36C25519Q0010-001.docx

?.## STATEMENT OF REQUIREMENTS

Harry S. Truman Memorial Hospital (Columbia, MO)

Purpose:

The Harry S. Truman Memorial Veterans Hospital located at 800 Hospital Drive Columbia, MO. 65201 has constructed new administration areas for Human Resources (HR) and Quality Management (QM). New furnishings are required to meet the newly constructed, modernized, technical design of the department.

Scope of Work:

Vendor is to design, furnish and install efficient complete ergonomic freestanding work stations and storage accessories as needed for administrative offices, Team Rooms, File Rooms and Copy/Storage Rooms. The admin areas will be located on the 6th floor. Freight elevators and stairs are available to use for delivery and set up. There is a loading dock that can be coordinated. Furniture shall be delivered between December 17, 2018 and December 28, 2018.

Vendor will submit suggested layout of the following rooms for most efficient use of space based on the new furniture, room usage, and approximate room measurements as per attached prints.

Quality Management Room 602 Open Office, 15 work stations Room 603 Office, Supervisor Room 604 Office, Room 605 Office Room 606 Copy/Storage Room 607 Shared Office Room 608 Team Room Room 609 Office, Service Chief

Human Resources 660A Waiting area 660 Open Office, 2 Work stations, reception 661Open Office (PIV), 5 Work Stations 662 Office, Service Chief 663 Office 664 Office 665 Team Room 666 Office 667 File Room 668 Office 670 Office 671 Office 672 Copy/Storage Room 673 Office 674 Open Office, 2 work stations 675 Office 676 Office 677 Office 678 Office 679 Office 680 Office 681 Office 682 Office, reception 685 Exam Room

Consisting of:

Rooms 662, 609-Service Chief office

(1) 48’w x 24”d x 29.5”h freestanding table, surface shall be TBD

(2) 60”w x 24”d x 29.5”h freestanding credenza (return); All products to be freestanding. All metal of desking and storage units shall be TBD. Surfaces shall be TBD

(1) Universal filing Pedestal:, B/B/F configuration- 20-gauge steel construction with angled pulls, paint finish TBD, two 6" box drawers, one 12” file drawer, locking casters, Counterweight included, Central lock, Fits under 24" deep work surfaces, Overall Dimensions: 22-23”d x 29” (max) h x 15”w.

(1) Universal filing Pedestal: F/F configuration, 20-gauge steel construction, paint finish TBD, two 12" file drawers, locking casters, Counterweight included, Central lock, Fits under 24" deep work surfaces, Overall Dimensions: 15"W x 17 5/8"D x 27 9/16"H

(1) Dual screen/double extension computer monitor arm (height adjustable, tilt/swing 180 degrees);

(1) Administrative Task chairs, see common description below

(2) Guest / Side chairs, see common description below

Rooms, 675, 676, 677, 678- Shared office

Each of the subject offices shall have the following:

Room 660 Reception This is the reception are for Human Resources. It is a modular freestanding system with both work stations, one at ADA height, the other standard height.

(3) 24”d x 60”w work surface, rectangular w/grommet

(1) 24”d x 66”w work surface, rectangular w/grommet

(2) 24”d x 72”w work surface, rectangular w/grommet

(1) 60”w x 14”d Bowed counter cap

(1) 66”w x 14”d Bowed counter cap

(2) 30”h, 90 degree cover

(2) 42”h, 90 degree cover

(2) 66”h, 90 degree cover

(1) 66”h three-way cover

(3) 24”w flipper door unit

(2) 30”w flipper door unit

(1) 36”w flipper door unit

(2) B/B/F (6”/6”/12”) work surface supporting pedestal

(2) 30”w worksurface supporting lateral 2-drawer file, no top

(2) 24”w x 30”h fabric covered acoustical panel, powered base

(2) 24”w x 42”h fabric covered acoustical panel

(1) 24”w x 54”h fabric covered acoustical panel, powered base

(5) 24”w x 66”h fabric covered acoustical panel, powered base

(2) 30”w x 66”h fabric covered acoustical panel, powered base

(1) 36”w x 42”h fabric covered acoustical panel, powered base

(5) 36”w x 66”h fabric covered acoustical panel, powered base

(1) 42”w x 30”h fabric covered acoustical panel, powered base

(3) worktop support, left

(1) worktop shared support, left hand

(4) worktop support, right

(3) worktop shared support, right hand

(6) Slim profile task light, fits 24” – 60” wide

(2) Power Duplex Circuit 1, (Box of 6)

