36C25519R0084-001.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25519R0084

X 07-10-2019

589A6 JOC

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048 Y Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway Leavenworth KS 66048

PARISON, TIM

913-946-1140 THIS SOLICITATION IS A 100% SERVICE DISABLED VETERAN OWNED SMALL BUSINESS SET-ASIDE.

NCO 15 anticipates the award of one (1) Indefinite-Delivery/Indefinite Quantity (IDIQ) Job Order Contract (JOC), for the Dwight D. Eisenhower, VA Medical Center (VAMC), 4101 South 4th Street, Leavenworth Kansas 66048 is in need of expedited procurement capabilities through the JOC to provide simplified non-complex, general construction services for lower dollar construction projects, maintenance, alterations, and repair of buildings, structures, or other real property projects.

The North American Industry Classification System (NAICS) for this acquisition is 236220, General Contractors.

The small business size standard is $36.5 million.

This acquisition is a 100% Set-Aside for Service Disabled Veteran Owned Small Business (SDVOSB).

All Contractors and Joint Ventures must be verified in VetBiz and registered in SAMS at the time of proposal due date to be eligible for award. Notice: Clause 52.222-37 Employment Reports on Disabled Veterans and Veterans is incorporated by reference in this solicitation. Public Law (P.L. 105-339), Section 1354 provides that no agency may enter into a contract with a contractor who has not filed a VETS-4212 report for the proceeding fiscal year under Title 38 Section 4212(d).

DUNS Number: _____________________________________ Proposals submitted by Teaming Arrangements other than VA Joint Ventures will not be considered.

Contract will be for a one-year (1) base period with up tofour (4) one-year option periods. The total contract will not exceed five (5) years. Minimum task order amount: $2,000.00 and Maximum Task Order amount: $500,000. The maximum contract value for each contract shall not exceed $20,000,000.00 over the life of award and will be made based on the best value to the Government. Base Contract Year is anticipatedto be for a 365 calendar day period.

The anticipated award date will be on or about 09/16/2019. Basic Contract Year is anticipated to be 09/16/2019 through 09/30/2020.

There will be only one site visit / pre-solicitation meeting on July 23, 2019 at 10:00 AM CST. Attendance is highly recommended.

Questions relating to this solicitation document must be submitted in writing via email to timothy.parison@va.gov no later than 2:00 PM local time, 07/30/2019. This solicitation will be evaluated pursuant to FAR Part 15 and Part 16.

TBD

TBD

X X

52.211-10 X

1 DVD

2:00 PM CDT

08-22-2019

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048 36C255 Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp

Austin TX 877-353-9791 512-460-5429

Table of Contents

A.3 CONTRACT COEFFICIENTS

SCHEDULE A -- CONTRACT COEFFICIENTS

1. LOCATON

All work outlined in each task order solicitation shall be performed at:

Dwight D. Eisenhower, VA Medical Center, 4101 South 4th St, Leavenworth, Kansas 66048.

2. COEFFICIENTS:

0001 - BASIC CONTRACT YEAR - ONE CALENDAR YEAR FROM AWARD

The price set forth in the RS Means software on the date the proposal is due shall be multiplied against the coefficient proposed below to determine line item unit cost.

0001 - BASIC CONTRACT YEAR - ONE CALENDAR YEAR FROM AWARD

Fill-in the blanks using the format = X.XX (no more than two decimal places).

0001A

______ -- NORMAL WORK HOURS --

In effect from contract award date of __________ to end of ordering period of __________ (see notes).

Normal work hours are from 7:30 A.M. to 4:30 P.M., Monday through Friday excluding Saturday, Sunday, and Federal Holidays.

0001B

______ -- OTHER THAN NORMAL WORK HOURS --

In effect from contract award date of __________ to end of ordering period of __________ (see notes).

Other than normal working hours are any hours not stated above.

