36C25525Q0099.docx

Sources Sought Notice

GENERAL INFORMATION

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contract Specialist Mark Socha mark.socha@va.gov 913-946-1992

PLACE OF PERFORMANCE

800 Hospital Drive

Columbia MO

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

Sources Sought Notice

This Sources Sought Notice is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort.

The information provided may be used by the Department of Veterans Affairs in developing its acquisition approach, statement of work/statement of objectives and performance specifications. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to award a contract on the basis of this Sources Sought Notice or to otherwise pay for the information submitted in response to this Sources Sought Notice.

The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below.

Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The VA Heartland Network 15, Contracting Office located at 3450 South 4th Street, Leavenworth, KS, 66048-5055 is seeking a potential qualified contractor to provide Pharmacy Wall to Wall Inventory for the Columbia MO VAMC, 800 Hospital Drive, Columbia, MO 65201 that meet the specifications and high-quality threshold while integrating excellent stewardship, as found in the statement of work.

NAICS Code: 561990 (All other support services)

Department of Veterans Affairs, Harry S Truman VA Medical Center Annual Pharmaceutical Inventory Audit Services

STATEMENT OF WORK

1.0 Introduction:

1.1 Per VHA Handbook 1108.08 VHA Formulary Management Process, VA Pharmacies are required to conduct an annual wall to wall inventory that is to be concluded by the end of February.

2.0 Background:

2.1 The Harry S Truman VA Medical Center (VAMC) requires an annual physical inventory of all internal pharmacies. The contractor shall perform an audit of all medication and supplies that are dispensed to patients as well as determine a replacement cost of the inventory. The contractor shall furnish all necessary materials, supplies, equipment, personnel, supervision and travel cost necessary in order to provide Wall-to-Wall Pharmacy Inventory Services.

3.0 Scope:

3.1 Inventory is limited to areas that are under the direct control of each pharmacy.

a. Pharmacy locations are as follows:

i. Outpatient Pharmacy

ii. Inpatient Pharmacy

iii. Oncology Infusion Pharmacy

b. Inventory Value from last year was $3,301,967. Inventory is split into approximately 30 separate areas including the contents of our automation (Robots, Carousels, Pyxis machines).

c. Harry S. Truman VA buyer team can provide any report as they have for the previous inventories. Our narcotic pharmacist accompanies team during vault inventories

d. Drug price tables in CSV format are always made available prior to the inventory.

e. Harry S. Truman VA Supply techs are available to provide any needing pricing.

f. The contractor shall inventory all products purchased from the prime vendor as well as any direct purchases.

3.2 The contractor crew members shall collect the name of the medication, strength, size, form, manufacturer, and quantity. Items shall be given an actual piece count; except partial bottles and repackaged meds, which are given an appropriate fraction.

3.3 Items such as equipment and prescription labels and vials are excluded from the audit.

3.4 If products are open, the quantity should be estimated to the nearest 10th of a bottle.

3.5 Any items that are expired, obsolete, or not useable are not included in the count, unless otherwise specified by the VA pharmacy manager/director.

3.6 The contractor shall determine an actual replacement cost for the inventory at each pharmacy location.

3.7 The contractor shall use a software system that will ensure accuracy and efficiency and provide the latest pricing of the inventory.

3.8 VA will supply the most recent cost information in Excel format if required by the Contractor.

3.09 Contractor crew members will be escorted by pharmacy staff during the inventory within the pharmacy areas.

4.0 Contractor Requirements:

4.1 The Contractor must provide inventory auditors that are certified in pharmaceutical count methodologies (including unit dose/per pill, tenths and half/full), handling of medications and HIPAA regulations.

4.2 The Contractor must provide a report, preferably in Excel format, with the following data:

a. Item

b. Package description

c. NDC (National Drug Code)

d. Total quantity

e. Current package price

f. Total replacement cost per item per site

g. Total replacement cost of all items per site

4.3 The report shall be completed no later than 7 calendar days after the inventory is completed.

4.4 The Contractor shall complete the inventory of all pharmacy areas in one (1) period.

4.5 The Contractor shall validate data against a cost file obtained directly from VAMC suppliers.

5.0 Place of Performance:

5.1 The Contractor shall conduct an inventory audit of internal pharmacies located at the Harry S Truman VA Medical Center, 800 Hospital Drive, Columbia, Missouri 65201.

6.0 Period of Performance (POP):

6.1 Period of Performance will be conducted in one day during facility hours from 2/17/2025 to 2/28/2025.

6.2 The start time of the audit shall be determined prior to 02-17-2025.

7.0 Hours of Operation:

7.1 Services shall be conducted during Facility hours, 8:00am-4:30pm, Monday through Friday, excluding all Federal holidays.

8.0 Contract Administration Data

8.1 The Contracting Officer (CO) is the only person authorized to approve changes or modify any of the requirements of this contract. Only the Contracting Officer is authorized to make commitments or issue changes, which will affect price, quantity or quality of performance of this contract.

9.0 Other:

9.1 A full background check is not required for this position; however, all contract employees must bring photo identification and comply with check-in procedures at each facility. A picture ID/name badge shall be worn while present on VA grounds.

9.2 The Contractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

9.2 This contract does not involve access VA sensitive information/data.

9.3 The Contractor recognizes the importance of performing the work in a safe and responsible manner to prevent damage, injury, or loss to individuals and the workplace.

9.4 Per National VA Policy, all contractor personnel are required to wear a medical grade mask while in the facility regardless of vaccination status and company, state or local masking policies. Masks will be provided by the facility.

Sources Sought Notice