36C25526Q0075.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contracting Officer Laura Ferguson Laura.Ferguson@va.gov

ADDITIONAL INFORMATION

DESCRIPTION

The Department of Veterans Affairs, VISN 15 Contracting Office intends to award a sole source contract under the authority of 41 U.S.C 1901 – FAR Part 13.106-1 (b) (2); Soliciting from a Single Source because they are unique services available from only one source – AMST, 611 Commerce Center Drive, University Park, IL 60484. AMST will conduct comprehensive maintenance services for its AMST MRI Systems Trailer.

The place of performance is for the Department of Veterans Affairs VA Cape Girardeau Health Care Center located at 711 Mt. Auburn Road., Cape Girardeau, MO 63703 CAPE GIRARDDEAU COUNTY

The NAICS code for these items is 621512 (Diagnostic Imaging Centers). This action will result in a Firm-Fixed Price contract with one (1) twelve-month (12) base year and two (2) twelve-month (12) option years.

This notice of intent is not a request for quotations; interested parties may express their interest by providing a capabilities statement NLT November 25, 2025, at 16:30 PM CST. The capabilities statement must provide clear and unambiguous evidence to substantiate the capability of the party to provide the required services. A determination not to compete this proposed contract upon responses to this notice is solely within the discretion of the Government. Verbal responses are not acceptable and will not be considered.

POTENTIAL SOURCES SHALL PROVIDE THE FOLLOWING INFORMATION IN THE RESPONSE:

1) Company name, address, phone number, primary contact(s), e-mail address, NAICS code(s), business size (i.e. small/large), and UEI Number.

2) Statement of Capability that demonstrates ability of providing the item in accordance with the attached Statement of Work (SOW) and past performance in providing this type of service.

Include examples of prior completed Government contracts, references, and other related information.

This notice is to assist the NCO 15 in determining SOURCES ONLY. This announcement is not a request for proposals or quotations. The Government is not committed to award a contract pursuant to this announcement. The Government will not pay for any costs incurred in the preparation or submission of information in response to this announcement.

When responding to this announcement, respondents should refer to Announcement 36C25526Q0075 Notice of Intent. If after November 25, 2025, if no viable responses have been received in response to this announcement, Department of Veterans Affairs shall negotiate solely with Garratt-Callhan.

This notice of intent to award a sole source contract is not a request for competitive quotes.

There will be no solicitation available for competitive quotes. Phone calls will not be accepted.

The point of contact for this action is Contracting Officer, Laura Ferguson who can be reached at: Laura.Ferguson@va.gov .The VISN 15 Contracting Office address is: VA Heartland Network 15, Network Business Office, Contracting Office, 3450 South. 4th Street, Leavenworth, KS 66048.

Statement of Work (SOW) for MRI Mobile Trailer Maintenance Contract John J. Pershing VA Medical Center, Poplar Bluff, MO

1. Background: The Cape Girardeau VA Health Care Center (HCC) requires a maintenance contract for its AMST MRI Systems Trailer, sized at 13’-6” H x 8’-6” W x 48’-0” L USA Unit. The objective is to ensure the MRI trailer, which houses the MRI unit, operates in optimal condition to prevent any damage to the MRI unit.

2. Scope of Work: The contractor shall provide comprehensive maintenance services for the MRI Mobile Trailer, including, but not limited to, the following tasks and deliverables:

3. Maintenance Services Required:

A. Operational Maintenance (OM) Visits:

· Conduct four (4) quarterly operational maintenance visits per year.

· Each visit should cover a complete inspection and servicing of all trailer components ensuring the MRI trailer operates efficiently.

B. Repair and Replacement:

· Prompt repair and replacement of any defective components identified during maintenance visits or as needed.

· Ensure that all replaced components meet or exceed the original equipment manufacturer specifications.

C. Cost Inclusions:

· The contract must cover all travel, labor, and parts costs related to maintenance and repairs.

· Ensure no additional costs are incurred by the Cape Girardeau VA HCC beyond the agreed contract price.

D. Emergency Technical Support:

· Provide access to emergency technical support for the MRI trailer.

· Guarantee a maximum six (6) hour response time for resolving technical difficulties that arise.

· Emergency support must be available 24/7.

4. Preventative Maintenance Requirements:

A. Early Detection:

· Implement measures to ensure early detection of repair issues to avoid unexpected breakdowns.

· Utilize advanced diagnostic tools for detecting potential problems before they escalate.

B. Scheduling:

· Automatically schedule appointments for all maintenance visits.

· Coordinate with Cape Girardeau VA HCC personnel to minimize disruptions to MRI operations.

C. Reporting:

· Provide detailed Periodic Maintenance (PM) reports after each service visit. These reports shall include, but are not limited to, inspections and maintenance performed on:

· Chiller

· Trailer structure and components

· Generator

· Electrical systems

· Humidifier

· Miscellaneous items related to trailer operation.

5. Contractor Qualifications:

· Must demonstrate extensive experience in maintaining and servicing MRI trailers or similar medical equipment trailers.

· Provide evidence of expertise in handling AMST MRI Systems.

· Supply a minimum of three (3) references from previous or current clients where similar services have been performed.

6. Compliance:

· Adhere to all applicable local, state, and federal regulations.

· Ensure all maintenance activities comply with VA standards and protocols.

7. Performance Metrics:

· Maintain an uptime of 99% for the MRI trailer operation.

· Achieve a customer satisfaction rating of no less than 90% based on feedback from Cape Girardeau VA HCC staff.

· Ensure all PM reports are submitted within 24 hours post-service visit.

8. Contract Term:

· The initial contract term will be for one (1) year, with an option to renew for 2 additional years based on performance and mutual agreement.

9. Submission:

· Proposals must include a detailed plan for executing the maintenance services, a comprehensive cost breakdown, and a timeline outlining the scheduling of maintenance visits.

Special Notice