36C25526Q0390_Sources Sought Notice.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Low Temperature Sterilizer l Leavenworth VAMC

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048

SOLICITATION NUMBER* 36C25526Q0390

RESPONSE DATE/TIME/ZONE 05-12-2026 11:00 AM CENTRAL TIME,

CHICAGO, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6530

NAICS CODE* 339113

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Cory Rosene cory.rosene@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

Dwight D Eisenhower VA Medical Cetner

Leavenworth KS

POSTAL CODE 66048

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

STERIS V-PRO Max2 Low Temperature Sterilizer

THIS IS A REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposals abstracts, or quotations. The purpose of this RFI/Sources Sought Notice is for market research purposes only, to obtain information in regards availability of specified products, services, or a combination of both products and services, and to identify potential sources capable of providing products or performing services in accordance with the below requirement. Responses to this notice will be used by the Government to make appropriate acquisition decisions.

DISCLAIMER: This RFI/Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI/Sources Sought Notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

If a solicitation is issued it shall be announced at a later date and all interested parties must respond to that solicitation announcement separately from the response to this RFI/Sources sought notice.

Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

Submission of price, delivery, other market information, or capabilities for planning purposes are authorized. However, responses to these notices are not offers and cannot be accepted by the Government to form a binding contract IAW FAR 15.201(e).

RESPONSES TO THIS NOTICE:

Responses to this notice must be submitted to Cory Rosene via email at cory.rosene@va.gov.

Telephone responses shall not be accepted.

Responses must be received no later than May 27, 2026, at 11:00 AM Central Time.

BASED ON THE BELOW REQUIREMENT PLEASE PROVIDE RESPONSES TO THE FOLLOWING:

A. RESPONSES FOR ALL REQUIREMENT TYPES:

1. Company Name:

2. Company Address:

3. SAMS UEI:

4. Company POC:

5. Phone Number:

6. EMAIL:

mailto:cory.rosene@va.gov

7. Is your company considered a small business IAW the NAICS identified in this RFI/Sources Sought Notice? If so, please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

NAICS: 339113 NAICS SIZE STANDARD: 800 Employees

8. If your company is considered a large business, does your company have any authorized small business distributors/suppliers, service providers, and/or does your company sub-contract to small business concerns?

a. If so, please provide the company name, company POC, and small business status (if available):

9. Does your company have the required staffing, equipment, licenses, certification, and/or authorization letters to provide the products and/or services for this sources sought?

10. Is your company an authorized distributor/supplier and/or service provider (or equivalent) of the products and/or services identified in this sources sought? NOTE: Please provide authorization letters and/or agreements from manufacturer.

11. Does your company currently hold a Federal Supply Schedule (FSS) contract with GSA, the VA National Acquisition Center (NAC), or NASA SEWP; or does your company hold a contract with the VA Strategic Acquisition Center (SAC) or have any other federal contract that can be utilized to procure the products and/or services identified in this sources sought?

a. If so, please provide the name of the agency, contract number, contract start date, and contract end date.

b. Are the products or services identified in this sources sought available on the contract/agreement schedule? Please explain if all or part of the deliverables of this sources sought are available by the contract/agreement schedule.

12. Please submit a capabilities statement that provides clear, compelling, and convincing evidence that your company can meet the requirements outlined in this sources sought.

13. COMMENTS: Please provide recommendations that may be pertinent to the improvement of the Statement of Requirements and potential solicitation.

B. RESPONSES FOR PRODUCTS (I.E. SUPPLIES AND EQUIPMENT)

1. Is your company the manufacturer of the product(s) identified in this sources sought?

IF NOT:

a. Is the manufacturer of the products identified in this sources sought considered to be a small business concern IAW the NAICS Size standard for this sources sought.

b. Is your company primarily engaged in retail or wholesale trade for the products identified in this sources sought?

c. Is your company an authorized distributor/supplier (or equivalent) of the products identified in this sources sought? NOTE: Please provide authorization letters and/or agreements from manufacturer.

d. Non-Manufacturer rule compliance: If Applicable, please confirm that your company complies with the Non-Manufacturer rule in that:

1. The products your company provides are manufactured by a small business.

2. The total number of employees at your company does not exceed 500.

3. Your company is primarily engaged in the retail or wholesale of the products identified in this sources sought.

4. Your company takes ownership/possession of the products in a manner consistent with industry standards.

2. Does your company offer comparable products other than the brand identified in this sources sought?

IF SO:

a. Do the products your company provides meet or exceed the salient characteristics of the brand identified in this sources sought in terms of functions to be performed; performance requirements; and/or essential physical characteristics?

b. Please provide a factual comparison of your company’s alternate products and explain how those products can provide equal or better value to the Government when compared to the brand identified in this sources sought.

