36C25525Q0467_1.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Conrtract Specialist Albert (Al) Cheeks Albert.CheeksJr@va.gov

(913) 946-1959

ADDITIONAL INFORMATION

DESCRIPTION

The Department of Veterans Affairs, VISN 15 Contracting Office intends to award a sole Source contract under the authority of 41 U.S.C. 1901 – FAR Par 13.106-1 (b) (2); Soliciting from a Single Source because they are unique services available from only one source – Schneider Electric USA, Inc.,1415 South Roselle Road, Palatine, IL 60067. Schneider Electric will provide Line-Item panel monitoring and repair.

The place of performance is for the Department of Veterans Affairs Robert J. Dole VA Medical Center, 5500 East Kellogg Avenue, Wichita, KS 67218. The NAICS code for these items is 811210. This action will result in a Firm-Fixed One Year base plus Four Option-year contract.

This notice of intent is not a request for quotations: interested parties may express their interest by providing a capabilities statement NLT 09/17/2025 at 12:00pm CST. The capabilities statement must provide clear and unambiguous evidence to substantiate the capability of the party to provide the required services. A determination not to compete this proposed contract upon responses to this notice is solely within the discretion of the Government. Verbal responses are not acceptable and will not be considered.

POTENTIAL SOURCES SHALL PROVIDE THE FOLLOWING INFORMATION IN THE RESPONSE:

1) Company name, address, phone number, primary contact(s), email address, NAICS code(s), business size (i.e. small/large), and Unique Entity Identifier (UEI).

2) Statement of Capability that demonstrates the ability to provide the item in accordance with the attached Statement of Requirements (SOR) and past performance in providing this type of service.

Include examples of prior completed Government contracts, references, and other related information.

This notice is to assist NCO 15 in determining SOURCES ONLY. This announcement is not a request for proposals or quotations. The Government is not committed to awarding a contract pursuant to this announcement. The Government will not pay for any costs incurred in the preparation or submission of information in response to this announcement.

When responding to this announcement, respondents should refer to Announcement “36C25525Q0467 – Annual Panels Testing” in the subject line of the email. If after September 17, 2025, no viable responses have been received in response to this announcement, the Department of Veterans Affairs shall negotiate solely with Schneider Electric.

This notice of intent to award a sole source contract is not a request for competitive quotes.

There will not be a solicitation available for competitive quotes. Phone calls will not be accepted.

The point of contact for this action is Al Cheeks who can be reached at Albert.CheeksJr@VA.Gov. The VISN 15 Contracting office address is: VA Heartland Network 15, Network Contracting Office (NCO) 3450 South 4th Street, Leavenworth, KS 66048.

Statement of Requirements This solicitation is to provide the Robert J. Dole Veterans Administration Medical Center (RJDVAMC) with Isolation Panel Annual Inspections and Testing. The contractor will provide all tools, materials, labor, supervision, and test equipment necessary to perform these services at the RJDVAMC located at 5500 E. Kellogg Ave. Wichita, KS 67218. These services are currently provided under service contract 36C25520P0519, which is set to expire on September 9, 2025.

1. Scope The contractor shall provide a complete software package and any additional hardware, inter-connection cable, and manpower to test and calibrate a total of 17 Isolation panels in 13 Operating Room suites, 2 Cath lab suites, and 2 PET/CT. The local or remote alarm sites will be monitored by VA personnel and logged for the VA records. These areas are in patient care areas in Building 2 and Building 34. Scheduling will be set up by VA personnel and the vendor that is awarded; work will start no later than 3 weeks after the award of the VA personnel request or an agreed upon time and date. The price includes all travel, mileage, expenses, and any applicable field service reports that will document and detail the services performed. Test reports will be delivered digitally.

2. Service Provided by Contractor Test and calibrate 17 Isolation panels. See work scopes below.

• The contractor will provide a Field Service Representative(s) who will be onsite for the duration of the inspection and testing process.

• It is understood that (17) Isolation Panels need to be tested and certified.

