S02 36C25526Q0155 0001_JB.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

0001 01-30-2026

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders

36C25526Q0155

01-23-2026

X

X X

X 1(ONE)

The purpose of this amendment is to update standard warranty information in CLIN 0001 of the statement of work and respond to questions received from a vendor.

Jessica D. Barton Contracting Officer

STATEMENT OF WORK (SOW)

REPLACEMENT DENTAL CHAIRS

1. INTRODUCTION

The Wichita VA Medical Center requires new and unused dental chairs, delivery units, assistant’s package, dental lights, clinician stools and accompanying equipment to perform general dentistry and oral surgery procedures within the dental department.

2. TECHNICAL REQUIREMENT -

• Dental chair capacity must be at least 500 pounds.

• Dental chairs must be adjustable to accommodate high percentage of disabled and mobility-impaired patients.

• Delivery units will be chair mounted with six handpiece holders that include one syringe, two Kavo electric motor tubing, two air driven tubing and one Cavitron ultrasonic tubing.

• Delivery unit needs to be compatible with current Kavo motors and hand pieces and

Dentslply scaler tips without any modifications or additional equipment needed.

• The dental light needs to be LED, stadium style, has a cure safe mode, and is touchless.

• Assistant packages need to be chair mounted.

3. SCOPE OF WORK

Contractor will provide eight dental chairs, eight delivery units, eight assistant packages, eight dental lights, six doctor stools and six assistant stools. All equipment will be delivered to the Wichita VAMC and will include installation and cleanup. On-site training will be provided by the contractor after installation is completed and will be scheduled through the dental department. The contractor will provide the standard warranty for equipment.

4. DELIVERABLES

CLIN 0001: Dental Chairs

QTY: 8 EA

Required:

o Dental chairs support a patient weight capacity of no less than 500 pounds (227 kg).

o Minimum 50-degree swivel with brake.

o Adjustable height range:

o Minimum: At least 12 inches from the ground (exceeding this requirement would be <12in from the ground) o Maximum: 30 inches from the ground (exceeding this requirement would be >30in from the ground) o Dual articulating headrest with lever or electric release.

o Must have armrests and armrests must support patients during entry and exit to accommodate impaired mobility.

o Power supply to support peripheral equipment o Controls— o Doctors’ touchscreen All controls (to include air and water adjustments, forward and reverse drive, presetting, and endo/surgical settings) integrated into one interface Touchscreen compatible with cover to ensure VA infection control guidelines are upheld and to prevent clinicians from re-gloving o Assistants control pad

• Standard Warranty: Minimum 5 years on components, 2 years on upholstery o Response time for service calls within 8 hours, shipment of replacement parts within 48 hours

CLIN 0002: Dental Delivery Systems

QTY: 8 EA

Required:

• A system with 6 positions to include 2 air driven with 5 holes, 2 Kavo electric, 1 Dentsply scaler, 1 air/water syringe

• Centrally located ambidextrous delivery system handle and touchscreen allows switching between left- and right-handed operators.

• Balanced flex arm with air brake and positive positioning.

• Minimum 6-inch glass touchscreen control.

• Touchscreen must support a minimum of 15 user profiles.

• Water indicator lights correspond with the handpiece in use.

• No less than 2-liter water bottle.

• Radius mounted for left/right use.

CLIN 0003: Assistant packages

Required:

• 4 position holders: 1 air/water syringe, 1 saliva ejector, 2 HVE

• Chair control pad, Chair mounted, rear.

CLIN 0004: Dental Lights

Required:

• LED, low heat led

• Cure-safe mode

• Touchless sensor and auto on-off and touchpad control

• Light head must rotate around 3 axes with a minimum of 180º rotation for each axis

• 3 light intensity settings: low setting minimum of 15,000 lux

• Lifespan expectancy of no less than 30,000 hours

• Chair mounted.

CLIN 0005: Doctor's Stools

QTY: 6 EA

Required:

• 5-wheel design

• Adjustable height

• Tilt seat

• Backrest height control

• Upholstery matches dental chairs

• Smooth, quiet caster wheels.

CLIN 0006: Assistant Stools

QTY: 6 EA

Required:

• (5)-wheel design

• Adjustable height

• Height-adjustable foot ring

• Upholstery matches dental chairs

• Smooth, quiet caster wheels

CLIN 0007: Blanket Wrap Service

QTY: 1 EA

CLIN 0008: Delivery, Installation, On-site Clean up, and On-site training for dental department personnel

QTY: 1 JB

5. DELIVERY– all equipment shall be delivered and installed NLT 30 Days ARO at the following location:

Robert J. Dole Medical Facility 5500 East Kellogg Ave Wichita Kansas, 67218

6. SPECIAL WORK REQUIREMENTS - Hours: The regular work hours for this facility are Monday through Friday, from 8:00 am to 4:30 pm (CST), excluding Federal Holidays.

Vendor Questions

1. For the dental chair weight capacity requirement of 'at least 500 pounds,' does exceeding this specification (e.g., 600 lbs.) provide any evaluation advantage, or is meeting the minimum sufficient for full technical credit? Yes, significantly higher weight capacities than the minimum requirement will be evaluated as exceeding the standard.

2. The minimum warranty is 5 years on components and 2 years on upholstery. Will proposals offering extended warranties (e.g., 7-year components, 3-year upholstery) receive preferential evaluation consideration under the technical criteria? Yes, an extended warranty will be evaluated as exceeding the standard. However, the additional cost of the extended warranty will be weighed against the overall price to determine if it offers the government the best value.

3. What response time expectations does the VA have for warranty service calls? Should we include guaranteed response times in our technical proposal?

• Vendor shall provide respond to service calls within 8 hours.

• Vendor shall ship replacement parts within 48 hours of identifying necessity by Dole VA

Healthcare Technology Management staff.

• Yes, please provide guaranteed response time

• Statement of work has been revised to include above information

4. Is there a current or recent incumbent contractor for dental equipment at Wichita VAMC? If so, does the government have any performance concerns we should be aware of? No

5. Will the government provide detailed operator floor plans, electrical specifications, and plumbing connection locations prior to award, or should we plan to conduct a site visit before finalizing the installation plan? This is not applicable to this requirement.

6. Are there any specific VA facility access requirements, background check processes, or security clearances our installation technicians must obtain prior to beginning work? No

7. How much advance notice will the government provide for scheduling installation after contract award and delivery? Please see page 6 – delivery information.

8. Does the 30-day timeline include both delivery and complete installation with training, or are these separate timelines? Please see page 6 – delivery information.

9. What is the typical payment timeline from invoice submission to payment for VA contracts of this type? Payment terms are outlined on page 3 of the solicitation.

10. For past performance evaluation, is there a preference for VA medical center experience over other federal healthcare facilities, or are they weighted equally? No, they are weighted equally.

11. How many past performance references should we provide for optimal evaluation? Is there a maximum number that will be considered? Preferably 3, but please provide as applicable.

12. Can you share how many responses or offers the government typically receives for dental equipment solicitations of this type and value? No

13. Is there an incumbent contractor currently servicing Wichita VAMC dental equipment? No