36C25523Q0555 0001 Amendment Questions and Answers 1.12.2024.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

589-24-1-5130-0001

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders

36C25523Q0555

01-12-2024

X

X X

589-3640160-5130-829800-2580 0100C4189

X 1

Overnight Lodging Services - Columbia MO The purpose of this amendment is to answer questions.

1. Please see pages 2 and 3 for questions and answers as of 1/12/2024.

2. Additional questions are due NLT 1/18/2024 at 8 AM CST.

MICKEYA LINZIE

CONTRACTING OFFICER

1. Do you accept proposals from a SAM certified vendor offering rooms on behalf of the Hotel?

Per the statement of work, “The contractor must operate an established lodging facility in the local community and can provide proof of reliably providing the requested service within their established facility.”

2. Will you provide a tax exemption certificate to the awarded vendor? –

Yes, I can provide a tax-exempt letter.

3. If shuttle service is not a requirement, how will the absence of shuttle service impact on the award decision?

The totality of what is offered in the bids will be considered, not just one single element.

4. If shuttle service is preferred, will you accept a fee for shuttle service in addition to the room rate?

If a vendor is wanting a fee for offering shuttle service, it must be included in the total bid for room rate.

5. Is there a certain mile radius the Hotel should be located within?

The facility will need to be in the local Columbia, Missouri area - within the zip codes 65201, 65202, 65203.

6. Can you give us an estimate of when this contract will commence for planning purposes?

Base year: February 3, 2024 – February 2, 2025

7. Are we able to submit more than one hotel?

If submitting 2 different hotel locations as 2 different considerations, that would be acceptable.

Also, keep in mind “The contractor must operate an established lodging facility in the local community and can provide proof of reliably providing the requested service within their established facility.”

I didn’t read this…are third-party travel management companies allowed to respond to this request?

This requirement is in the first paragraph of the statement of work. The awarded contractor must operate an established lodging facility in the local community and can provide proof of reliably providing the requested service within their established facility.

8. Will a tax-exempt form be provided?

Yes, I can provide a tax-exempt letter.

9. Is there a specific radius from host hotel to VAMC?

The facility will need to be in the local Columbia, MO area, within the zip codes of 65201, 65202, 65203.

10. Is this a new contract?

o If not new, who was the past incumbent and contract number?

36C25518D0184; EXECUTIVE HOTEL MANAGEMENT, INC. DBA HOLIDAY INN

11. Do you have a target date or date range when the final award decision will be made?

On or before January 29, 2024.

12. What is the start(arrival) and end (last departure) date and total duration of this BPA please?

Base year: February 3, 2024 – February 2, 2025.

This will be a base plus four options contract ending on February 2, 2029, at the Government’s discretion.

13. Also, in terms of options, is there a specific mileage distance from the VA Columbia Missouri Health Care System - Columbia, MO that is preferred please?

The facility will need to be in the local Columbia, MO area - within the zip codes of 65201, 65202, 65203.