S02 AMEND A0004 366C25524R0086 RFI Revise RFP Date.docx

Response to RFIs Question 33-70 Amend A0004 Solicitation No. 36C225524R0086 589A6-22-236 Replace Various Fan Coil Units Main Hospital, Leavenworth

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

07/09/2024

589A6-22-236 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048 To all Offerors/Bidders

36C25524R0086 06-13-2024

X x

THIS AMENDMENT IS TO PROMULGATE THE FOLLOWING CHANGES.

1. Revise the proposal due date to 23 July 2024. All proposals are due 23 July 2024 by 2:00pm Central time at the NCO 15 Contracting Office, 3450 S. 4th St, Trafficway, Leavenworth, KS. 66048.

2. Promulgate Questions/RFI with responses, 33-70

3. All other terms and conditions remain the same.

Timothy Parison Contracting Officer

33. RFI - Solicitation, Page 27:

FACTOR 1: RELEVANT PAST PERFORMANCE OF PRIME CONTRACTOR states that “To be evaluated to determine if an offeror’s past performance is Technically Acceptable, Offerors should identify no less than ONE (1), and no more than THREE (3), previously awarded, and completed Elevator construction contracts…..”.

Question: can the word “Elevator” be changed to “Fan Coil Unit and/or Air Terminal Unit”?

Response: Factor revised, removed elevator and inserted Fan Coil Unit.

34. RFI - Solicitation, Page 27:

FACTOR 1: RELEVANT PAST PERFORMANCE OF PRIME CONTRACTOR states that “To be evaluated to determine if an offeror’s past performance is Technically Acceptable, Offerors should identify no less than ONE (1), and no more than THREE (3), previously awarded, and completed…..”

Then in FACTOR 2: TECHNICAL CONSTRUCTION EXPERIENCE OF PRIME CONTRACTOR it states “To be Technically Acceptable, offerors must provide evidence that they have the technical qualifications and experience needed to meet the technical performance requirements of this project. Offerors must submit no less than TWO (2) examples of their successful technical construction experience with projects that involved technical requirements similar to the requirements of this project that involved construction of Replace Various Fan Coil Units…..”

Question: In Factor 1, can the word “ONE (1)” be changed to “TWO (2)” since the VA is requiring two (2) past performance projects on FCUs anyway on Factor 2?

Response: follow the solicitation and Factor guidelines provided, Factor 1 is regarding Past Performance, factor 2 is Experience of Prime Contractor.

35. RFI - Solicitation, Page 27:

FACTOR 1: RELEVANT PAST PERFORMANCE OF PRIME CONTRACTOR states that relevant past performance can ONLY be “Work that was 100% completed within a time period of no more than Four (4) years prior to the date of submitting this proposal. If the contract/work is incomplete or was completed more than five years prior to the date of submitting this proposal, it will not be deemed relevant and not considered.”

Question: If the Prime Contractor is submitting resumes for their Project Manager and Superintendent that have performed FCU replacements on projects that happen to be over four (4) years ago, they have proven that they understand how to perform these type projects. If the Prime Contractor submits a PM and/or Superintendent that have performed FCU projects, can the Prime Contractor provide FCU/Terminal Unit replacement past performance projects that were completed over four (4) years ago since these same people have already proven their ability to perform?

Response: Follow the solicitation and Factor guidelines provided.

36. RFI - Solicitation, Page 29:

FACTOR 3: TECHNICAL QUALIFICATIONS OF PROPOSED STAFFING states that “(C) Safety Officer – Must provide a list of safety training at a minimum; life safety, excavation safety, scaffold safety, OSHA 30, fall protection training, crane/rigging safety with a minimum of 5 years of experience as a safety officer. Provide a minimum of 3 projects with similar scope of this project.

Question: Because there is no apparent scope of work on this project associated with either excavation, scaffolding, fall protection, or crane/rigging, can the Prime Contractor’s SSHO provide their relevant safety credentials on the submitted resume and as long as they meet the minimum safety certifications relevant to this FCU projects’ specific scope of work and be approved?

