36C25526Q0413_Sources Sought Notice.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* X-Ray Shielding | Columbia VA Medical Center

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048

SOLICITATION NUMBER* 36C25526Q0413

RESPONSE DATE/TIME/ZONE 05-27-2026 11:00 AM CENTRAL TIME,

CHICAGO, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339113

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Cory Rosene cory.rosene@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

Harry S Truman Memorial Veterans' Hospital

Columbia MO

POSTAL CODE 65201

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

X-Ray Shielding System

THIS IS A REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposals abstracts, or quotations. The purpose of this RFI/Sources

Sought Notice is for market research purposes only, to obtain information in regards availability of specified products, services, or a combination of both products and services, and to identify potential sources capable of providing products or performing services in accordance with the below requirement. Responses to this notice will be used by the Government to make appropriate acquisition decisions.

DISCLAIMER: This RFI/Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI/Sources Sought

Notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

If a solicitation is issued it shall be announced at a later date and all interested parties must respond to that solicitation announcement separately from the response to this RFI/Sources sought notice.

Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

Submission of price, delivery, other market information, or capabilities for planning purposes are authorized. However, responses to these notices are not offers and cannot be accepted by the

Government to form a binding contract IAW FAR 15.201(e).

RESPONSES TO THIS NOTICE:

Responses to this notice must be submitted to Cory Rosene via email at cory.rosene@va.gov.

Telephone responses shall not be accepted.

Responses must be received no later than May 27, 2026, at 11:00 AM Central Time.

BASED ON THE BELOW REQUIREMENT PLEASE PROVIDE RESPONSES TO THE FOLLOWING:

A. RESPONSES FOR ALL REQUIREMENT TYPES:

1. Company Name:

2. Company Address:

3. SAMS UEI:

4. Company POC:

5. Phone Number:

6. EMAIL:

mailto:cory.rosene@va.gov

7. Is your company considered a small business IAW the NAICS identified in this RFI/Sources Sought

Notice? If so, please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business

(VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

NAICS: 339113 NAICS SIZE STANDARD: 800 Employees

8. If your company is considered a large business, does your company have any authorized small business distributors/suppliers, service providers, and/or does your company sub-contract to small business concerns?

a. If so, please provide the company name, company POC, and small business status (if available):

9. Does your company have the required staffing, equipment, licenses, certification, and/or authorization letters to provide the products and/or services for this sources sought?

10. Is your company an authorized distributor/supplier and/or service provider (or equivalent) of the products and/or services identified in this sources sought? NOTE: Please provide authorization letters and/or agreements from manufacturer.

11. Does your company currently hold a Federal Supply Schedule (FSS) contract with GSA, the VA

National Acquisition Center (NAC), or NASA SEWP; or does your company hold a contract with the VA

Strategic Acquisition Center (SAC) or have any other federal contract that can be utilized to procure the products and/or services identified in this sources sought?

a. If so, please provide the name of the agency, contract number, contract start date, and contract end date.

b. Are the products or services identified in this sources sought available on the contract/agreement schedule? Please explain if all or part of the deliverables of this sources sought are available by the contract/agreement schedule.

12. Please submit a capabilities statement that provides clear, compelling, and convincing evidence that your company can meet the requirements outlined in this sources sought.

13. COMMENTS: Please provide recommendations that may be pertinent to the improvement of the

Statement of Requirements and potential solicitation.

B. RESPONSES FOR PRODUCTS (I.E. SUPPLIES AND EQUIPMENT)

1. Is your company the manufacturer of the product(s) identified in this sources sought?

IF NOT:

a. Is the manufacturer of the products identified in this sources sought considered to be a small business concern IAW the NAICS Size standard for this sources sought.

b. Is your company primarily engaged in retail or wholesale trade for the products identified in this sources sought?

c. Is your company an authorized distributor/supplier (or equivalent) of the products identified in this sources sought? NOTE: Please provide authorization letters and/or agreements from manufacturer.

d. Non-Manufacturer rule compliance: If Applicable, please confirm that your company complies with the Non-Manufacturer rule in that:

1. The products your company provides are manufactured by a small business.

2. The total number of employees at your company does not exceed 500.

3. Your company is primarily engaged in the retail or wholesale of the products identified in this sources sought.

4. Your company takes ownership/possession of the products in a manner consistent with industry standards.

2. Does your company offer comparable products other than the brand identified in this sources sought?

IF SO:

a. Do the products your company provides meet or exceed the salient characteristics of the brand identified in this sources sought in terms of functions to be performed; performance requirements; and/or essential physical characteristics?

b. Please provide a factual comparison of your company’s alternate products and explain how those products can provide equal or better value to the Government when compared to the brand identified in this sources sought.