0002 - OPTION PERIOD I

0002A

______ -- NORMAL WORK HOURS –

In effect from option period award date of __________ to end of ordering period of __________ (see notes).

Normal work hours are from 7:30 A.M. to 4:30 P.M., Monday through Friday excluding Saturday, Sunday, and Federal Holidays.

0002B

______ -- OTHER THAN NORMAL WORK HOURS –

In effect from option period award date of __________ to end of ordering period of __________ (see notes).

0003 - OPTION PERIOD II

0003A

______ -- NORMAL WORK HOURS --

In effect from contract award date of __________ to end of ordering period of __________ (see notes).

Normal work hours are from 7:30 A.M. to 4:30 P.M., Monday through Friday excluding Saturday, Sunday, and Federal Holidays.

0003B

______ -- OTHER THAN NORMAL WORK HOURS --

In effect from contract award date of __________ to end of ordering period of __________ (see notes).

0004 - OPTION PERIOD III

0004A

______ -- NORMAL WORK HOURS –

In effect from option period award date of __________ to end of ordering period of __________ (see notes).

Normal work hours are from 7:30 A.M. to 4:30 P.M., Monday through Friday excluding Saturday, Sunday, and Federal Holidays.

0004B

______ -- OTHER THAN NORMAL WORK HOURS –

In effect from option period award date of __________ to end of ordering period of __________ (see notes).

Other than normal working hours are any hours not stated above.

0005 - OPTION PERIOD IV

0005A

______ -- NORMAL WORK HOURS –

In effect from option period award date of __________ to end of ordering period of __________ (see notes).

Normal work hours are from 7:30 A.M. to 4:30 P.M., Monday through Friday excluding Saturday, Sunday, and Federal Holidays.

0005B

______ -- OTHER THAN NORMAL WORK HOURS –

In effect from option period award date of __________ to end of ordering period of __________ (see notes).

Other than normal working hours are any hours not stated above.

NOTES:

1. In addition to the insurance requirements required by FAR 28.307-2 and FAR 52.228-5, there shall be no exclusionary clauses added to this contract for any asbestos related work that would void the general liability insurance.

2. The effective dates will be filled in at the time of the contract award. The base ordering period shall be from the date of the contract award for one year (365 calendar days), unless the extended by the exercise of an option period. This contract will provide up to four one-year option periods, to extend the ordering periods. The contract coefficients shall be established for the base contract year and for each of the possible four one-year option periods. The contract(s) resulting from this solicitation will not provide for periodic economic price adjustments with the exception of utilizing the latest yearly-published version of R.S. Means Cost Data.

3. Contractor shall use the RS Means Facilities Repair Cost Data Software located at www.rsmeans.com. This Software contains pricing information for the work to be accomplished and for the units of measure specified. The contractor must furnish pricing (proposals) for each individual Task Order on a LINE ITEM BASIS per RS Means Cost Works (www.rsmeans.com).

4. The most recent versions of RS Means cost estimating data will serve as the Unit Price Book (UPB) for this contract. The UPB is updated annually after 1 January and no later than 15 January. The contractor’s proposals for the work described in each task order will be based on the pricing information and the units of measure specified in the UPB. The following RS Means data shall be used:

Facilities Construction Cost Data Facilities Maintenance and Repair Cost Data Mechanical Cost Data Plumbing Cost Data Electrical Cost Data Assemblies Cost Data

5. HARD COPY OF MEANS: The contractor shall provide two (2) electronic (CD) copy and two (2) hard copies of unit price data to consist of the R.S. MEANS® cost data books listed below. Contractor shall provide the latest edition of these books to the hospital Chief of Engineering and CO after 1 January and no later than 15 January, for the life of the contract to include each option year. The contractor shall consider the item non-priced ONLY if it cannot be located in the computer database or any of these guides.