Response: Follow the Solicitation scope of work and Factor guidelines provided.

37. RFI - Solicitation, Page 30:

FACTOR 4: PRIME CONTRACTOR SAFETY PLAN states that “Offerors must provide a construction safety plan”…”Offerors must provide a Safety Plan”.

Question: Our Construction Safety Plan is over 300 pages long, how does the VA want that document delivered (i.e., electronically, hardcopy, or both)?

a. Response: Follow the solicitation and Factor guidelines provided.

RFI - Solicitation, Page 30:

FACTOR 4: PRIME CONTRACTOR SAFETY PLAN states that “Offerors must provide a construction safety plan”…”Offerors must provide a Safety Plan”.

Question: If the VA is NOT actually requiring a complete Safety Plan for the RFP response, can the VA share more precisely what they expect to see in each Prime Contractor’s Technical Proposal for the Safety Plan?

b. “Response: Revise Factor 4 – subpar (3) to read: Project Construction Plan: Project work is located in various offices and clinical areas of the hospital. Provide the approach of how you will plan to replace fan coil units keeping in mind the ongoing and continuing operation of the medical center and the requirement to always have offices and clinical areas operational, if needed. The plan should include but not limited to the following:

1. • Impact to surrounding medical center services

2. • Material delivery

3. • Debris removal

4. • Worker entry RFI - Solicitation, Page 30:

c. FACTOR 4: PRIME CONTRACTOR SAFETY PLAN states that “3. Project Construction Plan: Project work is located in the Network Infrastructure Upgrade and Server Room of the VA Medical Center. Provide the approach of how you will plan to replace hall fixtures and wiring keeping in mind the ongoing and continuing operation of the medical center and the requirement to always have Network Infrastructure Upgrade and Server Room operational. The plan should include but not limited to the following:

• Impact to surrounding medical center services

• Material delivery

• Debris removal

• Worker entry Question: Does the SOW actually include a “Network Infrastructure Upgrade” and/or work within the “Server Room of the VA Medical Center” with replacing hall fixtures, etc.?

38. Reference Section 01 91 00 GENERAL COMMISSIONING REQUIREMENTS, para 1.8 COMMISSIONING TEAM “C” Question: Can the VA please verify that the VA will engage the CxA under a separate contract?

Response: VA will be the CxA.

39. Reference Section 01 32 16.15 PROJECT SCHEDULES (SMALL PROJECTS – DESIGN/BID/BUILD), para 1.6 WORK ACTIVITY/EVENT COST DATA Question: Can the VA verify that the post award schedule be cost loaded for all work activities/events except procurement activities?

Response: The award will/is funded.

40. Reference Section 01 35 26 SAFETY REQUIREMENTS, para 1.9 SITE SAFETY AND HEALTH OFFICER “C” Question: Can the VA verify that the SSHO has be a separate qualified individual from the Prime Contractor’s Superintendent and/or Quality Control Manager with duties only as the SSHO?

Response: No One person can fill no more than two rolls between project manager, QCM, SSHO, and Superintendent.

41. Reference Section 02 82 11 TRADITIONAL ASBESTOS ABATEMENT, para 1.1 SUMMARY OF THE WORK “B” This para states “Below is a brief description of the estimated quantities of asbestos containing materials to be abated. These quantities are for informational purposes only and are based on the best information available at the time of the specification preparation. The Contractor shall satisfy themselves of the actual quantities to be abated. “

AND

para 1.2 VARIATIONS IN QUANTITY “A” This para states “The quantities and locations of ACM as indicated on the drawings and the extent of work included in this section are estimated which are limited by the physical constraints imposed by occupancy of the buildings and accessibility to ACM.”

Question: This section or the drawings have any information related to types of asbestos, location and any quantity. Can the VA provide the asbestos survey report and clarify the extent of abatement required prior to bid?

Response: VA Leavenworth does not believe there is any asbestos or lead paint of concern.

