P09-SIGNED-36C25525Q0470 0001_JB.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

0001 08-01-2025

None

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders

36C25525Q0470

X

X X

X 1

Cadwell Easy III PSG System. The purpose of the amendment is to:

1. Correct the quantity of the HSAT devices, line item 0015, from 33 to 35, per the attached updated SOW.

2. All other information pertaining to this solicitation remains unchanged.

Jessica D. Barton Contracting Officer

8.2 STATEMENT OF WORK (SOW)

Cadwell Easy Ill PSG System

1. INTRODUCTION

Veterans Integrated Services Network (VISN) 15, Robert J. Dole Veterans Affairs

Medical Center (VAMC) is in need of purchasing two (2) new polysomnography (PSG) equipment for the two (2) bed Sleep Disorders Center. Current PSG equipment is no longer supported by the manufacturer and is past date of lifetime. The system required is the Cadwell Easy Ill PSG system to fit the clinic and Veteran needs. This system is also being used with other facilities in VISN 15. The PSG equipment will be interfaced using existing Cadwell Cadlink interfacing software currently installed.

ApneaTrak Recorder Systems, total of thirty-three (33) are also in need of purchase as the current Home Sleep Apnea Testing (HSAT) devices are no longer supported by the manufacturer.

2. BACKGROUND

The Sleep Disorders Center has two (2) beds. The lab runs seven (7) nights a week including weekends and holidays. The facility offers HSAT service the same time frames.

The C&A requirements do not apply, and a Security Accreditation Package is not required.

3. SCOPE OF WORK

The purchase of two (2) PSG and thirty-three (35) HSAT devices will help support the

Sleep Lab for the Robert J. Dole VAMC. Allowing these diagnostic services to treat the veteran.

4. SERVICE

TRAINING:

• Vendor shall provide on-site clinical/applications training for relevant Robert J.

Dole site staff members. Training shall consist of five (5) days onsite.

• Vendor shall provide introductory system/maintenance training to Robert J. Dole

BioMedical Engineering staff or local site BioMedical Engineering during installation.

• Three (3) Easy Ill BioMedical training two-day trainings at OEM site shall be included in vendor proposal.

• Vendor shall include all costs for travel to provide this training in their proposal.

• Vendor shall coordinate all installation and training dates with specified

BioMedical Engineering POC who will communicate internally with clinical staff.

5. TECHNICAL REQUIREMENTS

A Salient Features for

Cadwell Easy Ill PSG System

• Easy Ill PSG Channel System

• Q-Video Software

• Small Form Factor Desktop PC

• Flat Panel Wide Screen Monitor 27#

• Audio Monitoring with 100' cable

• HD Camera/lR Kit (drop ceiling mount)

• Amplifier Cable 6.6 ft/2 meter

• PSG Setup Kit

• Add'I Setup Supplies

• Easy Ill 10-20 color coded remote input box

• 20' Cable for remote input box

• Easy Ill Amplifier Wall Mount Bracket

• Power Com Holder for Wall or T2 Cart

Reader Stations for PSG

• Read

• Flat Panel Wide Screen Monitor 27"

• Easy Ill PSG Reader License, CD - first copy

• Easy Ill PSG Reader License, CD- additional copies

Networking

• Cadlink Server Software

• Cadlink Client license with Auto Archive

• 10 pack Cad link Client Licenses with Auto Archive

• CadDashboard

• Cadlink HL7 inbound and outbound

• On site Installation with training

• On site additional days(s) training

• Easy Ill BioMedical training

• Arc Essentia BioMedical training

B. Installation December 1, 2024.

SOFTWARE

• Vendor shall ensure all software operating on the device provided is supported by the original manufacturer at time of delivery.

o For example, vendor shall not provide RJDVAMG a device/workstation utilizing the Windows XP or Windows 7 operating system as the are no longer Microsoft supported.

o Proprietary software systems are acceptable so long as vendor supports the version provided to RJDVAMG and it is the newest version at time of delivery.

• Access to all software shall be provided to RJDVAMG in situations where re installation is necessary.

• Software shall be provided to RJDVAMG with unlimited perpetual licensing for the supported life of the device.

o In cases where vendor insists on utilizing a licensing fee model this should be noted in the bid provided for RJDVAMG consideration.