Facilities Construction Cost Data Facilities Maintenance and Repair Cost Data

6. LINE ITEM UNIT PRICES AND QUANTITIES: The price set forth in the RS Means software on the date proposal is due shall be multiplied against the coefficient to determine line item unit cost. Use Dwight D. Eisenhower, VA Medical Center, 4101 South 4th St, Leavenworth, Kansas 66048., for the location of the facility where work is to be completed for all RS Means pricing.

(END OF SCHEDULE)

Page 1 of Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1.1 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000.00, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

(End of Provision)

36C25519R0084

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

Page 1 of

Page 1 of

Requirement Description & Statement of Work

This construction procurement shall follow Federal Acquisition Regulation (FAR) Part 15 and shall be a competitive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside solicitation resulting in the award of one Indefinite Delivery/ Indefinite Quantity (ID/IQ), Job Order Contract (JOC), to the below VA Medical Center (VAMC):

Dwight D. Eisenhower VA Medical Center (VAMC), 4101 S 4th Street, Leavenworth, KS 66048.

The North American Industry Classification system (NAICS) code for this acquisition is 236220 General Contractors – Commercial and Institutional Building Construction. The small business size standard is $36.5 million. The solicitation is 100% set-aside to Service Disabled Veteran Owned Small Business (SDVOSB), as a Request for Proposal (RFP) for a firm fixed-price, Indefinite-Delivery Indefinite-Quantity (IDIQ) contract for a non-commercial item.

The construction IDIQ contracts shall provide general construction work at an indefinite quantity by placing individual task orders with the contractors within minimum and maximum limitations of $2,000.00 - $500,000.00 per task order. Aggregate value for each awarded contract shall not exceed $20,000,000.00.

The minimum guarantee for each awarded IDIQ is $2,000.00 which meets the FAR 16.5 requirement. The will be met by the first task order issued under the contract.

Objective The IDIQ contracts will expedite contract award for construction requirements by reducing engineer design work and acquisition lead-time. All individual task orders shall be Firm Fixed Price.

Once a project applicable to the IDIQ construction contract is identified, the Contracting Officer (CO) shall issue a request for a task order proposal to the contractor. The request for task order proposal and resulting task order will define the scope of work, provide all significant quantities, describe the methods of construction, state the period of performance, and state the quality levels required. Single projects shall not be divided into multiple task orders.

The resultant contracts are to complete simplified non-complex and/or routine construction, maintenance, and/or repair projects that encompass a variety of real property maintenance, repair, and construction work. All work shall be in conformance with the requirements of the contract including, but not limited to, furnishing all materials, labor, plant, tools, equipment, transportation, supervision, management, and all other required services (including engineering/technical design support), incidental items necessary for the successful completion of each issued task order. The IDIQ construction contract is not to include design work. No monetary amount shall be obligated by the award of this contract. Monetary amounts are obligated by the issuance of task orders by the Network Contracting Office-NCO-15) warranted Contracting Officers (CO).

Contract Term This is an indefinite delivery/indefinite quantity type contract for the maintenance, repair and minor construction work on real property. The Contracting Office intends to award a single contract, with a one-year base period and four (4) one-year option periods IDIQ-JOC contract.

Minimum Value

To ensure the contract is binding, the guaranteed minimum contract amount is $2,000.00.

Estimated Maximum Value

The total aggregate value for each awarded contract shall not exceed $20,000,000.00. If the Government’s requirements for services set forth in the statement of work does not result in orders in the amount described as “estimated maximum,” the event shall not constitute the basis for an equitable price adjustment under this contract.

The Government does not guarantee that it will place any orders under this contract in excess of the guaranteed minimum award amount.

Scope of Work The Contractor shall provide, upon receipt of a valid task order, all labor, materials, parts (to include system components), supervision, project management, equipment, quality and safety assurance, infection control and all other necessary resources, except when specified as Government furnished, to repair, maintain, alter, or construct real property facilities and structures at the specified hospital and as specified in strict accordance with all contract terms, conditions, any special contract requirements, specifications, drawings, attachments, and exhibits contained in this contract and per each individual task order.

