36C25526Q0061.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

589-26-1829-0013

36C25526Q0061 12-03-2025

Fischer, Lisa | Lisa.Fischer1@va.gov 913-946-1993 12-12-2025 15:00pm CST

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

X 100

X

811210

$34 Million

Net 30 Days

N/A

X

Department of Veterans Affairs Kansas City VA Medical Center 4801 East Linwood Boulevard

Kansas City MO 64128-2226

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15

36C255

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp

Austin TX

877-353-9791 512-460-5429

Requirement is for Annual Medical Gas/Vacuum Inspection, Certification with Emergency and Unscheduled Repairs for the

Kansas City VA Medical Center located at 4801 East Linwood Boulevard Kansas City, MO 64128-2226.

This solicitation is for a Five (5) Year IDIQ with five twelve (12) month Ordering Periods: 01/01/2026 to 12/31/2030

These services will be performed as detailed within the Performance Work Statement.

This solicitation is being issued as a Total Set-Aside for

SDVOSB concerns. If award can not be made, the solicitation will be cancelled and the requirement resolicited.

IMPORTANT: Please refer to Addendum to FAR 52.212-1

Instructions to Offers Offerors for additional instructions.

Offers are due by 3:00pm CST on 12/12/2025. No late bids will be accepted.

X X

X 1

Ross, Leslie Contracting Officer

36C25526Q0061

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

B.4 PERFORMANCE WORK STATEMENT

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.216-18 ORDERING (AUG 2020)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.5 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025) (DEVIATION)

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF

COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 QUALITY ASSURANCE PLAN

D.2 WAGE DETERMINATIONS INCORPORATED BY REFERENCE:

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

E.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV

2021)

E.3 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE

(JAN 2008)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C255 Ross, Leslie | Leslie.Ross2@va.gov Contracting Specialist 36C255 Fischer, Lisa | Lisa.Fischer1@va.gov

Department of Veterans Affairs Network Contracting Office (NCO) 15

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly, in Arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Financial Services Center, Austin TX https://www.fsc.va.gov/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:Leslie.Ross2@va.gov mailto:Lisa.Fischer1@va.gov https://www.fsc.va.gov/einvoice.asp

B.2 PRICE/COST SCHEDULE

This is a Five-Year IDIQ Contract with Ordering Periods:

The Guaranteed Minimum is $54,520.00 The Contract Ceiling for the Life of the Contract is $300,000.00

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 YR __________________ __________________

Annual Medical Gas, Inspection, Certification and Repairs in accordance with the Performance Work Statement for KCVA Contract Period: Ordering Period 1 POP Begin: 01-01-2026 POP End: 12-31-2026

1.00 YR NSP $0.00

Emergency & Unscheduled Services & Repairs

**Estimated and Not Guaranteed*** Contract Period: Ordering Period 1 POP Begin: 01-01-2026 POP End: 12-31-2026 accordance with the Performance Work Statement for KCVA Contract Period: Ordering Period 2 POP Begin: 01-01-2027 POP End: 12-31-2027

**Estimated and Not Guaranteed*** Contract Period: Ordering Period 1 POP Begin: 01-01-2027 POP End: 12-31-2027 accordance with the Performance Work Statement for KCVA Contract Period: Ordering Period 3 POP Begin: 01-01-2028 POP End: 12-31-2028 Equipment and Supplies

**Estimated and Not Guaranteed*** Contract Period: Ordering Period 3 POP Begin: 01-01-2028 POP End: 12-31-2028 accordance with the Performance Work Statement for KCVA Contract Period: Ordering Period 4 POP Begin: 01-01-2028 POP End: 12-31-2029

**Estimated and Not Guaranteed*** Contract Period: Ordering Period 4 POP Begin: 01-01-2029 POP End: 12-31-2029 accordance with the Performance Work Statement for KCVA Contract Period: Ordering Period 5 POP Begin: 01-01-2030 POP End: 12-31-2030

**Estimated and Not Guaranteed*** Contract Period: Ordering Period 5 POP Begin: 01-01-2030 POP End: 12-31-2030

GRAND TOTAL __________________

B.3 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY DELIVERY DATE

0001-

SHIP TO:

Kansas City VA Medical Center KC Facilities 4801 East Linwood Blvd Kansas City, MO 64128

USA

ALL

See POP

FOB: DESTINATION

B.4 PERFORMANCE WORK STATEMENT

Annual Medical Gas/Vacuum Inspection, Certification and Repairs Kansas City, VA Medical Center

General Information

1. GENERAL: This is a non-personal services contract to provide Annual Medical Gas/Vacuum Inspection, Certification and Repairs for the KC VAMC. This will ensure the recommended repairs actions are based on manufacturer’s recommendation and settings as well as meet National Fire Protection Association (NFPA-99) standards. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items to perform Inspection, testing services and Repairs as defined in this Performance Work Statement (PWS), section 5. The contractor must be certified to work, service, and make proper recommendations to resolve discrepancies with the Medical Gas Distribution System. The Contractor shall perform to the standards in this contract.