(2) Power Duplex Circuit 2, (Box of 6)

(2) Power Duplex Circuit 4, (Box of 6)

(5) 21”w powerpac blk to blk harness

(24) 18”w powerpac blk to blk harness

(3) 36”w x 6”h metal slatwall kit w/paper management tools

Room 661 PIV

Room 663, 664, 666, 668, 670, 671, 673, 679, 680, 681, 603, 604, 605 - Single/Supervisor Office Each office shall consist of:

(1) Dual screen/double extension computer monitor arm (height adjustable, tilt/swing 180 degrees);

(1) 48’w x 24”d x 29.5”h freestanding table with 2 full ends, surface shall be TBD

Room 607 – Shared Office

Room 602 and 674 – Open Offices Room 602 is a large open office that shall consist of system furniture for 15 work stations. Room 674 consists of two (2) work stations (stand alone – not connected). Each work station shall consist of:

(1) Dual screen/double extension computer monitor arm (height adjustable, tilt/swing 180 degrees);

(1) Administrative Task chairs, see common description below

(1) 24”d x 48”w rectangular worksurface, w/grommet

(1) 24”d x 84”w rectangular worksurface, w/grommet

(2) 42”w “flipper” storage unit

Workstations to be constructed from (TBD) 24”w x 54”h acoustical panels, powered and non-powered (TBD) 42”w x 66”h acoustical panels, powered and non-powered (TBD) 48” x 54”h acoustical panels, powered and non-powered (TBD) Worktop supports (both right and left)

Room 685 – Exam Room

(1) 60”w x 24”d x 29.5”h, free standing table with 2 full end panels

(1) 60”w x 15”d x 41.9” closed hutch with doors and 1 fixed shelf and 1 fixed shelf divider

(1) 30”d x 19.25”d x 52”h lateral file, 4 fixed drawers

(1) Universal filing Pedestal:, B/B/F configuration- 20-gauge steel construction with angled pulls, paint finish TBD, two 6" box drawers, one 12” file drawer, locking casters, Counterweight included, Central lock, Fits under 24" deep work surfaces, Overall Dimensions: 22-23”d x 29” (max) h x 15”w.

(1) Dual screen/double extension computer monitor arm (height adjustable, tilt/swing 180 degrees);

(1) Administrative Task chairs, see common description below

(1) 25”d x 36”w x 35”h, low back, bariatric stacking armchair, 4 leg base, vinyl seat and back, cleanable, non-permeable

(1) Side chair, low back stacking armchair, 4 leg base, vinyl seat and back, cleanable, non-permeable, same material/finish as bariatric chair

Room 682 _ Employee Health Admin/Check-in

(1) Dual screen/double extension computer monitor arm (height adjustable, tilt/swing 180 degrees);

(6) Guest/side chairs, see common description below

Room 665, 608 –Team Room Each team room shall have the following:

(1) Conference room table; 44”d x 84”w x 29”h, boat shape, arch base, bullnose edge. No wood or particle board.

(8) Admin task chairs, see common description below.

(3) Guest/side chairs, see common description below.

(1) Computer stand/table; 18-24”d x 24”w x 29”h; finishes to match conference table.