Coordination of Work

The Contractor’s work and responsibility shall include all contractor planning, programming, administration, and management necessary to provide all repair or construction and related services as specified. The Contractor shall insure all work provided meets or exceeds critical reliability rates or tolerances specified or included in applicable specifications. The Contractor shall provide all related Contractor administration services to perform the work such as quality control, Contractor financial control, preparing and submitting required reports, and submitting necessary information as specified under this contract and within individual task orders. The work shall be conducted by the Contractor in strict accordance with the contract, to include all applicable Federal, State and Municipal laws, codes, regulations, and directives. The contractor shall coordinate all shutdowns with the COR at least 3 weeks in advance of the shutdown. This shall include interior and exterior such as work involving cranes, taking parking spaces, utilities, and public spaces. The contractor shall provide a schedule of values, project schedule, and 3 weeks look ahead schedule for coordination with affected stakeholders.

Task Order Coordination & Pre-Construction Conferences

Representatives of the Contractor shall be required to attend a Pre-Construction Conference prior to scheduling work, mobilizing or performing any work for any issued task order. The CO shall coordinate date and time of the Pre-Construction Conference with the Contractor, Contracting Officer’s Representative (COR), and facility staff members affected by the pending construction site.

The Pre-Construction Conference shall be conducted by the CO with the designated COR and will consist of a formal review of project requirements and establish the Notice to Proceed (NTP) date and completion date of the project.

Formal review of project requirements shall include but is not limited to:

Designation of COR, Task Order and Site-Specific Information, invoicing, scheduling Infection Control, Interim Life Safety Measures, Safety, Badging and Identification requirements, parking access to premise and building; space for material and equipment storage; delivery of materials and use of approaches; and use of corridors, stairways, elevators, eating spaces, and restrooms for Contractor personnel.

The CO will issue the Notice to Proceed before any work or mobilization is authorized to begin.

Subcontractor Coordination The Contractor shall coordinate project expectations with the subcontractors to ensure everything in the SOW and on the specifications and drawings is included in subcontractor bids and work is properly completed prior to the final inspection. The Prime contractor shall submit a SF-1413 Statement and Acknowledgement of Subcontractor(s) for each sub-contractor to the COR for review and approval.

Documentation

Contractors shall clearly include the solicitation number (prior to award) or the contract number (as appropriate) on all documents submitted to the VA.

Task Order Identification: After successful award of each task order the contractor shall clearly include the contract number, task order number, obligation number and project number on all correspondence submitted to the VA.

The solicitation number, contract number, task order number, obligation and project numbers are displayed and shall be easily found on all official government documents issued by the CO.

Pricing:

UNIT PRICE BOOK (UPB):

The most recent versions of RS Means cost estimating data will serve as the UPB for this contract. The UPB is updated annually after 1 January and no later than 15 January. The contractor’s proposals for the work described in each task order will be based on the pricing information and the units of measure specified in the UPB. The following RS Means data shall be used:

(1) Facilities Construction Cost Data

(2) Facilities Maintenance and Repair Cost Data

(3) Mechanical Cost Data

(4) Plumbing Cost Data

(5) Electrical Cost Data

(6) Assemblies Cost Data

If the government specifies an item, which meets both the RS Means line item description and the characteristics called out in the Technical Specifications the contractor is obligated to furnish that item, regardless of actual cost compared to the RS Means cost.

UNIT PRICE SOFTWARE

Contractor shall use the RS Means Facilities Repair Cost Data Software located at www.rsmeans.com. This Software contains pricing information for the work to be accomplished and for the units of measure specified. The contractor must furnish pricing (proposals) for each individual Task Order on a LINE ITEM BASIS per RS Means (www.rsmeans.com).

a. RS Means provides the unit pricing to be used on this contract. Estimates shall be computed using the settings of “Facilities Repair, Union Labor”.

b. RS Means pricing is updated on an annual basis.

c. The contractor shall use the RS Means established pricing in effect as of the date the contractor’s Task Order Price Proposal is received by the Government from the contractor. That price shall remain fixed throughout the life of the Task Order.

d. Working in an Occupied Hospital shall not be added to the RS Means Cost breakdown as a Labor Adjustment Factor. Any cost associated with these factors may be included into the coefficient rate.