1.2 Background: The Medical Gas and Vacuum System in the Medical Center is required to be inspected, at intervals and frequencies, as defined in NFPA 99 Chapter 5 (2024 Edition) and VHA Directive 7515.

The Medical Center has: Medical Air Compressors and Vacuums as source equipment; 6 Operating Rooms each with 2 Hill-Rom Ceiling Columns Model EpiCare P680. The facility also has numerous inventories of Medical Gas Outlets/Inlets, Alarm Panels, Zone Valves and piping systems. See Attachment A.

1.3 Objectives:

Contractor will annually inspect and test: Source Equipment; Medical Gas inlet/outlets; Zone Valves;

Alarm Panels and other items as defined by NFPA 99 (2024) – 5.1.14.7 Contractor will provide a detailed report, in electronic format, identifying all deficiencies with a clear color photo and a narrative of each deficiency. The contractor will also make all necessary repairs to correct the identified deficiencies. At the completion of the inspections, the contractor will provide certification to the Kansas City VAMC.

1.4 Scope: Contractor will supply all tools, materials, equipment and supervision to perform Annual Medical Gas and Vacuum Inspections. Upon completion of the inspections, the contractor will provide the inspection Certification for the entire system.

Comprehensive inspection of the system will include:

• Medical Air Compressor Packages

• Medical Vacuum Pump Packages

• Instrument Air Compressor Systems

• Area Alarm and Master Alarm Systems

• Zone Valve Boxes

• Outlet and Inlet assemblies

• Any signage required by NFPA 99

Services include:

• Provide a detailed inspection, inventory and count for all medical gas systems and sub-components of the pipeline distribution system.

o The inventory will include clear color photos for each:

Source equipment compressor or vacuum.

Master and Area alarm system panels.

Zone Valve boxes Tank manifolds and Oxygen storage system.

o The inspection will include:

Compliance with all Category 1 code requirements for all systems, components and sub-components.

Clear color photos and a detailed narrative for each deficiency observed.

Recommendations to correct deficiencies.

An itemized proposal to correct each deficiency.

An inspection report, in electronic format. The repot shall include”

• Clear color photos of each deficiency observed and the location of the deficiency.

• A detailed narrative of the deficiency that included the NFPA Standard.

• An itemized quote to repair each deficiency. The quote will have the labor and material costs separated.

• Upon completion of the system inspection, a report will be submitted to the contract COR. It will include a photo of each deficiency and the location of the deficiency.

• After the deficiencies are corrected, a follow-up report will be submitted, and it will include side-by-side before and after photos of each deficiency and the deficiency after it was repaired.

• Prior to submitting the report, the contractor will coordinate the format and layout for the report with the contract COR.

• Comprehensive testing and inspection of the system will include:

o Outlets / Inlets testing criteria

Leak detection using a calibrated, ultrasonic leak detector for all accessible and not-in-use Medical Gas and Vacuum Outlets/Inlets.

Operational flow testing for all accessible and not in use Medical Gas and

Vacuum Outlets/Inlets.

A minimum of 10% of Medical Gas Outlets will be randomly sampled for concentration percentage and purity. The contractor shall document readings and locations of samples taken.

• Operational Flow NFPA 99 (2024 Edition) 5.1.12.4.10

• Medical Gas Outlet Concentration NFPA 99 (2024 Edition) 5.1.12.4.11 o Alarm Panels and Zone Valve Boxes testing criteria:

Confirm proper labeling for areas controlled or monitored by zone valve box assemblies and area alarm panels.

Test for LED or Audible failure and accuracy of digital sensors on Alarm Panels against recorded source pressure.\

Test accuracy of pressure and vacuum indicators in zone valve box assemblies.

• Valve Test - NFPA 99 – 5.1.12.4.4

• Zone Valve Labeling - NFPA 99 – 5.1.11.3

• Alarm Panel Labeling and LED Test - NFPA 99 - 5.1.9.1(7) and (4)

• Accuracy of Digital Indicators - NFPA 99 – 5.1.8.1.4

• Pressure and Vacuum Indicators - NFPA 99 – 5.1.8 o Master Alarm Panel Testing criteria:

All required source equipment alarm signals will be tested to ensure that they correctly actuate and are properly labeled for each alarm condition.