CERNER COMPATIBILITY

• All vendors providing a bid to this requirement shall provide a Gerner compatibility statement for the OEM of the equipment that they are proposing to the RJDVAMG office.

o This statement will include an OEM attestation that the product proposed is Gerner verified and provide a list of healthcare organizations that have deployed the project with the Gerner EHR.

o The statement will also include any relevant information as to what data can be transmitted to Gerner.

o This statement will be dated within 60 days of the quote being provided to ensure it is recent and accurate.

o The statement will provide an OEM point of contact who can be reached to further discuss any questions or concerns over Gerner compatibility.

o If the device/system being proposed does not connect to the network or medical record the vendor shall note this in their proposal.

• Vendor bids that do not include a Gerner compatibility statement directly from the

OEM will be discarded from consideration.

INSTALLATION AND ASSEMBLY

• Vendor shall be responsible for assembly and installation of systems after notification from RJDVAMG Biomedical Engineering that it has been delivered to station.

• Installation shall include implementation and testing of all purchased interfaces to VA electronic systems in coordination with Clinical Staff, Biomedical Engineering staff, OIT staff, and others identified as needed.

• Install shall include unboxing and transportation of equipment to final use location.

• Assembly and install shall occur within 30 days of delivery to station.

• Vendor shall provide all necessary accessories, cables, adaptors, etc. to deliver a fully functional clinical device.

WARRANTY AND SERVICE

• Service and Operator Manuals - The vendor shall provide the following documentation for the proposed system:

• Two (2) copies of operator's instruction manuals per unit purchased

• Two (2) copies of complete technical service manuals including detailed troubleshooting guides, necessary diagnostic software, service keys, schematic diagrams, parts lists, and any other resources available to the manufacturer's service technicians.

• Two (2) copies of a system manager's manual outlining back-up procedures, managing privilege group limits, routine tasks, etc.

• Warranty- The system, all accessories, and all software shall be covered under the manufacturer's warranty and shall include all parts and labor for at least one year following acceptance by the RJDVAMC.

o A manufacturer's factory-trained Field Service Engineer shall perform installation and maintenance during the warranty period.

o The warranty period shall not begin until after the RJDVAMC Biomedical Engineering POC has accepted the products delivery, installation, and functionality.

• The warranty shall include all manufacturer recommended Preventive Maintenance procedures for its duration.

• All available software updates and security patches will be made available to the RJDVAMC during the warranty period.

• Vendor shall provide response to applications and technical calls within 8 hours.

• Vendor shall ship replacement parts within 48 hours of identifying necessity by

RJDVAMC Biomedical Engineering staff.

OTHER FEATURES

• Value added features in the vendor's proposal that will be considered include but are not limited to:

• Options for Trade-in of existing equipment shall be proposed in bid package

• Extended Warranty options shall be outlined in bid package

• Service and Biomedical training options shall be outlined in bid package o Options for this training should include all registration, travel, and lodging costs when possible

Hours of Operation

• Normal hours of coverage are Monday through Friday, 7:00 AM to 3:30 PM Central Standard Time excluding national holidays.

• Vendor on-site visits will be coordinated with the RJDVAMC Biomedical Engineering POC before being scheduled or conducted.

• Vendor representatives will check in with the RJDVAMC Biomedical Engineering POC when they arrive on-site and check out upon completion of work each day.

• All services shall be performed during normal hours unless otherwise scheduled with the RJDVAMC Biomedical Engineering POC.

• Vendor staff shall always be professional and shall take all necessary precautions to maintain a safe environment for the occupants. This includes, as necessary, coordinating access and closures for sensitive areas of the Medical Center.

• Vendor shall be responsible for cleaning all work areas after completion of tasks.

This includes removal of packaging and a clean sweep/mop of the area as required by work type.

• Vendor staff shall minimize noise as much as possible while working in all buildings.

• Vendor is responsible for providing all PPE necessary for their work.

Note: Hardware/software update/upgrade installations, where applicable, may be scheduled and performed outside normal hours of coverage at no additional charge to the Government (unless it would be detrimental to equipment up-time; to be determined by the RJDVAMC Biomedical Engineering POC).

5. DELIVERY & LOCATION INFORMATION Delivery of ventilators will be provided to:

Robert J. Dole Medical Facility

Sleep Disorders Center

5500 East Kellogg

Wichita Kansas, 67218