36C25526Q0342.docx
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- Philips MRI and Chiller Maintenance
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About this file
This is a Special Notice documenting the Department of Veterans Affairs' intent to award a sole source contract for Philips MRI and Chiller system maintenance, repair, and software upgrade services. The VA Network Contracting Office 15 intends to award exclusively to Philips North America, LLC (22100 Bothell Everett Hwy, Bothell, WA 98021) under the authority of 41 U.S.C. 253(c)(1), citing that the proprietary Philips MRI and Chiller system can only be serviced by the original equipment manufacturer. The place of performance is the Harry S. Truman Memorial Veterans Hospital in Columbia, Missouri. The contract falls under NAICS code 811210 (Electronic and Precision Equipment Repair and Maintenance) with a $34 million size standard and PSC code J065.
Interested parties may challenge this sole source determination by submitting a capabilities statement and OEM letter demonstrating authorization as a service provider no later than April 27, 2026 at 11:00 AM Central Time via email to veronica.flores@va.gov, with the subject line referencing "Special Notice - 36C25526Q0342." The capabilities statement must provide clear evidence of the party's capability to provide the required services. The Government retains sole discretion to determine whether to compete the contract based on responses received. If no viable responses are received by April 27, 2026, the VA will negotiate solely with Philips Healthcare. This notice is not a request for competitive quotations, and no formal solicitation will be issued for competitive bids. Verbal responses and phone calls are not acceptable. The contracting officer is Betty Flores (veronica.flores@va.gov) at the Network Contracting Office 15 in Leavenworth, Kansas.
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| File | Type | Posted |
|---|---|---|
| LSJ_36C255-26-AP-1106_MRI MAINTENANCE CO_RC_Redacted.pdf |
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Text version
Special Notice Special Notice
| SUBJECT* |
| CO | PHILIPS MRI & CHILLER MAINTENANCE |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 66048 |
| SOLICITATION NUMBER* |
| 36C25526Q0342 |
| RESPONSE DATE/TIME/ZONE |
| 04-30-2026 11:00 am CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 10 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J065 |
| NAICS CODE* |
| 811210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway
Leavenworth KS 66048
POINT OF CONTACT*
Contracting Officer Betty Flores veronica.flores@va.gov
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
INTENT TO SOLE SOURCE
The Department of Veterans Affairs, Network Contracting Office 15 intends to award a sole source contract under the authority of 41 U.S.C 253(c) (1) – FAR 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements, to Philips North America, LLC at 22100 Bothell Everett Hwy, Bothell, WA 98021.
Philips North America, LLC will provide service maintenance, repair, and software upgrade to existing Philips MRI and Chiller system. The Philips MRI and Chiller system is proprietary and may only be serviced by Philips North America, LLC.
The place of performance is for the Department of Veterans Affairs – Harry S. Truman Memorial Veterans Hospital, 800 Hospital Dr., Columbia, MO 65201-5275.
The NAICS code is 811210 - Electronic and Precision Equipment Repair and Maintenance, with a size standard of $34 Million, and PSC J065.
This notice of intent is not a request for quotations; interested parties may express their interest by providing a capabilities statement and OEM letter stating they are an authorized service provider. No Later Than 04/27/2026 at 11:00 am Central Time. The capabilities statement must provide clear and unambiguous evidence to substantiate the capability of the party to provide the required services. A determination not to compete this proposed contract upon responses to this notice is solely within the discretion of the Government. Verbal responses are not acceptable and will not be considered.
Response shall be submitted via email referencing the “Special Notice - 36C25526Q0342” in the subject line to veronica.flores@va.gov. If after 04/27/2026, no viable responses have been received in response to this announcement, the Department of Veterans Affairs shall negotiate solely with Philips Healthcare This notice of intent to award a sole source contract is not a request for competitive quotes. There will be no solicitation available for competitive quotes. Phone calls will not be accepted.
Point of Contact:
Betty Flores veronica.flores@va.gov Network Contracting Office 15 3450 South. 4th Street Leavenworth, KS 66048
| *= Required Field |
| Special Notice |
Special Notice
File details come from the government source that posted it. Updated .