• Master Alarm Panel Signals- NFPA 99 – 5.1.9.2.4 o Electrical system for All Medical Gas and Vacuum components.

All components will be tested and verified that their electrical components are wired to the Essential Life Safety Branch of the electrical system. VA Staff will assist with this requirement.

• Power verification - NFPA 99 – 5.1.9.1(9) o Source Equipment Testing Criteria:

All source equipment will be tested for functionality with Category 1 Code requirements.

All positive pressure gas systems will be tested for pipeline purity at furthest outlet against source content.

• Gas and Vacuum Supply Sources - NFPA 99 – 5.1.12.4.14.2

• Verifier Piping Purity Test- NFPA 99 – 5.1.12.4.8 o Boom and Manufactured Assemblies, including OR Boom Pendants:

Tested annually for leaks. VA staff will assist with this task. This test requires detaching all secondary equipment from each OR area and performing a 10-minute standing pressure test on each system. If any leaks are found, further investigation will need to be carried out to locate the source of the leak. Minor leaks will be documented on the inspection report. Any significant leak(s) will be brought to the attention of the Mechanical Shop Supervisor as soon as possible.

• Manufactured Assemblies Employing Flexible Connections- NFPA 99 5.1.6 o Maintenance and Repairs:

All maintenance and repair services will be confirmed and approved by the

Contracting Officer Representative (COR). When service is completed, the certified technician must indicate on the service ticket the equipment serviced, specific action taken, and all parts replaced. The equipment serviced must be identified clearly by name, serial number, and location.

VHA Directive 7515 requires that 10% of outlets be tested for purity. To satisfy this requirement for the Kansas City, VAMC, a full pipeline purity testing for each medical gas system will be tested to confirm that the entire distribution pipeline system meets the requirements for pipeline purity. The contractor will include the testing results in the report upon completion of the annual inspection and testing service.

VHA Directive 7515 requires cross connection verification of 10 percent of the existing outlets annually.

Testing cannot be repeated in an outlet until all outlets in the hospital have been tested once.

Contractors will anticipate that there will be 4 separate instances, in which there were minor modifications done to the system that require the contractor to recertify the system. Some examples of a minor modifications are capping off sections of the piping system when outlets have been removed, adding outlets for a new patient room…

The Contractor shall accomplish (Contract Deliverables):

• Inspections:

• Medical Compressors

• Medical Vacuums

• Instrument Air Compressor Systems

• Area Alarms and Master Alarms

• Zone Valve Boxes

• Outlet and Inlet Assemblies

• Required Signage

• Detailed inventory for all system components and sub-components:

• Source Equipment Compressors and Vacuums

• Medical Compressors

• Medical Vacuums

• Instrument Air Compressor Systems

• Area Alarms and Master Alarms

• Zone Valve Boxes

• Outlet and Inlet Assemblies

• Required Signage

• Tank Manifolds and Oxygen Storage System

• Testing:

• Outlets and Inlets

• Area Alarm Panels

• Master Alarm Panels

• Zone Boxes

• Medical Gas components on Electrical Systems

• Source Equipment

• Boom and Manufactured Assemblies

• Detailed inventory listing with clear color photos.

• The format of the report is to be submitted to the COR within 14 calendar days of contract award.

• Detailed inspection report with clear color photos showing all deficiencies observed during the inspection.

• The format of the report is to be submitted to the COR within 14 calendar days of the contract award.

• Medical Gas and Medical Vacuum Certification documentation.

• Maintenance and Repairs of Equipment

• Emergency and Unscheduled Repairs:

• Due to the critical Life Safety aspect of the Medical Centers Compressors, Vacuums.

And Pumps, this contract will have a Contract Line-Item Number (CLIN) designated for unscheduled/emergency repair services. The contractor can only invoice against this CLIN for repairs that were identified, quoted, and approved beforehand, in writing, by the COR.

• Authorization Process for Urgent and Emergency repairs needing immediate attention:

• All unscheduled/Emergency Repairs will be invoiced against that particular CLIN.

• Unscheduled service is when a failing component has been identified while doing scheduled services. In this occurrence, the contractor will contact the COR and explain the problem before any additional repairs are made. The COR will verify the issue and then request a quote from the contractor. The quote must be reviewed and approved by the COR prior to any repair work can be completed. Once the repairs have been completed, these costs will be applied to the CLIN for urgent and unscheduled service.

