36C25519Q0066_0004.docx

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Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADM

INISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and d ate specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 589-19-1-1792-0005 N/A 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 To all Offerors/Bidders

36C25519Q0066 12-18-2018

X X x ** HOUR & DATE for Receipt of Offers is EXTENDED to: 11:00 AM, 1/24/2019 589-3690160-1792-820100-2312 0100C1075 X Wi-Fi Services - Kansas City VAMC The purpose of this amendment is to answer questions and update the statement of work and the schedule of services and price.

1.

See continuation pages for ques t i ons and answers.

2. The statement of work is updated in its entirety.

3. The schedule of services is updated in its entirety.

4. All solicitation responses will be e-mailed to Jeanine Wallace at jeanine.wallace@va.gov.

5. Solicitation responses are due 24 January 2019 by 11:00 a.m.

6. No other questions will be answered.

Jeanine Wallace Contracting Officer )I lied Questions and Answers Answers are annotated in red Q1. Would you be able to tell me what the existing WIFI equipment that is in place such as make and model number and how many wireless access points there are that would need to be managed?

Aruba AP 103, 105, 135; Qty=91 Aruba S1500-24P; Qty=4 Aruba 3600; Qty=1 SRX210HE2; Qty=9

Q2. Can we please get the existing equipment that includes device type and quantities? See VGIA inventory attachment Q3. Can we please have the block drawing that was not included in the original package? See Block Diagram attachment Q4. Can we please have the drawings for building 57 that were not included in the original package? See attachment Q5. Is Shawnee part of this scope of work or not? Yes, see SOW attachment Q6. Can you please verify and confirm all sites that will be included in scope of work? See SOW attachment Q7. Who is the incumbent contractor? Defense Integration Systems http://defense-is.com/about.html Q8. Who is the current maintenance support incumbent? Defense Integration Systems http://defense-is.com/about.html Q9. Who is the current Internet Service Provider for all sites? For the main campus location, it’s TWC. The off-campus locations all have different ISP’s.

Q10. Can you please provide the current fiber optic diagrams with demark locations? See Block Diagram attachment Q11. Would we be able to get floor plans that delineate the areas that are served by the current WIFI system? Please refer to the drawings in the acquisition package.

Q12. What is the brand and model numbers of the existing WIFI system (i.e.: Meraki, Cisco, etc.) Please refer to attachment.

Q13. Would you be able to tell us how many Wireless Access Points (WAP’s) are in the existing WIFI system? Please refer to the attachment.

Q14. Which sites have existing wireless infrastructure? Refer to the drawings.

Q15. Is this Infrastructure as a Service? Or fully managed service? Vendor shall relinquish ownership of all equipment. VA owns the existing equipment and will own the new equipment that’s installed. VA has an existing service and maintenance contract with the vendor….service is defined as ISPs and maintenance is defined as equipment malfunction.

Q16. Can additional information be provided regarding the SLA expectation for 24hr response onsite? See #13 in the Scope of Work.

Q17. Since the requirement is to take over existing guest wireless network and add additional services areas, will the existing internet circuit be used or is the requirement for a new internet circuit? Use existing Internet infrastructure.

Q18. Is there an existing content filter/web filter product being used today? If so, what is it and what are the current feelings about the product (i.e. happy or looking for a change)? Yes. Open DNS and we’re happy with it.

Q19. Is there a current contract team on the existing circuit? Yes.

Q20. Does any of the existing hardware still have maintenance support from the manufacturer (including AP’s, Switches & Controllers)? Yes, until our contract extension ends

Q21. Can an existing list be provided of wireless hardware and switches (part numbers & quantities). Yes, see attachment.

Q22. B.3 says to continue and maintain the existing VGIA and augment with new install areas. Are the areas in the floor plan labeled “existing” areas that have to be taken over and maintained? Yes, see drawings.

Q23. If areas have to be maintained, is the wireless being redone with a new system to keep it the same vendor as the new areas or is the expectation to take over existing equipment? Take over existing equipment and replace as necessary to obtain and maintain minimum acceptable service speeds up and down.

Q24. What AP type is currently in use in “existing areas” that would have to be maintained? See attachment.

Q25. Is there an inventory list of AP’s, controllers and Licensing? See Attachment.

Q26. Can the carrier and type on the existing WAN circuits currently in use be provided for each location existing guest access. (Cable Modem, T1, etc.)? Yes, see attachment.

Q27. Is an existing management system such as Aruba Airwave, Aruba Central currently being used? See attachment.

Q28. Can the current licensing availability be provided for the Aruba controller / Access Points? See attachment.