42. Reference Section 02 82 11 TRADITIONAL ASBESTOS ABATEMENT, para 1.1 SUMMARY OF THE WORK “C” There is a refence to spec section 07 21 13, THERMAL INSULATION that was not included, however retained as related sections.

Question: If this section is part of the contract can the VA please provide the related section?

Response: VA Leavenworth does not believe there is any asbestos or lead paint of concern.

43. Reference Section 02 83 33.13 LEAD-BASED PAINT REMOVAL AND DISPOSAL, para 1.1 SUMMARY “A” This para states ‘Removing and disposal of lead-based paint (LBP) at interior and exterior locations indicated in existing conditions report.”

AND

para 3.4 LEAD-BASED PAINT REMOVAL “A” This para states “Remove paint within areas indicated on drawings completely exposing substrate.”

Question: Will the VA be providing the detail drawings indicating paint to be removed prior to bid?

Response: VA Leavenworth does not believe there is any asbestos or lead paint of concern.

44. Reference Section 05 50 00 METAL FABRICATIONS, para 1.1 DESCRIPTION Para A & B states:

A. This section specifies items and assemblies fabricated from structural steel shapes and other materials as shown and specified.

B. Items specified.

1. Frames

2. Gratings

3. Safety Nosings

4. Railings

5. Catwalks and Platforms

6. Steel Pipe Bollards Question: It appears that the items related to this spec are based on items shown on the drawings and what is specified in item “B” list. Can the VA please provide the needed detail drawing information related to the items listed in “B”?

Response: The intent is to have a metal fabrication specification for necessary finishes. None of the items listed in B are anticipated.

45. Reference Section 05 50 00 METAL FABRICATIONS, para 1.2 RELATED WORK This para states that a related section “A. Railings attached to steel stairs: Section 05 51 00, METAL STAIRS.” Is provided.

Question: Can the VA provide the missing specification prior to bid?

Response: There is no railing work required.

46. Reference Section 07 60 00 FLASHING AND SHEET METAL Question: Can the VA provide information related to the scope, type, sizes and location of where this section is applicable on the drawings?

Response: Flashing specification was included in case of pipe chase covering was needed.

47. Reference Section 07 60 00 FLASHING AND SHEET METAL, para 1.2 RELATED WORK Question: Can the VA provide the related Section 13 34 19, METAL BUILDING SYSTEMS?

Response: No, section 13 34 19 is not needed.

48. Reference Section 09 91 00 PAINTING, para 1.2 RELATED WORK The below related sections were retained in this spec.

F. Division 08 OPENINGS: Shop prime painting of steel and ferrous metals.

G. Section 09 06 00, SCHEDULE FOR FINISHES: Type of Finish, Color, and Gloss Level of Finish Coat.

H. Division 10 SPECIALTIES: Shop prime painting of steel and ferrous metals.

J. Division 12 FURNISHINGS: Shop prime painting of steel and ferrous metals.

Question: Can the VA confirm they are needed and will the VA provide prior to bid?

Response: These are not needed.

49. Reference Section 10 14 00 SIGNAGE, para 1.1 DESCRIPTION Para A & B states:

A. This section specifies interior signage for room numbers, directional signs exterior signage, code required signs and temporary signs.

B. This section specifies exterior signage.

Question: Can the VA clarify the specific signage requirements as the drawings have no signage identified?

Response: Only signage required will be temporary construction signage.

50. Reference Section 10 14 00 SIGNAGE, para 1.2 RELATED WORK Para A & B states:

A. Section 09 06 00, SCHEDULE FOR FINISHES: Color and Finish of Interior Signs.

B. Division 26, ELECTRICAL Lighted EXIT signs for egress purposes are specified under and Electrical Work.

Questions: 1. Can the VA clarify if Section 09 06 00 will be provided prior to bid?

2. Can the VA clarify if exit signs are in this projects scope of where and if so, please provide the details.

Response: Section 09 06 00 is not needed. No exit signs in the scope of this project.