• All components of the equipment assemblies are included in this PWS. This includes flexible piping section(s) from the equipment to the Medical Centers’ piping system(s), and the electrical supply and control components. Any failing or failed components will either be repaired and/or replaced. Any equipment and/or components deemed beyond economic repair will be replaced with new equipment that is equal to, or superior of, the existing. This includes the repair/replacement of components due to metal fatigue, rust, and/or physical/environmental damage.

• Service Calls:

• All service calls for repairs will be applied (invoiced) to the CLIN for urgent repairs.

• Contractors will provide the costs of their standard and any premium hourly rates, in their proposal.

• Service Representation and Emergency Response Time:

• Contractor shall:

1) Have a 24/7/365 on-call system. There shall be a local telephone number for 24-hour service requests. Calls for service will go to a live representative and will not be automated.

2) Maintain an on-call system of mandatory escalation to management.

3) Respond to calls for emergency service, via telephone, within 1 (one) hour.

4) Have a qualified service technician on site, at the Kansas City VA Medical Center within 2 (two) hours of initial telephone contact by the KCVA.

COR Contract Responsibility

Any task, which cannot be completed as per PWS, will be communicated to the COR. The contractor will get official directions to resolve any conflicting issues, from the COR and/or Contracting Officer only. The contractor assumes the risk of redoing completed work if they take directions from anyone other than the COR or the Contracting Officer.

Material Receiving:

Contractor will provide all materials at the time of service and/or repairs. No materials will be sent directly to the VA, unless an employee of the contractor is on site to receive and handle the materials.

The VA Warehouse staff will not receive sign-for, nor accept responsibility for any contractor materials.

Invoices

All invoices will be sent to the COR for review and concurrence, before they are submitted to Tungsten for payment.

All invoices will have the Contract Line-Item Number (CLIN) for each invoiced item. The CLIN invoiced values will correspond with the CLIN contract values.

1.5 Period of Performance: The period of performance for a contract year will be 365 calendar days.

Ordering Period 1 [2026] Ordering Period 2 [2027] Ordering Period 3 [2028] Ordering Period 4 [2029] Ordering Period 5 [2030]

1.6 General Information

1.6.1 Federal Observed Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day any other day specifically declared by the President of the United States to be a national holiday.

1.6.2 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 7:00 AM to 5:00 PM CST Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.3 Place of Performance: The work to be performed under this contract will be performed at: The Kansas City VA Medical Center located at 4801 East Linwood Boulevard, Kansas City, Missouri 64128- 2226; Jackson County.

1.6.4 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.5 Type of Contract: The Government will award a Firm-Fixed Price contract.

1.6.6 Special Qualifications: All contractor technicians working on KCVA premises completing Annual Inspections and Certification will be Credentialed Medical Gas Verifiers for MGPHO – Medical Gas Professional Healthcare Organization. Additionally, all technicians will have an ASSE 6010 Installer Credential, ASSE 6030 Medical Gas and Vacuum System Verifiers Credential, ASSE 6020 Inspector Credential, ASSE 6035 Bulk Medical Gas Systems Verifier Credential, and a ASSE 6040 Maintenance Credential.

1.6.7 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The CO and Contracting Officer’s Representative (COR) shall meet periodically with the contractor to review the contractor's performance. At these meetings the CO will appraise the Contractor of how the Government views the contractor's performance and the contractor will appraise the Government of problems, if any, being experienced.

Appropriate action should be taken to resolve outstanding issues.

1.6.9 Contracting Officer’s Representative (COR): The COR Management System Tool (eCOR File)- for nomination, tracking, documentation, and management of CORs will be used. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The following personnel are considered key personnel by the Government:

[Contracting Officer, Chief FMS, M&O Supervisor, Contract COR and the Mechanical Shop Supervisor].

The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

1.6.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of factor members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor’s Personnel will always wear a VA issued Flash Badge while working on VA premises Contractor personnel will attend a once-a-year Safety and Infection Control training. The training is offered from 7:00AM to 8:00AM on Tuesday mornings.

Upon completion of the training, the employees will report to the 5th floor in Building 15 to get their photos taken and pick up their badge.

1.6.12 Facility Access: Contractor is required to report to BLDG 6, Mechanical Supervisor. Cell 816-714- 9652.

1.6.13 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. The Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/gratuities, and to non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on U.S Government facilities.

1.6.14 Data Rights N/A:

1.6.15 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI.

