36C25524Q0098_1.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

4801 Linwood Blvd

Kansas City MO

CONTACT INFORMATION

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contract Specialist Ashley Schmitt ashley.schmitt@va.gov 913-946-1974

ADDITIONAL INFORMATION

DESCRIPTION

FREEZER MAINTENANCE

STATEMENT OF WORK - RESEARCH SERVICE

1. Provide a minimum of two inspections per year. During these inspections complete the following for the 19 freezers ( -80Cs):

a. Check calibration of temperature controls and make necessary adjustments.

b. Check heat exchanger temperature to determine proper operation when applicable.

c. Run amperage draw on compressor to check with name-plate specifications.

d. Check cycle timer when applicable.

e. Clean condenser coil.

f. Check proper operation of door enclosures and hinges.

g. Check all electrical connections and contactors.

h. Check calibration of temperature recorder(s).

i. Provide equipment logs.

j. Provide to management the Inspection Report which lists conditions that need attention, their priority rating and estimated budget amounts.

k. Replace defective parts as needed based on contract agreement during the visit.

2. Contractor Check-in – The contractor’s representative will schedule all work for Research Service. Contractor’s representative will contact the Budget Analyst in prior to performance of services.

3. Contractor shall provide all parts (If any parts are not covered reference them in the quote), tools, test equipment, software, labor, travel, and equipment necessary to provide inspections, perform preventive maintenance for the below -80s -degree freezers located in the Kansas City VAMC Research department. This work shall be accomplished on a semi-annual basis.

4. Contractor shall ensure that equipment serviced by this contract follows the most up-to-date published edition of the applicable VA standards. The contractor will be responsible to ensure that Contractor Employees providing work on this contract are fully trained, accredited and completely competent to perform the required work. Equipment used in performance of the contract by Contractor Employees will function in conformance with the latest published edition of the applicable industry standards.

5. Defective parts must be replaced according to contract agreement. If another trip is required Provide in advance quote for the services.

6. The contractor’s filed service employee shall always wear visible identification while on the premises of the VA Medical Center. Smoking is prohibited inside of buildings and only allowed in designated areas. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search, Violation of the VA regulation may result in citation answerable in the United States (Federal) District Court.

7. All vehicles will be locked, and the keys removed while performing service on the Medical Center’s property. This is intended to protect the contractor’s property and provide for safety of the Medical Center’s personnel. Vehicle(s) shall be identified. Parking in the appropriate designated parking areas is expected. Information on parking is available from the on-site VA Police. The VA Medical Center will not invalidate or make reimbursement for parking violations of the contractor for any condition.

8. In performance of this contract, the contractor shall take such safety precautions as the Contracting Officer or designee may determine to be reasonably necessary to protect the lives and health of the occupants of any building. The Contracting Officer or designee will notify the contractor of any non-compliance with the foregoing provisions and action to be taken.

9. There is a potential for exposure to blood-borne or other infectious material with equipment throughout the hospital. All maintenance persons must use the “Universal Precautions” (i.e., decontamination of medical equipment, wearing protective gloves, aprons, and goggles) during the cleaning and maintenance/repair procedures required by this contract. BSCs that have been used for work involving infectious materials must be decontaminated before HEPA filters are changed or internal repair work is done. The contractor shall post signs at the door to the laboratory indicating that decontamination is in progress and entry is limited. In addition, a warning sign should also be displayed at the face of the BSC during the decontamination procedure.

10. The C&A Requirements do not apply, and a Security Accreditation Package is not required.

11. Equipment covered by this agreement is listed in the Equipment list section of this agreement and will determine the areas covered during inspections.

Freezers (-80s) List - Research updated 6/30/23

Model: 990

Model: 8956

Model: 8956

Model: 8956

Model: IU1786A

Model: 88600A

Model: MDF-U51VA

Model: DW-86L578J

F3.110

Model: 8956

Model: PR120-5

Model: LFFN15M5HWB

Model: PV8522

F4.120-F-KC

Model: none

Model:FUM17DTCRWH

Model: 990

model: 13-986-153

Model: MDF-U500VXC-PA

Presolicitation Notice