HARD COPY OF MEANS:

The contractor shall provide two electronic (CD) copy and two (2) hard copies of unit price data to consist of the R.S. MEANS® cost data books listed below. Contractor shall provide the latest edition of these books to the hospital Chief of Engineering and CO after 1 January and no later than 15 January, for the life of the contract to include each option year. The contractor shall consider the item non-priced ONLY if it cannot be located in the computer database or any of these guides.

Facilities Construction Cost Data Facilities Maintenance and Repair Cost Data

LINE ITEM UNIT PRICES AND QUANTITIES:

The price set forth in the RS Means software on the date proposal is due shall be multiplied against the coefficient to determine line item unit cost. Use Dwight D. Eisenhower VA Medical Center (VAMC), 4101 S 4th Street, Leavenworth, KS 66048, for the location of the facility where work is to be completed for all RS Means pricing.

COEFFICIENT/WAGE DETERMINATION:

A. The purpose of applying the coefficient(s) to direct costs, national average bare costs as obtained from the Unit Price Book, and/or negotiated bare costs of non-Unit Price Book (non-pre-priced) items, is to compensate the Contractor for all indirect costs and profit for performance.

B. Contractor will use the most up to date wage determination available from the Department of Labor for Leavenworth County at the time of task order award. After the first year of the IDIQ contract and each year after, the contracting officer will incorporate a new wage determination into the contract and the most current update of R.S. Means pricing*. The contracting Officer will incorporate the wage determination for the current contractual period i.e. base or option period within each task order issued. The contractor will use the updated R.S. Means Cost Estimating System (unit price book) multiplied by the coefficient in the basic contract to price individual task orders. The coefficient(s) for base period and four (4) option year periods will remain unchanged throughout the life of each contract period and no other contract adjustments will be made as a result of the incorporation of the new or revised wage determination.

*Note: Since award will be made prior to January 1st, the most current RS Means pricing will be utilized from date of award to January 1, 2019. Annual updates will occur on a yearly basis thereafter, IAW with RS Means updates, not from the anniversary date of the awarded contract.

C. The bidder’s/contractor’s coefficients (in percentage format, no more than 3 decimal places) shall contain any/all applicable profit and burden costs such as, but not limited to, bond premiums; insurance; compliance with environmental and safety laws/regulations, taxes, overhead, general and administrative expense and any/all other associated indirect costs required to perform the work. IDIQ unit prices are for materials in place (FOB Destination) and, unless otherwise specified, include materials, labor and equipment.

The government expects reasonable coefficients to accomplish the resulting task orders. Submitted coefficient(s) less than one (1.00) requires an acknowledgement from the bonding company that work will be bid and may potentially be accomplished at less than cost.

Task order prices will be based on negotiated quantities times the total of the current established prices in the R.S. Means database bare cost column (which means no markup for overhead and profit (O&P)) times the current City Cost Index (weighted average percentage) for the VA facility location. After the City Index has been applied, this amount will then be multiplied by the coefficient proposed for the applicable category. Any non-priced items will then be added on to the total to arrive at the total task price for a unit of work. The contractor shall not use more than 20% by cost non- priced line items. Example: Pricing will be determined at the task order level as follows:

Total amount of RS Means items

E. The categories of pricing coefficient(s) in this contract are based on a combination of normal working hours and other than normal working hours. If a task order includes work that has more than one pricing coefficient category, the work will be weighted and the applicable coefficient applied to its portion of the direct costs.

F. The bidder must include a coefficient cost for work to be performed during normal hours and other than normal working hours; the appropriate coefficient will be applied to each task order issued under the contract.