The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO, and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.16 Phase In/Phase Out: N/A:

1.6.17 Contractor Employees Who Require Specialized Training outlined in VA form 6500.6 All contractor employees that require specialized training, i.e. Privacy, HIPPA must be registered in FAITAS (Federal Acquisition Institute Training Application System at commencement of services and must successfully complete the required classes and provide the COR and CCO with a copy of the certificates of completion. The contractor shall contact the NCO 15 training officer to become registered in FAITAS.

(The CO will provide that information upon award notification if required).

1.6.2 Emergency Services

1.6.20.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the CO or COR within 30 minutes of the incident.

1.6.20.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

RECORDS AND INFORMATION MANAGEMENT

Records Management

The Contractor will comply with the Department of Veterans Affairs' Veterans Health Administration (VHA) Directive 6300(2), which outlines the policies and procedures for the management of records. This directive ensures that all records, including paper and electronic, are properly maintained, accessed, and disposed of in compliance with federal regulations and VA policies. The Contractor shall adhere to all provisions of VHA Directive 6300(2), including but not limited to:

1. Record Creation and Collection: Ensuring that all records are created and collected in a manner that meets VA’s standards and requirements.

2. Record Maintenance and Accessibility: Maintaining records in a secure environment where they are protected from unauthorized access, alteration, or destruction, and ensuring they are accessible as required by VA policies and federal laws.

3. Record Disposition: Disposing of records in accordance with VA's record retention and disposition schedules, ensuring that all procedures for destroying records are secure and compliant with applicable regulations.

4. Training and Compliance: Ensuring that all personnel involved in the handling of VA records are adequately trained in records management policies and procedures and are aware of the importance of compliance with VHA Directive 6300(2).

CONTRACT ADMINISTRATION DATA

a. All contract administration functions will be retained by the Department of Veterans Affairs. The Contracting Officer will be the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer will be authorized to make commitments or issue changes that affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered unauthorized, and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

ACROYYMS AND DEFINITIONS

CDR: Contract Discrepancy Report. Report issued by the Government to the contractor to document a supply or service found to be unacceptable during contract performance.

CLIN: Contract Line-Item Number. Unit of work (or service) to be performed (or delivered) by the contractor as a pay item.

CO: Contracting Officer. A person with the authority to enter, administer, and/or terminate contracts and make related determinations and findings.

POC: An individual, authorized by the contracting officer to perform specific technical or administrative functions related to the contract.

QA: Quality Assurance. Actions taken by the government to ensure contracted services meet PWS requirements.

QASP: Quality Assurance Surveillance Plan. A written document specifying the method used for surveillance of contractor performance.

PWS: Performance Work Statement.

PERSONNEL

1. Non-Personal Services

a. This is a non-personal services contract. Personnel rendering services under this contract are not subject either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. The Government shall not exercise any supervision or control over the contract service providers performing services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

2. Contractor Compliance with the Immigration and Nationality Act of 1952

b. The Contractor shall comply with any and all legal provisions contained in the Immigration and Nationality Act of 1952, As Amended; its related laws and regulations that are enforced by Homeland Security, Immigration and Customs Enforcement and the U.S Department of Labor as these may relate to non-immigrant foreign nationals working under contract or subcontract for the Contractor while providing services to Department of Veterans Affairs patient referrals.

ATTACHMENT A

MED GAS OUTLET INVENTORY

Building# Floor Location Air O2 VAC EVAC Nit. Nitous

NO2

Type/Brand

1 10th 316 1 1 1 Tri-Tech 1 10th 317 1 1 1 Tri-Tech 1 10th 320 1 1 1 Tri-Tech 1 10th 321 1 1 1 Tri-Tech Building# Floor Location Air O2 VAC EVAC Nit. Nitous