• Specifically, the Field Service Representative(s) will perform visual, mechanical, and electrical tests on the following equipment, as outlined in the work scope.

• The contractor will provide the RJDVAMC with a digital copy of the test reports. These test reports will serve as a benchmark for future preventive maintenance and testing activities.

• Any failures discovered during the inspection and testing process that require repairs should be immediately brought the attention of the Contracting Officer’s Representative (COR). The repairs shall not be performed unless specifically authorized by the Contracting Officer (CO).

Work Scope - Visual and Mechanical Inspection

• Document equipment nameplate data on the test report.

• Visually inspect the components for damage and errors in polarity or conductor routing.

• Inspect components and enclosure for signs of moisture and rust.

• Verify that all phase conductors are properly installed and color-coded.

• Verify that grounding conductors are of proper size and properly bonded.

• Verify that the ground conductor is bonded to the ground in accordance with the power system's specifications.

• Verify tightness of all electrical connections

• Use a vacuum cleaner to remove loose dirt/dust from inside of the enclosure.

• Verify correct operation of all functions of the LIM(s) (Line Isolation Monitor) self-test and remote alarm annunciators.

• Verify that the isolation power transformer has adequate capacity for the system.

Electrical Tests - Perform the following tests.

· Verify that the system is SAFE (Green lights) when below 5.0 mA of system leakage.

· Verify that the LIM will pass through the self-test routine.

· Verify that all light(s) (GREEN, RED, and YELLOW) and buzzer(s) operate on the LIM and all remote alarm annunciators during self-test operation.

· Measure (As Found) L1 to L2 voltage, L1 to ground voltage, and L2 to ground voltage.

· Document the above test results on the Test Report.

3. Customer Responsibilities

• Provide free and clear access to the equipment.

• Provide qualified personnel familiar with the electrical equipment to perform all switching, de-energization, re-energization, grounding, and lockout of the equipment.

• Coordinate all power outages and absorb any related costs.

• Provide lighting and 120V power with GFI for the contractor’s onsite electrical equipment, if required.

• Provide a list of job site hazards specific to its operation. These may include, but are not limited to, confined spaces, the presence of chemicals and contaminants, and other operations in the area.

• Provide emergency response training or documentation to the contractor’s employees.

• Notify its own employees to keep unqualified employees away from the work area for their own protection.

• All costs, if any, are incurred due to rescheduling services.

• Labor and expense cost overruns due to 1) delays by others or 2) equipment not being ready to be serviced.

4. Special Work Requirements:

Services shall be performed according to the specifications of the government point of contact. The regular work hours for this facility are Monday through Friday, from 8:00 am to 5:00 pm (CST). The inspection and testing services required in this contract shall be performed outside of the regular working hours. The contractor shall be flexible regarding work schedules and be knowledgeable/sensitive regarding special requirements within the government's facility.

5. Property Damage The contractor shall take all necessary precautions to prevent damage to any government property and will notify the Contracting Officer immediately if damages occur. The Contracting Officer will authorize the contractor to remedy the situation in one of the following ways: assess current replacement costs for damaged property, replace damaged property in a timely manner, or correct the damages with like materials at no additional cost/

6. Identification, Parking, Smoking, Cellular Phone Use, and VA Regulations The contractor's employees shall obtain the contractor’s badges from the Engineering office in Building 20. The contractor will need to acquire a badge for each worker and ensure that the badge is always worn in a visible location on the worker while on the premises of the VA property. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police. The VA will not invalidate or make reimbursement for the contractor's parking violations under any conditions. Smoking is prohibited inside any buildings at the VA. Cellular phones and two-way radios are not to be used within six feet of any medical equipment. Possession of weapons is prohibited. Enclosed containers, including toolkits, shall be subject to search. Violations of VA regulations may result in a citation answerable in the United States District Court.

All completed services will be confirmed and approved by the Engineering Service or their designated representative. On completion of service, the Contractor must report to Engineering Office, BLDG. 20, where he /she must return badges.

Special Notice