Q29. Looking at the equipment in place, all devices with the exception AP103 will be at end of support halfway through the maintenance options and will become grey market hardware without software support or hardware replacement options (controller, AP’s, switches, Juniper Gateway). Can a cloud-based solution be proposed to replace? Yes.

Q30. Can specific AP mounting locations be provided? See drawings for approximate WAP locations.

Q31. If a building on the floorplans is identified that does not have any existing coverage areas on any floor, do we need to provide the circuit and wired infrastructure? All new installations will need infrastructure and equipment with one exception; infrastructure and WAPs are installed for BLDG 56.

Q32. Is all new equipment to be the same manufacturer as the existing equipment to be taken over? Not a requirement.

Q33. Since this is a completely air gapped/isolated network, is the requirement to take over and use existing internet edge firewall and router or is the requirement for new internet edge devices? VA would like to use existing infrastructure, firewall, and router.

Q34. Can we re-use existing circuits and switches? Yes.

Q35. Is Warrensburg included in the proposal? Yes, see drawing package.

Q36. Is there an available drawing for “TR BLDG 57?” Yes, see drawing package.

Q37. Is there an available drawing for KC VA Block Diagram? Yes, see block diagram.

Q38. Is there available overall interconnect drawing for all buildings with Existing Guest Access? See drawing package and block diagram.

Q39. Is there available information on how the Existing Guest System in buildings on campus connects back to the WAN (fiber to main building or other)? Building 2, Building 3, Honor Annex, Building 56 Liberty & Building 6. See drawing package and block diagram.

Q40. Is there available information Existing Guest Systems WAN connection in the following Off-Campus building? Belton, Cameron, Excelsior, Nevada, Paola & Radiation Therapy Warrensburg Yes, see drawing package and equipment inventory list.

Q41. Does the prohibition against company identification also include hardware product manufacturer names (i.e., Aruba, Cisco, Juniper, etc.?) No, see inventory list attachment.

Q42. Could the VA please provide the complete breakout of information on the existing VA KC Wireless network (including cable runs, router/switch/AP types, quantities, and locations) that we would maintain under this contract? See inventory list and block diagram.

Q43. Where exactly should we sign the Quality Assurance Surveillance Plan and where is a copy of the IMMIGRATION AND NATIONALITY ACT OF 1952 for us to sign (or can we stipulate our acceptance of its terms and conditions instead)? Modify Attachment 2 Sample document adding a signature block. See attached document Immigration and Nationality Act of 1952 Q44. In the original solicitation Section B.2, Schedule of Services and Price, it appears the Warrensburg CBOC was left off the list. Should we add another line to this table to incorporate that facility as well? Include Warrensburg CBOC.

Q45. Are there any locations in any of the VA facilities listed in the RFQ where asbestos is present or there are any other potentially hazardous areas? Safe to assume all areas have Potential Asbestos Containing Material (PACM); work closely with the COR during your installation work to identify areas that have not been abated.

Q46. Could the VA please confirm the following are the correct addresses for the sites in question in the RFQ? Click the following URL: https://www.kansascity.va.gov/

a. Kansas City VA Medical Center, 4801 Linwood Blvd., Kansas City, MO 64128 (Building numbers #1, #15, #26, Radiation Therapy, #2, #3, #4, #6, #56, #57)

b. VA Honor Annex, Building #56, 4251 Northern Avenue, Kansas City, MO 64133

c. Belton, MO CBOC, 209 Cunningham Industrial Parkway, Belton, MO 64012

d. Cameron, MO CBOC, 1111 Euclid Drive, Cameron, MO 64429

e. Excelsior Springs, MO CBOC, 197 McCleary Rd, Excelsior Springs, MO 64024

f. Nevada, MO CBOC, 322 South Prewitt, Nevada, MO 64772

g. Paola, KS CBOC, 501 South Hospital Drive, Paola, KS 66071

h. Shawnee, KS Clinic, 6830 Anderson Drive, Shawnee, KS 66226

i. Warrensburg, MO CBOC, 702 E. Young St., Warrensburg, MO 64093 Q47. Could the VA please provide AutoCAD files for the floor plans? Will provide if chosen.

Q48. Can you provide a detailed inventory list of the components and their locations (AP’s, Controllers, Switches, Firewall, Routers, etc) of the existing solution? See attachment Q49. Are all of the existing network components still supported by the manufacturer? If not, they are to be replaced upon failure per the service contract.

Q50. Are all of the existing network components covered under a maintenance support contract. If so, how long is the contract good for? Yes. March 2019.