NO2

Type/Brand

1 8th M8-221 1 1 1 Puritan Bennett

1 8th M8-225 1 1 1 Puritan Bennett

1 8th M8-226 1 1 1 Puritan Bennett

1 8th M8-203 2 2 2 Puritan Bennett

1 8th M8-202 2 2 2 Puritan Bennett

1 8th M8-201 2 2 2 Puritan Bennett

1 8th M8-200 2 2 2 Puritan Bennett

1 8th M8-242 2 2 2 Puritan Bennett

1 8th M8-243 2 2 2 Puritan Bennett

1 8th M8-244 2 2 2 Puritan Bennett

1 8th M8-245 2 2 2 Puritan Bennett

1 8th M8-255 2 2 2 Puritan Bennett

1 8th M8-256 1 1 1 Puritan Bennett

1 8th M8-257 2 2 2 Puritan Bennett

1 8th M8-317 2 2 2 Puritan Bennett

1 8th M8-318 2 2 2 Puritan Bennett

1 8th M8-319 2 2 2 Puritan Bennett

1 8th M8-335 2 2 2 Puritan Bennett

1 8th M8-336 2 2 2 Puritan Bennett

1 8th M8-337 2 2 2 Puritan Bennett

1 8th M8-338 2 2 2 Puritan Bennett

1 8th M8-353 1 1 1 Puritan Bennett

1 8th M8-356 2 2 2 Puritan Bennett

1 8th M8-359 2 2 2 Puritan Bennett

1 8th M8-360 2 2 2 Puritan Bennett

1 8th M8-361 2 2 2 Puritan Bennett

1 8th M8-362 2 2 2 Puritan Bennett

Building# Floor Location Air O2 VAC EVAC Nit. Nitous

NO2

Type/Brand

1 7th M7-334 1 1 1 Tri-Tech 1 7th M7-336 1 1 1 Tri-Tech 1 7th M7-354 1 1 1 Beacon

Meds 1 7th M7-358 1 1 1 Beacon

Meds 1 7th M7-361 11 11 11 N/A Building# Floor Location Air O2 VAC EVAC Nit. Nitous

NO2

Type/Brand

1 5th M5-260 1 1 2 Beacon Meds

1 5th M5-258 1 1 2 Beacon Meds

1 5th M5-255 1 1 2 Beacon Meds

1 5th M5-256 1 1 2 Beacon Meds

1 5th M5-245 1 1 2 Beacon Meds

1 5th M5-244 1 1 2 Beacon Meds

1 5th M5-231 1 1 2 Beacon Meds

1 5th M5-228 1 1 2 Beacon Meds

1 5th M5-227 1 1 2 Beacon Meds

1 5th M5-224 1 1 2 Beacon Meds

1 5th M5-223 1 1 2 Beacon Meds

1 5th M5-204 1 1 2 Beacon Meds

1 5th M5-201 1 1 2 Beacon Meds

1 5th M5-360 20 20 20 Beacon Meds

1 5th M5-315 4 4 4 Building# Floor Location Air O2 VAC EVAC Nit. Nitous

NO2

Type/Brand

1 4th M4-315 2 2 2 Beacon Meds

1 4th M4-316 2 2 2 Beacon Meds

1 4th M4-317 2 2 2 Beacon Meds

1 4th M4-318 2 2 2 Beacon Meds

1 4th M4-319 2 2 2 Beacon Meds

1 4th M4-320 2 2 2 Beacon Meds

1 4th M4-335 2 2 2 Beacon Meds

1 4th M4-337 2 2 2 Beacon Meds

1 4th M4-351 2 2 2 Beacon Meds

1 4th M4-352 2 2 2 Beacon Meds

1 4th M4-355 2 2 2 Beacon Meds

1 4th M4-356 2 2 2 Beacon

Building# Floor Location Air O2 VAC EVAC Nit. Nitous

NO2

Type/Brand

1 3rd M3-223 2 2 2 Beacon Meds

1 3rd M3-224 2 2 2 Beacon Meds

1 3rd M3-226 2 2 2 Beacon Meds

1 3rd M3-246 2 2 2 Beacon Meds

1 3rd M3-247 2 2 2 Beacon Meds

1 3rd M3-248 2 2 2 Beacon Meds

1 3rd M3-249 2 2 2 Beacon Meds

1 3rd M3-250 2 2 2 Beacon Meds

1 3rd M3-340 16 16 16 Amico 1 3rd M3-339 1 1 1 Amico 1 3rd M3-336 1 1 1 Amico Building# Floor Location Air O2 VAC EVAC Nit. Nitous

NO2

Type/Brand

1 2nd M2-245 1 1 1 Amico 1 2nd M2-246 1 1 1 Amico 1 2nd M2-244 1 1 1 Amico 1 2nd M2-226 0 1 1 Puritan

Bennett 1 2nd M2-229 0 1 1 Puritan

Bennett 1 2nd M2-231 0 1 1 Puritan

Bennett 1 2nd M2-237 0 1 1 Puritan

Bennett 1 2nd M2-239 0 1 1 Puritan

Bennett 1 2nd M2-265 0 1 1 Beacon

Meds 1 2nd M2-255 0 1 1 Amico 1 2nd M2-410 1 2 2 Puritan

Bennett 1 2nd M2-469 1 1 1 PB and BM 1 2nd M2-470 1 1 1 PB and BM 1 2nd M2-455 1 1 1 Amico