3. Are the products your company provides in response to this sources sought considered Commercial

Off the Shelf (COTS) items IAW FAR 2.101 “Commercial Items”?

4. What is the delivery/lead time of the products your company provides?

5. Are there scaled delivery/lead times with greater quantities? Please elaborate.

6. What is the current life cycle of the products your company provides?

7. Are there any maintenance requirements/recommendations associated with the products your company provides in response to the sources sought? If so, please provide the recommended/required maintenance frequencies and estimated cost.

8. Does your company alter, modify, or change the products identified in this sources sought? If so, please identify how the products are altered, modified, or changed.

9. Are the products your company provides in response to this sources sought manufactured in the

United States of America (USA) IAW FAR Part 25, FAR Clause 52.225.1, and FAR Provision 52.225-2?

If Not:

a. Please provide the name of the country where the products are manufactured.

b. Is the country where the product(s) are manufactured subject to any trade agreements with the United States of America IAW FAR Part 25?

SOURCES SOUGHT DISCRIPTION:

The Department of Veteran Affairs, Network Contracting Office 15 (NCO 15) is seeking sources that can provide X-Ray Shielding in accordance with (IAW) the below requirement and North American Industry

Classification System (NAICS) code 339113 with a size standard of 800 employees.

STATEMENT OF WORK

Scope of Work

The scope of this project includes the procurement and installation of a stationary radiation protection system and a personal mobile shield at the Truman Veterans Affairs Medical Center (VAMC), located at

800 Hospital Drive, Columbia, MO. These systems will supplement or replace existing wearable radiation protection (for example, lead aprons) to enhance radiation protection for staff in procedure rooms such as catheterization labs, electrophysiology labs, interventional radiology suites, or similar environments.[1]

The contractor will provide all equipment, materials, labor, supervision, and services necessary to deliver, install, configure, test, and support the radiation protection systems in accordance with this

Statement of Work and all applicable codes, standards, and regulations.

Requirements

Over-Table Radiation Protection System

Provide radiation protection system suitable for use in an interventional procedure environment, including structural supports, shields, panels, and all associated hardware necessary for a fully functional installation.

• Center panel should rotate 360 degrees around the arm and provide 1.00mm of lead-equivalent protection.

• Center and side panel curtains should be pliable in nature for flexibility and radiation protection capable of conforming to the patient’s body.

• Must be capable of moving vertically to adapt to table for physician height.

Bilateral Table Shield Radiation Protection System

Provide radiation protection system suitable for use in an interventional procedure environment, including structural supports, shields, panels, and all associated hardware necessary for a fully functional installation.

• Bilateral table radiation protection shields must be compatible with Philips Azurion FlexArm system.

• Must be lead free and provide lower body protection for users.

• Curtain bar must be adaptable to both sides of the table.

• Panels must overlap to ensure maximum protection and reduction of radiation exposure.

• Must include abdominal shields for maximum radiation protection.

Personal Mobile Shield

Provide one or more personal mobile radiation shields designed for individual staff use, with integrated shielding and mobility features that allow movement between procedure rooms while maintaining radiation protection.

• Must be made from lead free materials

• Shield must be height adjustable for patient access.

• Must allow ease of visibility to view patient.

• Requires 0.5mm full-body lead equivalent protection.

• Requires lockable wheels.

• Equipped with ergonomic handle allowing for one handed maneuvering while keeping the user safely behind shield.

• Minimum 72 inches in height.

Delivery and Installation

Deliver and install the stationary radiation protection system and the personal mobile shield(s) at the designated locations within the VAMC, coordinating with facility engineering and clinical leadership to minimize disruption to clinical operations.

Configuration and Testing

Configure both systems according to manufacturer specifications and applicable radiation safety standards and perform all necessary functional and safety testing to verify proper operation and effective shielding performance. Testing shall include verification of mechanical stability, range of motion, system controls, and basic radiation attenuation performance in coordination with the facility’s radiation safety office or medical physicist.

Integration and Workflow Optimization

Assist the facility in positioning and configuring the systems to support clinical workflow, including adjustment of shields, arms, or supports to maintain access to the patient and imaging equipment while maximizing staff protection.

Training

Provide comprehensive on‑site training for medical, technical, and engineering staff on operation, positioning, adjustment, cleaning, and basic maintenance of both the stationary system and the personal mobile shield. Training shall include safety considerations, recommended best practices to maximize radiation protection, and procedures for reporting malfunctions.

Documentation

Provide all required technical manuals, operator guides, service manuals, warranty documentation, and maintenance recommendations in both electronic and hard‑copy formats as available.

Post-Installation Support

Provide initial post‑installation technical support and troubleshooting for a specified period after installation completion, including response to performance issues, adjustment needs, and user questions. The contractor shall specify response times and escalation procedures for service requests during this period.

(End of Statement of Work)