Q51. In section 1.15, are you referring to a per user average upload/download data rate or a general rate for the entire solution? Per user.

Q52. Are there any existing fiber strands that can be leveraged for connectivity between locations? Yes.

Q53. Is there existing conduit that can be used for cabling? Yes.

Q54. What type of fiber is to be installed? Single mode or multimode? If multimode, what type OM1 OM2 or OM3? Install the fiber that meets all SOW deliverables.

Q55. Where is the head end/Main IDF located? See block diagram.

Q56. Is the ISP Demarc at the head end? If not where is it located? See block diagram.

Q57. Us the use of dust containment required during the install. If so is the contractor required to provide units or will they be provided and available daily by the site? Yes if you’re creating dust. Work with the COR for guidance.

Q58. Will parking for construction vehicles be provided? Yes. Work with the COR for guidance.

Q59. Will a sufficient storage area be provided by site or is contractor required to provide construction container? Contractor responsible for storage.

Q60. Can existing rack space and power be used? Yes.

Q61. Will a site log of all areas of Asbestos, lead, etc concerns be provided by infection control for this project? Yes.

Q62. Will the site issue access keys to areas needed for pathways- IDF closets- confined spaces etc? No, a COR or delegate must be present.

Q63. Is there existing fiber for BLDG 56? Yes.

Q64. Could the facility please provide BLDG 57 drawings? See attachment.

Q65. Would KCVAMC provide as-built drawings for all existing locations? All drawings were provided with the acquisition package.

Q66. Would KCVAMC please provide floor plans for the following expansion locations. All drawings were provided with the acquisition package.

- Building PACU #26

- Building 57 COMP ROOM

- Bldg 1 OI&T Equipment staging area and prosthetics waiting area Basement, RM MB-476, MB-505, MB-509

- Bldg 15 8th Floor, Medical Library.

Q67. Please confirm the following KCVAMC-provided existing cover floor plans are associated with CLIN 0001A Kansas City VAMC: All drawings were provided with the acquisition package.

- 1ST_FLOOR_BLDGS_1_-_15-_26.pdf

- 2ND_FLOOR_BLDGS__1-15-26.pdf

- 3RD_FLOOR_BLDGS_1_-_15_-_26.pdf

- 4TH_FLOOR_BLDGS__1-15-26.pdf

- 5TH_FLOOR_BLDGS_1_-_15_-_26.pdf

- 7TH_FLOOR_BLDG_1-15.pdf

- 9TH_FLOOR_BLDG_1.pdf

- BLDG_2.pdf

- BLDG_3.pdf

- BLDG_4.pdf

Q68. KCVAMC provided a map for Warrensburg; however, Warrensburg is not listed in Section D nor on the CLINS table or SOW table. Is Warrensburg included in the SOW? Yes, all drawings were provided with the acquisition package.

Q69. What are the Telecom DEMARC locations (physical address, building #, and room number) for each location where the ISP carrier will deliver their services? Refer to the Block Diagram and BLDG 4 drawing; again, all drawings were provided with the acquisition package.

Q71. Can the VA provide currently installed equipment lists, including firewalls, by location? It would be helpful to have quantity, Vendor, Model #, and serial numbers, if available. This information is needed to quote licenses and support. Refer to provided VGIA equipment inventory list.

Q70. Can the VA provide detailed network diagrams for every building on the existing network, including IDF room numbers and cable plan? This is especially important in areas to be expanded with additional service so we can know if the current equipment can be expanded vs installing all new equipment that may not be required in all cases. Yes, all drawings were provided with the acquisition package

Q72. For GFE, does KCVAMC anticipate the need to upgrade any of the currently installed equipment?

Refer to the SOW provided; if existing equipment cannot obtain and maintain average upload and downloads speeds then yes I anticipate upgrading equipment that will satisfy all of the SOW requirements.

Q73. The SOW states that KCVAMC will be responsible for the suitability, conformity, and payment of any such web filtering product. Does the VA have an existing content filter and will it become part of GFE, or does the Contractor need to provide new, separate content filtering solution as part of the proposal and quote? Who exactly is paying for the content filtering solution (awarded Contractor or VA)? The VA has existing content filtering in our service contract and the VA expects this going forward with the new service contract. The chosen contractor can reuse the user agreement page all VGIA users must agree with before using VGIA.

Q74. Please confirm that Contractors may co-locate our equipment in the main demarc facility (MDF), intermediate demarc facility (IDF), and telephone rooms (TRs) (which will be physically and virtually separate from VA systems).

