36C25526Q0027_1.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

800 Hospital Dr.

Columbia MO

CONTACT INFORMATION

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contract Specialist George Johnson george.johnson9@va.gov 913-946-1961

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e).

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is a RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 811210 . Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

The following VAAR policies and clauses will be applicable to this requirement if an SDVOSB/VOSB entity is interested and qualified in this requirement:

limitations on subcontracting requirements set forth in 15 U.S.C. § 657s and in VAAR 852.219-10 and 852.219-11);

852.219-77, VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction

The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following:

Legionella Water

(a). GENERAL INFORMATION:

(1). Title of Project: Furnish Legionella pathogen, Heterotrophic HPC testing, Sterile Processing, and Cooling Tower water quality testing of potable and non- potable water systems for the following VA Medical Center.

Harry S. Truman Memorial Veterans Hospital

800 Hospital Dr.

STATEMENT OF WORK

Preventive Maintenance on Automatic Transfer Switches Department of Veteran Affairs Harry S. Truman VA Medical Center Columbia, MO 65201

SCOPE: Procurement of service agreement to maintain full-service support of Automatic Transfer Switches (ATS). This contract shall cover scheduled (preventive maintenance) and unscheduled (emergent) maintenance. All parts, labor, and travel shall be included.

BACKGROUND: This contract will be used to provide full maintenance and testing service for the Harry S. Truman Memorial Veterans Hospital (HSTMVH). Proper maintenance of the ATS is needed to ensure the continued operation and transfer in case of a power outage.

BADGES, PARKING, CHECK-IN PROCESS: All Contractor personnel are required to wear identification (I.D.) badges issued by the HSTMVH Engineering office during the entire time they are on the HSTMVH grounds. It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. The HSTMVH shall not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstance.

The contractor’s technician shall report to the VA representative office Facilities Management prior to starting work. The Contractor’s technician shall prepare a written service ticket explaining the work for the day, a listing of which parts are to be used, the price of each part and the total price of multiple parts. The ticket shall be given to the VA representative for approval.

CONTRACTOR QUALIFICATIONS:

“Fully qualified” is based upon training and hands-on experience in the field. For training, the Field Service Engineer (FSE) has successfully completed a formalized training program for the equipment identified in this solicitation as required by the Original Equipment Manufacturer (OEM) and equal to what the manufacturer provides their own field service personnel.

All PMs shall be provided by a manufacturer certified technician.

Contractor must provide evidence of appropriate training of any FSE(s) providing services under terms of the contract. Subcontracting of any ensuing award of this solicitation will not be allowed without written permission of the Contracting Officer.

Contractor must have access to all OEM proprietary information due to the critical nature of these services. Examples of this information would be software updates and factory service bulletins that describe updates/modifications needed to make the equipment under this contract safe for use.

PERSONNEL ACCEPTANCE: The Government reserves the right to accept or reject Contractor’s staff for the rendering of services. Complaints concerning Contract Personnel’s performance or conduct shall be dealt with by the Contractor, VA representative and the final decision made by the Contracting Officer.

CONTRACTOR’S RESPONSIBILITIES: The Contractor shall take all precautions necessary to protect against injury or damage during the performance of this contract. The Contractor shall be responsible for any injury to contractor’s employees as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by contractor’s employees’ fault or negligence.

Enforce contractor performance (timely submission of deliverables, compliance with personnel screening requirements, and appropriate termination activity as appropriate). The authorization requirements do not apply, a Security Accreditation Package is not required.

HOURS OF SERVICES: The Contractor shall perform the services as specified herein Monday through Friday except for National Holidays between the hours of 6:00p.m. – 6:00a.m.

Government national holidays: The Contractor is not required to provide services on the following national holidays nor shall the Contractor be paid for these holidays:

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by the U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

AUTOMATIC TRANSFER SWITCHES: The following ATS shall be covered under this contract:

TABLE 1: HSTMVH ATS LISTING

SCHEDULE OF WORK:

The vendor shall provide work at the intervals defined below. The contract is a base plus four option years.

1. MAINTENANCE: Preventive maintenance procedures shall be in accordance with the most current code; NFPA 110: Standard for Emergency and Standby Power Systems. The vendor shall perform preventive maintenance (PM) per ATS manufacturer’s specifications. shall provide all PM kits and parts necessary to complete the PM per the manufacturer’s specifications.

General Work Items

a. Check all lighted signals and replace bulbs as necessary.

b. Inspect enclosure, wiring, and connections for any signs of damage, wear, or excessive heat.

c. Clean enclosure and components to remove dust, dirt, and debris.

d. Check switch contacts; remove transfer switch barriers and check the condition of the contacts; replace contacts if pitted, excessively worn or indicate high resistance readings; carefully reinstall barriers. VA will pay material cost for replacement of contacts.

e. Inspect all components, including contacts, relays, switches, and control panels for signs of wear, corrosion, or overheating.

f. Check transfer switch lubrication; if necessary by visual inspection, renew all factory lubrication on all movements and linkages; relubricate solenoid operator if transfer switch coil is replaced. Do not use oil, use Factory approved lubricant as recommended by each switch manufacturer.

g. Check all cable connections and retighten them as necessary.

h. Verify and adjust sensitivity settings and time delays as per manufacturer’s specifications.

i. Perform all necessary tests on transfer switch to assure proper operation; return switch to a ready state for transfer of loads to emergency power in the event of a normal power outage. Each switch shall be operationally tested at the conclusion of the individual switch maintenance procedures.

Parts for Repair

a. For repairs, Contractor shall furnish the COR with an estimate (via email) of the cost to make necessary repairs. Contractor shall also provide a comparison quote to the COR for what that item would have cost for commercial pricing so Government has basis for making price fair and reasonableness determination, or as alternative, Contractor shall provide a quote provided to another federal agency for similar item for determination purposes.

b. All required parts shall be provided by the Contractor. No equipment or parts shall be considered obsolete until they are out of production for 7 years or cannot be replaced with a similar device or piece of equipment.

c. After repairs to the ATS equipment have been completed, the VA representative must indicate acceptance of the work by stating acceptance on the repair ticket and by signing the ticket. A copy of the properly approved ticket shall accompany the payment invoice, and without proper signatures, the service call shall not be paid.

REPORTING REQUIREMENTS:

Contractor shall provide report for each ATS with all data points included.

Service reports shall be delivered electronically within 7 calendar days after completing any work.

Contractor shall provide handwritten notes before leaving station.

Records of lockout tagout shall be maintained by service technician and listed in service report.

Contractor is to prepare an annual report as to the improvements, maintenance, and service and over-all condition of the ATS equipment. Report shall include: all equipment describing repairs and/or corrections completed and suggestions for future work.

SITE VISIT: A site visit will be scheduled providing all potential bidders the opportunity to view the electrical distribution system. The date and time will be listed in the solicitation.

The contract period of performance is 09/25/2026 – 09/24/2027 Place of Performance/Place of Delivery

e utilized to procure the requirement listed above? If so, please provide the contract number

Please submit your capabilities that show clear, compelling, and convincing evidence that you can meet the requirement described in the attached.

Responses to this notice shall be submitted via email to George.Johnson9@va.gov. Telephone responses shall not be accepted. Responses must be received no later than Thursday, September 17th at 1000 EST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation

DESCRIPTION

Presolicitation Notice