51. Reference Section 13 05 41 SEISMIC RESTRAINT REQUIREMENTS FOR NON-STRUCTURAL COMPONENTS, para 1.2 RELATED WORK Question: Can the VA clarify if the 3 Related sections within this specification are valid and if so will the VA provide those sections prior to bid?

Response: These are not needed.

52. Reference Section 22 05 11 COMMON WORK RESULTS FOR PLUMBING, para 1.2 RELATED WORK Question: Can the VA clarify if the included Section 31 20 11, EARTH MOVING (Short Form) is required for this project?

Response: This is not needed.

53. Reference Section 22 05 11 COMMON WORK RESULTS FOR PLUMBING, para 3.13 DEMONSTRATION AND TRAINING “A” Question: Can the VA confirm that the GC needs to carry costs to provide services of “manufacturer’s technical representative” for four hours to instruct each VA personnel responsible in operation and maintenance of the system?

Response: This is not needed.

54. Reference Section Reference Section 22 08 00 COMMISIONING OF PLUMBING SYSTEMS, para 1.1 SUBMITTALS “B.”

This para states “A Commissioning Agent (CxA) appointed by the Department of Veterans Affairs will manage the commissioning process.”

Question: Can the VA confirm that the CxA will be provided by the VA?

Response: VA will be the CxA.

55. Reference Section 23 05 11 COMMON WORK RESULTS FOR HVAC, para 1.4 SUBMITTALS “B.”

This portion of the para specifically states “Our Direct-Digital Control for all HVAC is provided by JCI. General Contractor must include JCI, Inc as his Integrator Sub-Contractor.”

Question: Is the VA going to provide the J&A as the sole source for the integrator?

Response: VA building automation system is METASYS. Fan coil units need to work with existing building automation system.

56. Reference Section 23 05 11 COMMON WORK RESULTS FOR HVAC, para 1.4 SUBMITTALS “B.”

Not sure why this section was edited to include what it modified, but everything under “B” is not specific to requirements for what are to be submittals. These in “B” appears to be the parameters that one would find in Section 23 09 23 DIRECT-DIGITAL CONTROL SYSTEM FOR HVAC.

Question: What part of Section 23 09 23 DIRECT-DIGITAL CONTROL SYSTEM FOR HVAC is actually applicable if the scope appears in the SOW and/or Section 23 05 11 COMMON WORK RESULTS FOR HVAC Response: VA building automation system is METASYS. Fan coil units need to work with existing building automation system.

57. HVAC General It is typical under a Bid Build that the design provides control schematics, operating sequences, DDC Control object lists, and Gateway Interoperability Schedules on the drawings.

Question: Is the VA going to provide this typical design information prior to bid?

Response: VA building automation system is METASYS. Fan coil units need to work with existing building automation system.

58. Reference Section 23 05 11 COMMON WORK RESULTS FOR HVAC, para 1.4 SUBMITTALS “B.”

This portion of the para specifically states “Our Direct-Digital Control for all HVAC is provided by JCI.

However, Section 23 09 23, para G.1 states the below:

“The General Contractor of this project shall directly hire the Control System Integrator in a contract separate from the contract procuring the controls contractor administered by this Section of the technical specifications.”

Question: It appears that the solicitation requires JCI to fill both roles on this project contrary to the specifications. Can the VA clarify that JCI for this project is responsible as the Control System Integrator and the Controls Contractor does not have to be JCI?

Response: VA building automation system is METASYS. Fan coil units need to work with existing building automation system.

59. Reference Section 23 05 11 COMMON WORK RESULTS FOR HVAC, para 1.4 SUBMITTALS “B. 8.”

This para discusses providing the VA with spare parts required for every five (5) FCUs provided.

Questions: Are we to include costs for spare parts for every 5 FCUs? If so what specific spare parts are required to include the quantities of each?

Response: VA needs only two spares of each: chiller water valve, hot water valve, the steam valve, and steam trap.