Confirmed Q75. Please confirm that space is available in all risers between floors in all buildings. Confirmed Q76. Please confirm that containment (HEPA) carts will not be required. Confirmed, as long as no drilling into concrete or creation of construction dust, debris, etc.

Q77. To confirm, if no fiber or copper inter-building connectivity exists, wireless connectivity is NOT acceptable between buildings? We have fiber and copper inter-building connectivity but existing pathways may be full therefore if there exists a viable wireless pathway between BLDGS, the VA would accept this option if all deliverables in the SOW are met.

Q78. Where is the main computer room located (room number) in each building? See drawings included in the acquisition package.

Q79. Please confirm that VAMC work must be completed after hours (1530-1159) and CBOC work during normal work hours (0800-1530). For CBOCs, does VMAC anticipate the need for after hours work and if so what percentage? Most main campus new installation locations should be completed off hours….with that said not all clinics work the day shift, e.g. the sleep lab on the 11th floor sees patients overnight therefore the installation should be done during the day or their after-hours shift. New install locations, refer to the SOW, 1, 2, 4, 8, & 9 can be completed during normal business hours.

Q80. Please clarify whether PWS Section B.3.1.11 & B.3.1.12 are intentionally duplicated. This was not intentional. The statement of work will be updated accordingly.

Q81. The Solicitation mentions courier services. Does KCVAMC require courier services and if so for what purpose? No, this is a typo. Disregard.

Q82. Please provide existing provisioned bandwidth and utilization for each location. Is current bandwidth sufficient for existing users? Please refer to the SOW for the new bandwidth requirement. The existing bandwidth requirement:

The vendor shall provide the Internet bandwidth specified by the KCVAMC to provide a satisfactory user experience for customers using the VGIA service. The minimum acceptable service speed shall be a high-speed circuit with 1Mbs upload and 10Mbs download delivered over an appropriately sized WAN.

Q83. What company is the current Internet Service Provider (ISP)? If multiple providers for differing locations, please identify by location. Time Warner Cable for the Main Campus and various other ISPs for the offsite BLDGS. Refer to VGIA inventory document included in the acquisition package.

Q84. The base year period of performance is anticipated to start: March 2, 2019. Please provide the government's timeframe expectations for (a) transitioning existing services and (b) installation of all locations. Transitioning existing VGIA service is immediate; no break in Internet Service. For the 9 new installations, the VA expectation is ≤ 35 working days.

Q85. Beyond growth in the number of users, what major issues has KCVAMC faced in relation to wireless service or support? The recurring downtime theme has been loss of incoming utility power resulting in and requiring extensive manual troubleshooting, resetting, and replacing in some cases damaged equipment. Given the utility loss of power issue, which happens frequently here at the highest point in Jackson County MO, the VA would require a more automated troubleshooting, protection of equipment, and resetting scenario going forward.

Q86. Please confirm that Offerors are not required to complete SF 1449 Blocks 23 & 24 and that Offerors may state: "See Price Schedule" in Blocks 23 & 24. Confirmed Q87. May Offerors include a Firm Introduction in the Quote/Price Volume, as it would include identifying information, in order to describe relevant experience? We understand that Past Performance is part of the Non-Technical Volume, but that information is redacted. Yes, but please note that all identifying information will be redacted prior to being sent to the source selection evaluation team.

Q88. Please confirm that the Government excludes service labor standards and wage rates. Per FAR 22.1003-3 Statutory Exemptions: The Service Contract Labor Standards statute does not apply to --

(a) Any contract for construction, alteration, or repair of public buildings or public works, including painting and decorating;

(b) Any work required to be done in accordance with the provisions of 41 U.S.C. chapter 65, Contracts for Materials, Supplies, Articles and Equipment Exceeding $15,000;

(c) Any contract for transporting freight or personnel by vessel, aircraft, bus, truck, express, railroad, or oil or gas pipeline where published tariff rates are in effect;

(d) Any contract for furnishing services by radio, telephone, or cable companies subject to the Communications Act of 1934;

(e) Any contract for public utility services;

(f) Any employment contract providing for direct services to a Federal agency by an individual or individuals; or

(g) Any contract for operating postal contract stations for the U.S. Postal Service.

Q89. Regarding ADDENDUM TO FAR 52.212-1.6.2(2)(i) [p.39], which appears to only apply to courier subcontracting services. Please clarify whether KCVAMC only requires the anticipated percentage of overall performance by that subcontractor, meaning courier services only, or if the percentage requirement applies to all subcontractors. This is a typo. ADDENDUM TO FAR 52.212-1.6.2(2)(i) [p.39] is updated to read:

(i) Subcontracting of services shall not be authorized for the performance of Wi-Fi services without prior approval of the VA. Any subcontractor proposed must meet the same specifications, terms and conditions as the prime contractor. Please identify any subcontractor that is proposed for use and the anticipated percentage of overall performance by that subcontractor.