1 2nd M2-565 2 2 2 Puritan Bennett

1 2nd M2-325 1 1 Beacon Meds

Building# Floor Location Air O2 VAC EVAC Nit. Nitous

NO2

Type/Brand

1 1st M1-218 1 1 1 Puritan Bennett

Building# Floor Location Air O2 VAC EVAC Nit. Nitous

NO2

Type/Brand

26 5th V5-630 9 18 27 Hill Rom 26 5th V5-627 1 1 1 Amico 26 5th V5-625 6 12 18 Hill Rom 26 5th V5-622 2 4 2 Amico 26 5th OR-1 4 5 6 2 2 2 Amico and

Hill Rom 26 5th OR-2 4 5 6 2 2 2 Amico 26 5th OR-3 4 5 6 2 2 2 Amico 26 5th OR-4 4 5 6 2 2 2 Amico 26 5th OR-5 4 5 6 2 2 2 Amico 26 5th OR-6 2 3 3 1 1 1 Amico 26 5th OR-7 2 4 4 2 2 Amico Building# Floor Location Air O2 VAC EVAC Nit. Nitous

NO2

Type/Brand

26 3rd (SICU) V3-602-1 4 4 4 Beacon Meds

26 3rd (SICU) V3-603-2 4 4 4 Beacon Meds

26 3rd (SICU) V3-604-3 4 4 4 Beacon Meds

26 3rd (SICU) V3-605-4 4 4 4 Beacon Meds

26 3rd (SICU) V3-606-5 4 4 4 Beacon Meds

26 3rd (SICU) V3-607-6 4 4 4 Beacon Meds

26 3rd (SICU) V3-608-7 4 4 4 Beacon Meds

26 3rd (SICU) V3-609-8 4 4 4 Beacon Meds

26 3rd(MICU) V3-708-1 4 4 4 Puritan Bennett

26 3rd(MICU) V3-709-2 4 4 4 Puritan Bennett

26 3rd(MICU) V3-710-3 4 4 4 Puritan Bennett

26 3rd(MICU) V3-711-4 4 4 4 Puritan Bennett

26 3rd(MICU) V3-712-5 4 4 4 Puritan Bennett

26 3rd(MICU) V3-713-6 4 4 4 Puritan Bennett

26 3rd(MICU) V3-714-7 4 4 4 Puritan Bennett

26 3rd(MICU) V3-715-8 4 4 4 Puritan Bennett

26 3rd(MICU) V3-716-9 4 4 4 Puritan Bennett

26 3rd(MICU) V3-717-10 4 4 4 Puritan Bennett

Building# Floor Location Air O2 VAC EVAC Nit. Nitous

NO2

Type/Brand

26 2nd V2-629 1 1 1 PB and BM 26 2nd V2-666 1 1 1 Beacon

Meds 26 2nd V2-668 1 1 1 Beacon

Meds 26 2nd V2-762 1 1 1 Beacon

Meds 26 2nd V2-764 1 1 1 Beacon

Meds 26 2nd V2-766 1 1 1 Beacon

Meds 26 2nd V2-768 1 1 1 Beacon

Meds 26 2nd V2-771 1 1 1 Beacon

Meds 26 2nd V2-772 1 1 1 Beacon

Meds 26 2nd V2-773 1 1 1 Beacon

Meds 26 2nd V2-775 1 1 1 Beacon

Meds 26 2nd V2-777 1 1 1 Beacon

Meds 26 2nd V2-778 1 1 1 Beacon

26 2nd V2-781 1 1 1 Beacon Meds

26 2nd V2-783 1 1 1 Beacon Meds

26 2nd V2-792 1 1 1 Beacon Meds

26 2nd V2-791 1 1 1 Beacon Meds

26 2nd V2-794 1 1 1 Beacon Meds

26 2nd V2-788 1 1 1 Beacon Meds

26 2nd V2-793 1 1 1 Beacon Meds

26 2nd V2-795 1 1 1 Beacon Meds

26 2nd V2-756 1 1 Beacon Meds

Building# Floor Location Air O2 VAC EVAC Nit. Nitous

NO2

Type/Brand

26 1st V1-885-11 2 2 2 Amico 26 1st V1-883-10 2 2 2 Amico 26 1st V1-879-9 2 3 3 Amico 26 1st V1-875-8 2 3 4 Amico 26 1st V1-863 4 4 4 Amico 26 1st V1-864-5 2 3 3 Amico 26 1st V1-862-4 2 3 4 Amico 26 1st V1-860-3 2 3 3 Amico 26 1st V1-850-2 2 2 2 Amico 26 1st V1-846-1 2 2 2 Amico Operating Rooms 1-6 Medical Gas Ceiling Column.

