to any trade agreements with the United States of America IAW FAR Part 25?

SOURCES SOUGHT DISCRIPTION:

The Department of Veteran Affairs, Network Contracting Office 15 (NCO 15) is seeking sources that can provide Television Procurement and Installation in accordance with (IAW) the below requirement and North American Industry Classification System (NAICS) code 334310 with a size standard of 750 employees.

Statement of Requirement

Scope of Work

The Kansas City VA Medical Center requires 29 High-Definition Hospital Grade Televisions and articulating television mounting arms. The vendor shall deliver, install, and test these televisions in the Dialysis Rooms, Cardiology Rooms, and Ambulatory Service Unit Rooms.

Deliverables

Line Item Description Quantity 0001 High-Definition Hospital Grade Televisions 29 0002 Articulating Television Mounting Arms 29 0003 Installation/Deinstallation and Testing of Equipment 29

Equipment Salient Characteristics

• High-Definition Hospital Grade Television o Television shall adhere to Underwriters Laboratories (UL) Safety Standards o Shall have touchscreen support o Shall have “Nurse Call” capability to alert Nurses’ Station o Television shall have an approximately 15” screen o Shall have an antimicrobial display in accordance with ISO 22196 standards o Units must connect to existing coaxial or IP patient entertainment systems o Mount Interface

• Power Requirements o Television shall be AC and/or DC powered via coaxial signal cable – no separate power supply and cable will be needed.

• Articulating Television Mounting Arm o Capable of supporting television weight o Must be capable of mounting to patient bed

• Warranty o Standard Manufacturer warranties apply

Requirement

• Vendor shall deliver and install 29 Hospital Grade Televisions and Articulating Television Mounting Arm

• Vendor shall remove existing outdated television units and mountings

Delivery

Delivery and installation shall be performed after primary duty hours, 7:00 A.M. through 4:30 PM, Monday through Friday, excluding Federal Holidays, to minimize patient disruption.

Delivery will be made to:

Kansas City VA Medical Center 4801 East Linwood Boulevard Warehouse Building 6 Kansas City, MO 64128

(End of Statement of Requirement)