60. Reference Section 23 09 23 DIRECT-DIGITAL CONTROL SYSTEM FOR HVAC, para 1.2 RELATED WORK “C” A related Section 23 64 00, Packaged Water Chillers was retained in the list.

Question: Can the VA clarify that chiller work is not required under this project?

Response: This is not needed.

61. Reference Section 23 09 23 DIRECT-DIGITAL CONTROL SYSTEM FOR HVAC, para 1.5 PERFORMANCE “A 10” The reference states “Extent of direct digital control: control design shall allow for at least the points indicated on the points lists on the drawings.”

Question: Will the VA provide the required points that are not indicated on the drawings prior to bid?

Response: VA building automation system is METASYS. Fan coil units need to work with existing building automation system.

62. Reference Section 23 09 23 DIRECT-DIGITAL CONTROL SYSTEM FOR HVAC, para 1.6 WARRANTY “A” This para references FAR clause 52.246-21. This clause states the warranty shall continue for a period of 1 year from the date of final acceptance of the work. If the Government takes possession of any part of the work before final acceptance, this warranty shall continue for a period of 1 year from the date the Government takes possession.

Question: The scope is to be phased and commissioning of each FCU is to take place as the work progresses. For warranty purposes is the VA going to issue partial BOD/ acceptance as each unit is commissioned?

Response: VA will provide a partial commissioning date for warranty purposes to buildings 88, 90, and 91respectively.

63. Reference Section 23 21 13 HYDRONIC PIPING, para 1.2 RELATED WORK “F.”

Section 23 21 23, HYDRONIC PUMPS was retained for related work but not included.

Question: Can the VA confirm there are no hydronic pumps required for this project?

Response: This is not needed.

64. Reference Section 23 21 13 HYDRONIC PIPING, para 1.6 SPARE PARTS “A.”

This para discusses providing the VA with mechanical pressed sealed fittings tools required for each pipe size used at the facility.

Question: Are we to include costs for these tools?

Response: Include those costs if you are to use mechanical pressed fittings.

65. Reference Section 23 22 13 STEAM AND CONDENSATE HEATING PIPING, para 1.2 RELATED WORK “C & G” Sections 01 81 13, SUSTAINABLE CONSTRUCTION REQUIREMENTS & 23 05 10, COMMON WORK RESULTS FOR STEAM GENERATION was retained for related work but not included.

Question: Can the VA confirm these are not required for this project?

Response: This is not needed.

66. Reference Section 26 05 26 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS, para 1.2 RELATED WORK “D” Section 26 13 13, MEDIUM-VOLTAGE CIRCUIT BREAKER SWITCHGEAR was retained for related work but not included.

Question: Can the VA confirm there are no switchgear is required for this project?

Response: This is not needed.

67. Reference Section 26 05 33 RACEWAY AND BOXES FOR ELECTRICAL SYSTEMS, para 1.2 RELATED WORK “A” Section 07 60 00, FLASHING AND SHEET METAL was retained for related work but not included.

Question: Can the VA confirm there are no 07 60 00 requirements for this project?

Response: This is not needed.

68. Reference Section 26 24 16 PANELBOARDS There are no panel boards indicated in the SOW nor on the drawings.

Question: Can the VA confirm there are no panelboard requirements for this project, and if there is requirement, please provide the appropriate panelboard location, type, size, where the panel is to be fed from and what circuits are to be installed on the panelboard?

Response: This is not needed.

69. Reference Section 26 24 16 PANELBOARDS, para 1.2 RELATED WORK “G” Section 26 09 23, LIGHTING CONTROLS was retained for related work but not included.

Question: Can the VA confirm there are no lighting control requirements for this project?

Response: This is not needed.

70. Reference Section 26 27 26 WIRING DEVICES Can the VA confirm there are no wiring device requirements for this project, and if there is requirement, please provide the appropriate location, type, size, where the device is to be fed from and what circuits are to be installed on the panelboard?

Response: This is not needed.

END of Questions image1.emf