3. Are the products your company provides in response to this sources sought considered Commercial Off the Shelf (COTS) items IAW FAR 2.101 “Commercial Items”?

4. What is the delivery/lead time of the products your company provides?

5. Are there scaled delivery/lead times with greater quantities? Please elaborate.

6. What is the current life cycle of the products your company provides?

7. Are there any maintenance requirements/recommendations associated with the products your company provides in response to the sources sought? If so, please provide the recommended/required maintenance frequencies and estimated cost.

8. Does your company alter, modify, or change the products identified in this sources sought? If so, please identify how the products are altered, modified, or changed.

9. Are the products your company provides in response to this sources sought manufactured in the United States of America (USA) IAW FAR Part 25, FAR Clause 52.225.1, and FAR Provision 52.225-2?

If Not:

a. Please provide the name of the country where the products are manufactured.

b. Is the country where the product(s) are manufactured subject to any trade agreements with the United States of America IAW FAR Part 25?

SOURCES SOUGHT DISCRIPTION:

The Department of Veteran Affairs, Network Contracting Office 15 (NCO 15) is seeking sources that can provide equipment Brand Name or Equal to the VPRO Max2 Low Temperature Sterilizer in accordance with (IAW) the below requirement and North American Industry Classification System (NAICS) code 339113 with a size standard of 800 employees.

1. STATEMENT OF WORK

The contractor shall furnish all requisite services, labor, travel, transportation, materials, shipping, parts, connections, and equipment for the provision and on-site installation of one vaporized hydrogen peroxide Low Temperature Sterilizers. These units are to be located at 4104 4th St Trafficway, Leavenworth, KS 66048. These low temperature sterilizers are essential to support Sterile Processing Service (SPS) for reprocessing reuseable medical devices (RMD) used in invasive procedures. Furthermore, these units are critical for supporting medical procedures and surgeries and surgeries conducted within the Operating Room, as well as in various ancillary clinics throughout the EKVA.

The contractor shall deliver and install the sterilizer prior to the utilization of the equipment.

Additionally, the contractor bears the responsibility for the removal and disposal of all debris and packaging material resulting from the installation of the VPRO MaX2 Low Temp Sterilizers.

2. SPECIFICATIONS

• One low temperature sterilizers shall have a minimum individual dimensions of Cabinet (DD): 33 x 40-15/16 x 72” (838 x 1040 x 1829 mm) with Recessed/Cabinet (SD): 33 x 38- 5/16 x 72” (838 x 973 x 1829 mm).

o Mounting single door, cabinet o System installation requires no plumbing, ventilation or air o supply – only a dedicated electrical connection is needed. A power cord is supplied for this connection o The facility space in which the vehicle can occupy is approx. 35’ x 110’.

• Vaporized hydrogen peroxide sterilization processes are particularly suited for sterilizing heat- sensitive materials because temperatures within the load currently do not exceed 55ºC (131ºF) and sterilization occurs in a low-moisture environment. Heat tolerant devices and materials can also be indicated for vaporized hydrogen peroxide sterilization processes.

FDA-cleared vaporized hydrogen peroxide sterilizers, either with or without plasma, are currently available in the United States.

• Per ANSI/AAMI ST58:2013 or subsequent, the sterilizer shall be installed and operated in an area with a ventilation system capable of at least 10 air exchanges per hour.

• VPRO MaX2 must support utility requirements:

o Current 16 AMP o Minimum Circuit Breaker 20 AMPS o Use NEMA L15-20R Plug o Provide grouped or ganged circuit protection and disconnect for phase 3 power as required by NEC and local codes.

o Individual power shutoffs near each machine for servicing.

• Shall integrate with the CensiTrac Instrument Tracking System.

(End of Statement of Work)