Room 606, 672 – Copy/Storage Room N/A

Room 667 -File Room

(6) Rotary filing cabinets (max 76” high), with marker board overlays, consisting of:

6 openings per section, one divider per shelf, adjustable shelfs up to 1-3/4” Each cabinet keyed differently

ADMINISTRATIVE TASK CHAIR

Administrative task chairs, in addition to the specifications below, each chair shall have: high back; upholstered fabric memory foam seat (minimum 2 inch thick, density 2.7-5 lbs) with the front edge a seamless waterfall; height adjustable live lumbar pad; arms shall be height and width adjustable, with sliding arm caps; Synchro-Tilter with Back Angle Adjustment control mechanism; active weight capacity: 300 lbs; static load capacity: 1000lbs; Life Time Warranty

Overall Depth : 24in Overall Width: 24-26 in Overall Height: 40-45 in Seat Height: 17-22 in Seat Depth: 17-20 in Armrest Clearance: 17-21 in Arm Height (from Seat): 8-11 In Back Height (from Seat): 23 in Product Weight: maximum 50 lbs Elastomeric mesh back Soft casters (for operation on a 2mm LVT floor) Must meet all BIFMA standards for safety and durability Must meet (minimum) CAL117 fire rating standards

GUEST / SIDE CHAIRS

Guest/side chairs, in addition to the specifications below, each chair shall have: upholstered fabric seat with the front edge a seamless waterfall; frame constructed of (minimum) 0.875 in diameter metal tubing; wall saver leg design (to prevent chair back from damaging wall); active weight capacity: 300 lbs; static load capacity: 1000lbs; Life Time Warranty

Overall Depth : 24in Overall Width: 20 in Overall Height: 33-35 in Seat Height: 17.5 in Seat Depth: 18 in Seat Width: 19 in Back Height (from Seat): 17 in Product Weight: maximum 20 lbs Elastomeric mesh back Stackable Polypropylene shroud on the underside of seat frame (to prevent imprints or damage when stacked) Must meet all BIFMA standards for safety and durability Must meet (minimum) CAL117 fire rating standards

Prolonged survival of pathogenic organisms on chairs and other environmental surfaces has been documented and may play a significant role in infection transmission in the healthcare setting. Patient related upholstered furniture must be fluid resistant, non-porous and cleanable. Furnishings must be able to withstand frequent cleaning with facility approved cleaning and disinfectant products. Upholstery must be able to be cleanable with a cleaning solution of bleach and water.

Seating should have the wall saving metal welded frame capable of supporting heavy weights and have field replaceable urethane arms and field replaceable upholstered zippered back and seat. All connections are to be metal to metal; no plastic.

Images for all products submitted and actual fabric/metal color samples with technical information must be provided with submissions to prove equality of color/metal/surface materials to establish compatibility of full area color scheme. Photographs of fabric and paint are not acceptable.

Submit copies of manufacturer’s detailed technical data and specification sheets for materials, fabrication, and weight capacity of the product specified herein.

Delivery:

The furniture must be delivered and installed between December 17th and December 28th, 2018 at the Harry S. Truman Memorial Veterans Hospital, 800 Hospital Drive, Columbia MO 65201.

Material/Finish samples- All work surfaces shall be laminate. Color/pattern to be finalized upon award. Vendor will provide actual fabric and finish samples for all chairs for approval to the Engineer Department POC TBD.

Sustainable Requirements:

All specified products must demonstrate that they are a green product and meet the following characteristics:

1. Utilize sustainable practices to eliminate, minimize, or mitigate adverse environmental impacts.

2. Integrate pollution prevention, waste reduction, and natural resource conservation in their manufacturing process.

3. Contain sustainable, recycled, and/or recovered material.

Installation/Protection and Acceptance:

Installation:

· No drop ship of items. Vendor will accept, unbox, remove all packing materials and install furniture as directed on site by Jason Bavlnka, Engineer or Patricia Beasley, Interiors Coordinator Facilities Management.

· Clean/sweep up any debris caused by the installation process.

· Ensure furniture is not damaged at completion of the installation.

· The install must be completed in consecutive working days with no less than 8 hour working days.

Acceptance:

· Furniture shall be installed neat, and level and without damage.

· Furniture will be installed and meet the requirements listed.

Delivery, Storage and Handling Information:

· Deliver material in original package marked to identify the contents and Purchase Order number assigned to the order must be displayed on the packaging by the manufacturer.

· Prior and during transit: Storage is to be in a dry and protected location, to maintain integrity of the product. Delivery and warehousing of furniture will not be permitted at the Harry S. Truman VAMC warehouse.

· Point of Contact - TBD

VA Security Clause

Authorization requirements do not apply and a security accreditation package is not required.

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