36C25526Q0234.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Respiratory Ventilators | Columbia VA Medical Center

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048

SOLICITATION NUMBER* 36C25526Q0234

RESPONSE DATE/TIME/ZONE 03-05-2026 11:00 AM CENTRAL TIME,

CHICAGO, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 334510

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contract Specialist

Cory Rosene cory.rosene@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

Harry S Truman Memorial Veteran's Hospital

800 Hospital Drive

Columbia MO

POSTAL CODE 65201

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this

RFI.

The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e).

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is a RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 334510. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

The information identified below is intended to be descriptive, not restrictive, and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications, or brand name equal.

If you are interested and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.).

Is your company considered small under the NAICS code identified under this RFI?

Are you the manufacturer, distributor, or an equivalent solution to the items being referenced?

What is the Country of Manufacture for the items being referenced?

Does your company have an FSS contract with GSA, VA NAC, NASA SEWP, or any other federal contract, that can be utilized to procure the requirement listed above? If so, please provide the contract number.

Please submit your capabilities that show clear, compelling, and convincing evidence that you can meet the requirement described in the attached SOW.

Please provide your SAM UEI number.

Responses to this notice shall be submitted via email to Cory Rosene at cory.rosene@va.gov. Telephone responses shall not be accepted. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation

The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following;

Statement of Work

Scope of Work

The Harry S Truman Memorial Veteran’s Hospital intends to procure 14 ventilators in addition to installation and testing, disposal of end-of-life equipment, and on-site training for medical and technical staff.

Background

The Harry S Truman Memorial Veteran’s Hospital currently operates several models of ventilators which are approaching or have reached the end of their operational lifespan. To maintain patient care standards and operational efficiency, it is necessary to replace these outdated models.

Requirements

Line Item Description QTY

0001 Respiratory Ventilators 14

0002 Installation and Testing 14

0003 Disposal of End-of-Life Equipment 1

0004 On-Site training for Medical and Technical Staff 1

Ventilator Salient Characteristics

• Physical Specifications o The ventilator system (ventilation unit and display) shall weigh approximately 23 kg (50 lbs.) and the fully assembled system on trolley shall not exceed a maximum total weight of approximately 133 kg (293 lbs.).

o The ventilator shall be supplied with a mobile trolley suitable for intensive care environments and designed to support the ventilator, display, power supply, and gas modules within the specified weight limits.

mailto:cory.rosene@va.gov o The ventilator shall incorporate an internal battery providing a minimum of 30 minutes of operation and shall support external power supply/battery modules capable of providing at least 120 minutes of operation, with automatic switchover between power sources and battery test capability.

o The user interface shall include a color graphical touchscreen display with a diagonal size of at least 18 inches, minimum resolution of 1366×768 or equivalent, suitable for viewing multiple waveforms and parameters at the bedside.

o The ventilator shall include a minimum of three serial communication ports (e.g., RS 232), at least four USB ports for data collection, and at least one

Ethernet/LAN port for network connectivity.

o The ventilator shall support a standardized digital communication protocol (e.g., MEDIBUS type or equivalent) for interfacing with external systems such as patient monitoring or hospital information systems.

o The ventilator shall operate from standard hospital AC mains power from 100–

240V, 50/60 Hz, with maximum power consumption not exceeding approximately

300 W.

• Functions/Performance Requirements o The ventilator shall support invasive ventilation (endotracheal tube/tracheostomy), non invasive ventilation (NIV), and supplemental oxygen therapy for adult and pediatric patients on a single platform.

o The ventilator shall provide volume controlled, pressure controlled, and spontaneous/support ventilation modes, to include continuous mandatory ventilation, synchronized intermittent mandatory ventilation, assist/control, and

CPAP/pressure support modes or clinically equivalent modes (e.g., APRV type, BIPAP type, MMV type modes).

o The ventilator shall provide advanced support functions such as volume guarantee/AutoFlow type control, proportional or variable pressure support, and optional automated weaning protocol in spontaneous modes or clinically equivalent functionality.

o The ventilator shall provide the following minimum performance ranges or better:

▪ Respiratory rate: at least 0.5 to 98 breaths/min for adults and up to at least 150 breaths/min for pediatric patients.

▪ Tidal volume: at least 0.1 to 3.0 L for adults and at least 0.02 to 0.3 L for pediatric patients.

▪ Inspiratory flow: at least 120 L/min in adults and at least 30 L/min in pediatric patients (180 L/min peak or better for adults preferred).

▪ Inspiratory pressure and pressure support: adjustable up to at least 95–

100 mbar (cmH₂O equivalent).

▪ PEEP: adjustable from at least 0 to 50 mbar (cmH₂O equivalent).

▪ FiO₂: continuously adjustable from 21% to 100%.

o The ventilator shall continuously measure and display airway pressures including, at a minimum, PIP, PEEP, mean airway pressure, plateau pressure, and minimum airway pressure over a range of at least −60 to 120 mbar.

o The ventilator shall measure and display inspiratory and expiratory minute volume, tidal volumes (mandatory and spontaneous), and respiratory rates (total, mandatory, spontaneous) for adult and pediatric ranges up to at least 99 L/min and 300 breaths/min.

o The ventilator shall measure and display inspiratory oxygen concentration (FiO₂) over a range of at least 18–100%.

o The ventilator shall support optional or integrated CO₂ monitoring with end tidal

CO₂ (etCO₂) measurement over a range of at least 0–120 mmHg for adult and pediatric patients.

o The ventilator shall calculate and display dynamic compliance, airway resistance, leakage minute volume, rapid shallow breathing index (RSBI), negative inspiratory force (NIF), and occlusion pressure P0.1, or clinically equivalent respiratory mechanics parameters.

o The ventilator shall provide user configurable high and low alarms for expiratory minute volume, tidal volume, FiO₂, and etCO₂, and at least high alarms for airway pressure and respiratory rate.

o The ventilator shall provide an apnea alarm with adjustable delay (e.g., 5–60 seconds) and a disconnection alarm with adjustable delay (e.g., 0–60 seconds).

o The ventilator shall automatically detect patient circuit disconnection and reconnection and shall provide a guided suction maneuver including pre oxygenation, active suction phase, and post suction oxygenation or equivalent safety procedure.

o The inspiratory valve design shall permit spontaneous breathing with ambient air in the event of medical compressed air supply failure or insufficient supply gas flow.

o The ventilator shall provide automatic tube compensation (ATC) or equivalent, configurable for adult and pediatric endotracheal and tracheostomy tubes for internal diameters from at least 2 mm to 12 mm, with adjustable degree of compensation from 0–100%.

o The ventilator shall provide continuous oxygen therapy flow with ranges of at least 2–80 L/min for adults and 2–30 L/min for pediatric patients, with pressure limit capability of at least 55 mbar.

o The ventilator shall support medication nebulization with selectable treatment durations (e.g., 5, 10, 15, 30 minutes and continuous) or equivalent functionality.

o The ventilator shall display real time waveforms for airway pressure, flow, and volume and, if equipped, CO₂, over ranges at least equivalent to −30 to 100 mbar, −180 to 180 L/min, and up to 3,000 mL tidal volume.

o The ventilator shall operate from hospital medical gas supplies for oxygen and air at pressures from at least 2.7 to 6.0 bar (270–600 kPa, 39–87 psi) or equivalent range.

(End of Statement of Work)