Pre-Proposal Conference 589-22-410 Elevators Bldg 1 _ 15 KC VAMC.doc

PRE-PROPOSAL CONF 589-22-410 Replace Elevators Buildings 1 & 15, KC VAMC

Introduction

(a) Good morning, thank you for taking the time to attend this pre-bid conference.

(b) Today we will discuss contractual issues, discuss technical issues, entertain questions, and finally conduct a walk through of the areas. Please sign the attendance roster; this will be published along with any applicable amendments to the solicitation on the Sam.gov website.

(c) Before we cover the issues, let me first introduce myself and the Government team.

CO – Matt Finley COR – Cameron Buse. Alternate- Marcus Stevension. The COR is responsible for day-to-day technical oversight of this project. They are not here to be Quality Control. This is the prime contractor’s responsibility.

Other VA staff -

I. Contractual Items

1. General:

(a) Project No./Project Title: 589-22-410 Replace Elevators Buildings 1 & 15 KC VAMC (b) Cost Range: Between $2,000,000 and $5,000,000 (VAAR 836.204), NAICS Code 238290, Other Building Equipment Contractors.

(c) Completion Time: 550 Calander days after receipt of notice to proceed for base bid.

(d) Proposals are due Tuesday February 15, 2022 - 2:00 PM CT to Matthew.Finley@va.gov . All proposals are required to have a 120-day acceptance period. Questions are due February 3, 2022. Be promt with your responses. Please ensure that you provide name, company name, phone # where you can be reached, and email address in the event a clarification is necessary. Questions must be sent via email to the contracting officer at matthew.finley@va.gov and must be from the prime contractor. Please do not post VA employees contact information to public forums as a direct POC.

(d) The project is 100% set aside for Service Disabled Veteran Owned Small Business. The successful prime contractor will be required to perform no less than 25 percent of the construction labor. (See worksheet in solicitation).

(e) The selection process for this procurement is based on the Lowest Priced Technically Accepted Offer. Note that offers that are not technically acceptable cannot be selected, regardless of price.

(f) Please review and comply with Project Specific Information Instructions outlined in the solicitation. You may be considered nonresponsive if required items are not submitted with your initial proposal. The Government plans to award without discussions. However, we reserve the right to open discussions if necessary.

(g) There is a base bid amount and 3 additional CLIN items/deductive alternates. Enter bid amounts for base bid and all alternates on the worksheet page 3 of the solicitation. Amounts must be entered for all items.

(h) Please keep side-bar conversations to a minimum. Pictures may only be taken while being escorted, cannot be taken with people in them and no photos of anything that could be considered VA “sensitive information”.

2. Disclaimer Statements:

(a) Remarks and explanations at the conference shall not qualify the terms of the solicitation

(b) Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing

3. Bonds:

(a) A bid Bond in the amount of 20% must accompany your BID.

(b) After award of the contract a Payment Bond and a Performance Bond in the amount of 100% of the contract value are due prior to a Notice to Proceed Letter being issued.

4. Buy American Act: The solicitation is subject to the Buy American Act, and it generally requires the use of American made products. Please keep this in mind when you are providing product submittal data.

5. Davis-Bacon Act: All labor performed under this contract is subject to the Davis-Bacon Act and related labor laws, to include the payment of at least the amounts shown in the wage determination in the solicitation. If the wage rate changes prior to the proposal due date, an amendment including the current rates will be issued.

6. Other Contracting Topics:

(a) The purchase of material for this project is exempt from state sales tax. A Missouri Tax exempt certificate will be issued after contract award.

(b) The contractor is expected to maintain insurance coverage during the contract period as directed in the specifications.

(c) Progress payments will be made no later than 30 days after receipt of an acceptable invoice.

(e) There are 2 important submittals that we need at contract start-up. They are the Schedule of Values, and a Construction Schedule.

(f) Weekly meetings will be held with the contractor and VA staff via MS Teams. A FTP site such as Procore, Submittal Exchange or approved equal must be established and maintained by the contractor throughout project and close out phase. A qualified and approved superintendent must be present on site at all times. This individual will be responsible for submitting daily logs describing work preformed to the COR each day.

(g) All contractor staff must complete the badging process prior to commencing work at the medical center.

II. Technical Issues – I will now turn the conference over to the COR. Please ensure that you stay together as a group during the walk thru so that information can be presented only once.