36C25525Q0032 00001 AMENDMENT COURIER SERVIES ANSWERS TO QUESTIONS.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4

0001 03-26-2025

N/A

36C255

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders

36C25525Q0032

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 04-01-2025 3PM CDT

X one(1)

Lab Courier Services - KC VAMC

The purpose of this amendment is to:

1. Attach questions and answers on page 2-4

2. Extend date for Quotes Due now April 01, 2025 by 3PM CST

3. Offerors are required to acknowledge this amendment by completing blocks 15A, B, and C of this form and returning one copy with their quote.

Janie Juszczak

Contracting Officer

Courier Lab Services- KC

Answer to questions 36C25525Q0032

1. Delivery Items:

- For the specimens we’ll be delivering: our drivers carry coolers. Do we need to include ice packs or dry ice for these? Typically the lab packs everything needed in the lab bags

- Regarding wheelchairs, walkers, and housekeeping supplies, should we plan on using a van for these deliveries, or can we fit everything into a car?

Daily average transport requirements for each CBOC are:Lab – one (1) specimen tote bag per CBOC

• Logistics – up to eight (8) totes per CBOC

• Pharmacy – one (1) to two (2) boxes per CBOC Medical equipment – up to two (2) totes per CBOC

• Prosthetics – up to one (1) large box (wheelchair) per CBOC

• Environmental Management – one (1) tote per CBOC

• Miscellaneous boxes, bags, and small equipment – two (2) per CBOC

• Totes are approximately 16 inches high x 30 inches long x 20 inches wide. They may vary in size. Routine delivery totes shall not exceed forty-nine pounds. Some of the packages/boxes may be of odd dimensions, for example, those containing crutches, canes, and paper supplies. Totes may contain office and medical supplies, interoffice mail, medical records, medications/prescriptions, etc.

• Boxed wheelchairs are considered routine delivery items.

2. Once and Twice Daily Courier Services:

- Are these runs scheduled at set days and times ? So, we can route those daily.

- I noticed that the pickup window is from 9:00 AM to 1:00 PM, with same-day deliveries. What is the latest we can drop off — is it 5:00 PM? If we can maintain an 8-hour window for the scheduled runs, we could offer a discounted rate. For example, if we schedule the pickups for

8:30 AM, it will allow us to comfortably meet the 4:30 PM deadline. Here is the guidance in our

SOW stating the regulations

Items shall be picked up at the CBOCs Monday through Friday between 3:00 p.m. and 4:00 p.m. and shall be delivered to the appropriate KCVAMC location no later than 2 hours from pick-up time. Locations requiring a twice daily delivery will have the initial pick up from the CBOC and delivery to the KCVA Medical center no later than 1:00 PM

VA Health Care System normal hours of operation are Monday through Friday, 8:00 AM to 4:30

PM Local Standard Time. The VA Laboratory is open 24/7.

Due to the geographical region and proximity of CBOCs, it is anticipated that deliveries and pick-ups to the VA Health Care System will occur after normal business hours; therefore, the vendor shall use the facility’s designated entrances to access Kansas City VA Healthcare

System. Vendor personnel shall limit their movement within Kansas City VA Healthcare System to designated areas only.

- Regarding the CBOC clinics that require two scheduled pickups, just to clarify: the first delivery must be picked up by 1:00 PM, and any requests scheduled after 3:00 PM need to be completed within a two-hour window. Additionally, will the second pickup for these clinics be on a set daily schedule, or will that service operate on a will-call basis?

3. What vehicle type is needed to service this contract? This is the guidance on vehicles:

Within five (5) business days after award, the vendor shall provide the following:

Number of vehicles, including make, model, and license plates.

Vendor vehicles and storage areas used in the performance of this contract must be licensed and meet the minimum requirements as mandated by the States of Missouri or Kansas.

Vehicles shall have the company name/logo prominently displayed.

Each vehicle used in the performance of this contract shall be adequately stocked with at least one current/up-to-date complete “Spill Kit” for a bio-hazard clean-up in case of leakage or accidental discharge from container.

The Vendor shall provide comprehensive automobile liability insurance required by the States of

Missouri and Kansas Upon request, the Vendor shall provide certified proof of automobile liability insurance for all vehicles used by the Vendor in the performance of this contract.

Vendor vehicles must be maintained in a sanitary clean condition, absent of foreign debris and contaminants.

All vehicles must be in good working condition with all doors and trunks able to fully close and lock. Unattended vehicles with VA contents shall be locked at all times.

The following types of vehicles are prohibited from use under the contract:

a) Bicycles

b) Motorcycles

c) Vehicles without a secure cargo area, such as convertibles

d) Pickup trucks without fully enclosed and lockable bed cover, unless cargo is secured in the driver’s cab.

4.What cubic feet of cargo space per vehicle is required to service this contract? Answer included above

5.What is the weekly, monthly, or annual estimated trip volume for non-schedule service trips in total? Non-Scheduled Courier Services

The Contractor shall furnish non-scheduled courier services on an as required basis for deliveries from KCVAMC to, to-be-determined locations (facility or patient) or from a to-be-determined hospital or company to the KCVAMC.

Non-schedule Services (Separate CLIN in price schedule): Courier services will be furnished twenty-four hours a day, seven days a week (24/7) on an as needed basis and with little or no advance notice given

(A). The Contractor shall provide courier services for deliveries within a 100-mile radius of the

KCVAMC, i.e. from KCVAMC to another facility or patient or from another hospital or company to the KCVAMC. CBOC’s, Pharmacy, Pathology and Laboratory, and Cath Lab will all be utilizing the non-scheduled services.

(i). Response time:

• Pickup originating at the KCVAMC shall be within one (1) hour of notification and delivery within two (2) hours.

• Pickup originating at a location other than the KCVAMC shall be within one (1) hour of notification if the location is within a 50-mile radius of KCVAMC or within one (2) hours of notification if the location is in excess of a 50-mile radius of KCVAMC. Delivery shall be within two (2) hours.

(ii). The Contractor shall not open or disclose any information that may be contained on the outside of any envelopes or containers.

(iii). All non-scheduled trip mileage will be priced one way (loaded), unless otherwise designated as round trip