Hill-Rom EpiCareP680 Ceiling Column. Quantity 12

ATTACHMENT B

MEDICAL AIR – MEDICAL VACUUM

SOURCE EQUIPMENT

Medical Air:

• Building 26 VB-720:

o Power X o Model# MSQ07554P5 o Serial# 6006752-473 o Dryer Model# PDM71000AJ o Dryer Serial# 0035

Medical Vac:

• Sub-Basement-Medical Vacuum:

o Power x o Model # CVPT15052RI.

o Serial# 6006752-556 o Qty. 1 Unit

• Building 26 VB-720:

o Ohio o Model# S10000-ST3-X o Serial# 149186

SPS Air:

• V4-610 SPS Compressed Air 1:

o Power X o Model # MSQ05044P5 o Serial# 5420471-971 o Dryer Model# PDM45000AJ o Dryer Serial# 0061

• V4-610 SPS Compressed Air 2:

o Power X o Model # MSQ05A44P o Serial# 53901-2165 o Dryer Model# 1DS31-90 o Dryer Serial# 2DS31-90

SECTION C - CONTRACT CLAUSES

FAR Number Title Date

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

NOV 2023

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause) FAR Number Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS OR STATEMENTS

JAN 2017

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED,

PROPOSED FOR DEBARMENT, OR VOLUNTARILY EXCLUDED

JAN 2025

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS

NOV 2015

52.217-8 OPTION TO EXTEND SERVICES NOV 1999

52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE NOV 2020

52.222-3 CONVICT LABOR JUN 2003

52.222-35 EQUAL OPPORTUNITY FOR VETERANS JUN 2020

52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES JUN 2020

52.222-37 EMPLOYMENT REPORTS ON VETERANS JUN 2020

52.222-41 SERVICE CONTRACT LABOR STANDARDS AUG 2018

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES MAY 2014

52.222-43 FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT LABOR

STANDARDS—PRICE ADJUSTMENT (MULTIPLE YEAR AND OPTION

CONTRACTS)

AUG 2018

52.222-50 COMBATING TRAFFICKING IN PERSONS OCT 2025

52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION JAN 2025

52.222-62 PAID SICK LEAVE UNDER EXECUTIVE ORDER 13706 JAN 2022

52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION MAY 2024

52.223-23 SUSTAINABLE PRODUCTS AND SERVICES MAY 2024

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING

MAY 2024

52.229-12 TAX ON CERTAIN FOREIGN PROCUREMENTS FEB 2021

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER—SYSTEM FOR OCT 2018

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

AWARD MANAGEMENT

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS

MAR 2023

52.233-3 PROTEST AFTER AWARD AUG 1996

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM OCT 2004

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND

VEGETATION

APR 1984

52.244-6DEV SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

OCT 2025

852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE DEC 2022

852.203-70 COMMERCIAL ADVERTISING MAY 2018

852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL MAY 2020

852.211-76 LIQUIDATED DAMAGES - REIMBURSEMENT FOR DATA BREACH

COSTS ALTERNATE I

FEB 2023

852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED

VETERAN-OWNED SMALL BUSINESSES (DEVIATION)

JAN 2023

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2018

852.237-75 KEY PERSONNEL OCT 2019

852.242-71 ADMINISTRATIVE CONTRACTING OFFICER OCT 2020

C.2 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 01/01/2026 through 12/31/2030.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail.

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of.

(2) Any order for a combination of items in excess of ; or

(3) A series of orders from the same ordering office within days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 12/31/2030.

(End of Clause)

C.5 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025) (DEVIATION)

(a) Definitions. As used in this clause— American Security Drone Act-covered foreign entity means an entity included on a list that the Federal Acquisition Security Council (FASC) develops and maintains and publishes in the System for Award Management (SAM) at https://www.sam.gov (section 1822 of Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered application means the social networking service TikTok or any successor application or service developed or provided by ByteDance Limited or an entity owned by ByteDance Limited.

Covered article, as defined in 41 U.S.C. 4713(k), means:

(1) Information technology, as defined in 40 U.S.C. 11101, including cloud computing services of all types;

(2) Telecommunications equipment or telecommunications service, as those terms are defined in section 3 of the Communications Act of 1934 (47 U.S.C. 153);

(3) The processing of information on a Federal or non-Federal information…