LINE ITEM UNIT PRICES

Unit prices include consideration of direct material, labor, and equipment costs, but do not include indirect costs and profit. Indirect costs and profit are in the coefficients.

NON-PREPRICED ITEMS

Items of work not covered by RS Means Software, but within its scope, may be negotiated by the Contracting Officer. Added items of work shall be incorporated into and made a part of the task order in accordance with VAAR 852.236-88 Changes, and shall be performed at the negotiated unit price. Non-prepriced work shall be so noted on each task order. Non-prepriced proposals shall be supported with verifiable documentation showing a minimum of two competitive quotes. Non-prepriced items shall be proposed in bare costs only (material, equipment and labor) multiplied by the quantity and the coefficient. If the dollar value of the non-prepriced items exceeds 10 percent of the dollar value of the task order proposals must be supported with verifiable documentation and quotes from at least three sources.

Specifications:

Technical Specifications: Specifications for task orders shall be interpreted as follows: All labor, material, equipment, spare parts, and work required by a specification shall be considered part of the unit price unless the task description or technical specifications state otherwise.

Work shall be accomplished consistent with standards criteria, products and execution methods set forth in the ‘VA MASTER CONSTRUCTION SPECIFICATIONS’ as defined in https://cfm.va.gov/til/spec.asp and more fully defined by specifications and drawings within each Task Order. Task orders may contain only a simplified SOW and sketches.

Demolition

Demolition prices in RS Means covers the cost of removal and disposal of items. Demolition includes removal of the item, handling, disassembly if required, loading in a truck or dumpster, and disposal of demolished items, whether salvageable or non-salvageable, unless specified otherwise by the RS Means task. Unit prices for demolition exclude costs for hauling. A disposal receipt shall be provided to the VA COR for all materials disposed of. This receipt shall show proper handling by a disposal facility or at a minimum type and amount of material being disposed.

Abbreviations

A list of abbreviations to be used in pricing is provided below.

Personnel:

The Contractor shall provide all personnel necessary to accomplish all work within the time frames specified for each task order. All employees that interface with customers shall be able to speak and understand the English language.

Identification

The Contractor shall ensure each employee of the contractor and all sub-contractors are provided photo identification including name of company and name of the employee. The Contractor shall ensure each superintendent and/or foreman also obtains a government furnished identification badge. Each employee shall follow established facility procedures for displaying the identification badge while within the boundaries of the medical centers. The Contractor shall provide personnel to complete all badging documentation and forms to obtain badges for all Contractor and Subcontractor personnel.

Training

VA PRIVACY TRAINING FOR PERSONNEL WITHOUT ACCESS TO VA COMPUTER SYSTEM OR DIRECT ACCESS OR USE TO VA SENSITIVE INFORMATION the Department of Veterans Affairs (VA) must comply with all applicable privacy and confidentiality statutes and regulations. This will necessitate all contractor personnel be trained annually on privacy requirements. For contractor and subcontractor personnel that do not require access to VA computer system or direct access or use to VA “sensitive information” this requirement shall be met by one-on-one training coordinated by the Contracting Officer’s Representative. The training should take a maximum of 30 minutes to review and will require each individual to sign the documentation of training. This requirement will be met by all personnel of the contractor and any subcontractor on the awarded contract prior to commencing work on the project.

Safety Training All construction workers shall have the OSHA 10-hour or 30-hour Construction Safety Outreach course and any necessary safety training to be able to identify hazards within their work environment. Contractor Superintendent and/or designated Safety Officer shall have the OSHA 30-hour Construction Safety course. Contractor shall, utilizing the submittal process, furnish copies of OSHA 10 or 30 hour course documentation for each person working on site.