Q90. The CLINS tables include one for the 6-six month extension under FAR clause 52.217-8 - OY4 Pricing. The table's estimated quantity states "12"--please clarify if the Government requires 12-months funding that the Government will annualize to 6 months, or whether the "12" should be a "6" for all rows.

The tables estimated quantities for the base year plus four option years are 12 months. The 6-month extension, if exercised has a period of performance not to exceed 6 months and will be billed at option year 4 pricing.

Q91. CLINS table periods of performance for OYs 3 & 4 appear to be incorrect.

Current OY 3: 03/02/2023 - 03/01/2024 (could be 03/02/2022 - 03/01/2023) Current OY 4: 03/02/2024 - 03/01/2025 (could be 03/02/2023 - 03/01/2024) Correct, the option year 3 and 4 period of performance is updated to read:

Option Year 3: 03/02/2022 – 03/01/2023 Option Year 4: 03/01/2023 – 03/01/2024 Q92. Offerors are required to include with Quotes a signed Quality Assuance Surveillance Plan (Section D). Please confirm that the Government seeks a signature only on the page entitled: Attachment 2: Sample Quality Assurance Monitoring Form. Since there is no indicator for Offeror Signature as this is a document that Government completes, please describe where Offeror signatures are required on a sample form. Please clarify whether Offeror's are to provide the entire document or just the assumed signature page. Please sign at the bottom of the document Q93. Please provide the Compliance with Immigration and Nationality Act of 1952 form that is required for signature. Attached Q94. Should Offerors include Assumptions & Conditions in the Quote Volume or Technical Volume? Yes Q95. Would the Government please consider the Proposal Due Date to be 7 days after any Government-posted amendments? This time (5 business days) is needed to finalize quotes from ISPs and manufacturers. Quotes are due 24 January 2018.

Q96. Please provide submission requirements (who to submit to and email address). Solicitation responses will be e-mailed to Jeanine Wallace at jeanine.wallace@va.gov Q97. Please confirm the existing GFE will not be replaced as part the current SOW. (and if replacement is anticipated, please describe. Still working so no replacement

Q98. Could you please clarify for confirmation, the intended designation of the color coding across maps (Red vs Green), and that the “striped” areas are either 1) new coverage areas, or 2) existing coverage areas that must be maintained.

Q98. Any chance you can get a CAD or the original PDF of the floor plans? CAD will be provided to the contractor

See attached document: P09 PERFORMANCE WORK STATEMENT.

See attached document: UPDATED SCHEDULE OF SERVICES AND PRICE.

See attached document: KC VA Block Diagram Final.

See attached document: TR BLDG 57.

See attached document: As of 04-30-18 - KCMO VAMC VGIA Inventory R1.

See attached document: Shawnee KS CBOC.

See attached document: 1ST FLOOR BLDGS 1 - 15- 26.

See attached document: 2ND FLOOR BLDGS 1-15-26.

See attached document: 3RD FLOOR BLDGS 1 - 15 - 26.

See attached document: 4TH FLOOR BLDGS 1-15-26.

See attached document: 5TH FLOOR BLDGS 1 - 15 - 26.

See attached document: 6TH FLOOR BLDG 1.

See attached document: 7TH FLOOR BLDG 1-15.

See attached document: 8th floor BLDGS 1 - 15.

See attached document: 9TH FLOOR BLDG 1.

See attached document: 11TH FLOOR BLDG 1.

See attached document: BASEMENT BLDGS 1-15-26.

See attached document: BELTON MO CBOC.

See attached document: BLDG 2.

See attached document: BLDG 3.

See attached document: BLDG 4.

See attached document: BLDG 6.

See attached document: CAMERON MO CBOC.

See attached document: Excelsior Springs MO CBOC.

See attached document: HONOR ANNEX BLDG 56 1ST FLOOR.

See attached document: HONOR ANNEX BLDG 56 2ND FLOOR.

See attached document: LIBERTY BLDG 56.

See attached document: NEVADA MO CBOC.

See attached document: PAOLA KS CBOC.

See attached document: WARRENSBURG CBOC.

See attached document: P09 Quality Assurance Surveillance Plan (QASP) Guest WIFI KCVA.

See attached document: C03 - Attachment Contractor Certification Immigration and Nationality Act.

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