Infection Control Training All construction workers shall be trained on VA infection control procedures. Training document will be furnished by the government to the contractor. Contractor is responsible to ensure their employees working on site complete the training and are familiar with project specific requirements. Training should take a maximum of 30 minutes to review and will require each individual to sign the documentation of training. Infection Control measures and requirements will be included in the design documents furnished to the contractor and will be discussed at the pre-construction meeting.

Project Manager

The Contractor shall identify a Project Manager/Superintendent who will be assigned to projects awarded under the resulting contract in writing to the Contracting Officer with the response to the Request for Proposal for this solicitation. The Project Manager/Superintendent shall have a minimum of three (3) years experience supervising construction projects similar to those performed at a VA Medical Center, active commercial hospital which is equal or larger in size, services provided, and patient care load than the Leavenworth VA Medical Center, or other medical or medical related facility which is active 24 hours a day and 365 days a year. If the Project Manager/Superintendent does not have the necessary experience, the proposal may be rejected. The Contractor shall provide a resume for the Project Manager/Superintendent with the information necessary to confirm training and experience with the RFP response. Project Manager and Superintendent shall not be changed without written authorization and concurrence from the CO and COR.

The Project Manager and or Superintendent shall be physically present at the on-site project office anytime work is being performed. Work performed outside of normal working hours shall be required to have prior written approval from the COR.

Quality Control Manager (may be the same as the project manager)

The Contractor shall identify a Quality Control Manager (QCM) experienced in managing and inspecting construction projects to the Contracting Officer in writing with the response to the Request for Proposal for this solicitation. QCM shall have a minimum 3 years experience inspecting construction projects similar to those performed at a VA Medical Center, active commercial hospital which is equal or larger in size, services provided, and patient care load than the Leavenworth VA Medical Center, or other medical or medical related facility which is active 24 hours a day and 365 days a year. The proposed candidates shall present a copy of 30-hour OSHA Construction Safety training certificate with the contractor’s response to the RFP. The QCM shall be physically present at the project office, except on Federal Government holidays (see list below), as designated in the statement of work issued with each individual task order. The QCM shall have authority to act for the Contractor in all quality control matters. The Contractor shall provide a resume for the QCM with the information necessary to confirm training and experience with the RFP response. If the QCM does not have the necessary experience, the proposal may be rejected. QCM shall not be changed without written authorization and concurrence from the CO and COR.

Site Safety and Health Officer (SSHO) and Competent Person (CP) (May be the same as the Project Manager or Quality Control Manager but all three positions shall not be maintained by the same person.)

In accordance with VA Master Specification 01 35 26, the Contractor shall identify a SSHO and CP who will visit project sites and who will be responsible for safety compliance for the projects awarded under this contract. This information will be provided with the response to the Request for Proposal for this solicitation. The SSHO/CP shall be experienced in managing safety for and inspecting construction projects similar to those performed at a VA Medical Center, active commercial hospital which is equal or larger in size, services provided, and patient care load than the Leavenworth VA Medical Center, or other medical or medical related facility which is active 24 hours a day and 365 days a year. This individual shall have authority to act for the Contractor in all safety matters. The SSHO/CP shall have qualification and training as required by OSHA 29CFR1926 and five years of experience as a safety and health professional in the construction industry. The Contractor shall provide a resume for the SSHO/CP with the information necessary to confirm training and experience with the RFP response. The SSHO/CP shall present a copy of 30-hour OSHA Construction Safety training certificate. The SSHO/CP shall not be changed without written authorization and concurrence from the CO and COR.

Security Requirements:

The Contractor shall comply with security regulations mandated by the VA Police and/or the agency occupying the space where work is performed, including any necessary security clearances.

Site Security

The Contractor shall provide site security (fencing, lighting, or guard service) as required by each Task Order. However, as a minimum, the Contractor shall maintain the site and all other Contractor controlled areas in such manner as to minimize the risk of theft, vandalism, injury, or accident. The Contractor shall comply with site security regulations.

Parking

All contractor parking shall be designated in design documents coordinated and approved by the COR for each task order.

Storage

Storage space is not provided by the VA outside the construction site for materials unless designated in specifications and drawing and approved by the COR.

Operations

The VA Canteen is open to the public and accessible to the contractors.

Contractor Key Control:

The Contractor shall establish and implement methods of making sure that all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR.

In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the COR, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment (s) due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor until the entire cost is recouped.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the COR.

The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

Any lock provided by the contractor for temporary security issues shall be compatible with the VA keying system as approved by the COR.

Fire Prevention and Protection:

The Contractor shall comply with all fire prevention measures prescribed by the medical center. A Hot Work Permit, as applicable, shall be obtained by the Contractor prior to performing any work requiring open flame devices. Open flame devices include, blow torches, portable furnaces, tar kettles, and gas or electric welding and cutting equipment. The Contractor shall be liable for any fire damage to Government property attributable to negligence.

Disposal of Equipment, Scrap Materials, and Debris:

Turn-in Items

Any item to be turned over to the Government will be specifically identified in the scope of work or specifications for the individual task order. The Contractor shall deliver items over to the Government to the storage area specified in the scope of work. Turn-in items must be palletized, wrapped in plastic, and labeled.

Disposal Methods

All Government property items as outlined in the specifications and salvageable materials to be removed shall become the property of the Contractor unless specified otherwise. These items shall be promptly removed from the facility and shall not be stored at the job site.

Disposal of Hazardous Materials

The Contractor shall comply with all applicable laws on occupational safety and health, the handling and storage of hazardous materials, and the proper handling and disposal of hazardous wastes and hazardous substances generated by its activities.

Asbestos Removal:

Asbestos containing materials shall be removed and disposed of by a certified asbestos removal contractor and in accordance with VA specifications, state, and local requirements.

Environmental Compliance:

The Contractor shall comply with all applicable environmental laws and regulations including installation specific requirements.

TASK ORDER Ordering Procedures:

As requirements for task order performance under the terms of this contract are identified by the VA, the CO will send the Contractor a request for proposal (RFP). The RFP will identify the existing requirement to include the estimated period of performance. Requirements will be based on designs provided by the Government and will consist of scope of work narrative, engineering drawings and/or sketches and specifications as applicable for the magnitude of work to be completed.

Proposals

A site visit shall be conducted by the CO with the COR and the Contractor to discuss project requirements and visit the proposed construction site.

After the site visit, the Contractor shall review the drawings and/or sketches and any changes in the scope of work which resulted from the site visit. The Contractor shall then prepare and submit the task order proposal to the Contracting Officer.

Task Orders:

Upon receipt of the Contractor’s proposal, the CO will review the proposal for accuracy and completeness and shall conduct negotiations with the Contractor as needed.

Task Orders shall be issued by the CO. Each task order shall include the following information:

(1) Date of the task order

(2) Contract number and task order number

(3) Specifications and Drawings

(4) Item numbers and descriptions

(5) Task order price and performance date

(6) Wage Determination (issued with UPB and contract award acceptance)

(7) Accounting and appropriation data

(8) Any other pertinent data

The Contractor shall honor and shall not refuse a task order issued by the CO for work applicable under the IDIQ construction contract with the following exceptions:

The Contractor is not obligated to honor a task order for an amount of less than $2,000.00.

The Contractor is not obligated to honor a task order for an amount exceeding $500,000.00.

Notwithstanding the maximum task order amount limitation stated above, the Contractor shall honor any order exceeding the maximum order limitation stated above, unless that order (or orders) is returned to the ordering office within two (2) days after issuance, with written notice stating the Contractor’s intent not to perform the services called for and the reasons.

Commencement, Prosecution, and Completion of Work

The Contractor shall be required to commence work under this contract within ten (10) calendar days after the date the Contractor receives the Notice to Proceed for each task order. Emergency task orders shall be on a case by case basis.

Submittals

The Contractor shall deliver all project submittals to the COR as agreed during the pre-construction conference or the…