36C25518Q9605-001.pdf

PAGE 1 OF 49 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C25518Q9605 08-02-2018

Buell, Larry A larry.buell@va.gov (913)946-1961 08-22-2018 3:00 pm CDT

36C255

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

X 100

X

721214

$7.5 Million

N/A

As specified in the Statement of Work

36C255

Department of Veterans Affairs

Network Contracting Office (NCO) 15

36C255

Financial Services Center http://www.fsc.va.gov/einvoice.asp

Austin TX

877-353-9791 512-460-5429

VETERAN OUTDOOR RECREATIONAL ACTIVITY for the VA Readjustment

Counseling Service (RCS) District 3.

1) Contractor shall supply all labor, travel, materials, equipment, tools, supervision, travel, meals, accommodations and incidentals required to complete a veteran recreational activity per the Statement of Work (SOW) terms and condition

2) The government anticipates awarding multiple contracts for variety of different types of activities, furnished in different locations, provided in different times of the year

3) Award will be to the responsive and responsible vendor offering the Best Value, considering price, technical capabilities and past performance.

4) Please see the attached Request for Quotations (RFQ) document for solicitation SOW, terms and conditions.

5) Please see section E of the RFQ for detailed Quotation

Submission Instructions.

6) This acquisition is a 100% set-aside for small business participation.

X X

LARRY A BUELL

NCO1515L2-3827

36C25518Q9605

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE SCHEDULE

B.3 STATEMENT OF WORK (SOW)

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

(End of Clause)

C.2 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2012)

C.3 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.4 52.222-49 SERVICE CONTRACT LABOR STANDARDS—PLACE OF PERFORMANCE

UNKNOWN (MAY 2014)

C.5 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

C.6 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2018)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS (ATTACHED AS

SEPARATE DOCUMENTS)

Attachment (1) - Wage Determination Incorporated by Reference

Attachment (2) – Sample Quality Assurance Surveillance Plan (QASP)

SECTION E - SOLICITATION PROVISIONS

*INSTRUCTIONS FOR QUOTATION SUBMISSION*

E.2 52.216-1 TYPE OF CONTRACT (APR 1984)

E.3 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.4 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(JAN 2008)

E.5 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998)

E.6 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) .. 32

E.7 VAAR 852.271-70 NONDISCRIMINATION IN SERVICES PROVIDED TO

BENEFICIARIES (JAN 2008)

E.8 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (NOV 2017)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

(a). CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

(1). CONTRACTOR: ____________________________________

DUNS: ____________________________________

Tax Identification Number (TIN): ____________________________________

Contact person name: ____________________________________

Contact person email: ____________________________________

Contact person telephone: ____________________________________

Contact person fax: ____________________________________

Address of parking lot/s: ____________________________________

(2). GOVERNMENT: DEPT. OF VETERANS AFFAIRS

Veterans’ Health Administration

Network Contracting Office (NCO) 15

3450 S 4th St. Trafficway

(b). CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (JUL

2013, or

[] 52.232-36, Payment by Third Party

(c). INVOICES: Invoices shall be submitted:

(1). Quarterly []

(2). Semi-Annually []

(3). Other [X] – In arrears after completion of recreational experience and receipt of

Participant Evaluation Assessment report.

(d). GOVERNMENT INVOICE ADDRESS:

(1). All Invoices from the contractor shall be submitted electronically in accordance with VAAR

Clause 852.232-72 Electronic Submission of Payment Requests.

Financial Services Center

Austin TX

(2). The contractor shall submit original invoices in proper electronic format to the Financial

Services Center (FSC). Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Proper electronic format means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

(A). VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission.

Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

(B). A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards

Institute (ANSI).

The X12 EDI Web site (http://www.x12.org).

(C). Vendor e-Invoice Set-Up Information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA

Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

(i). Tungsten e-Invoice Setup Information: 1-877-489-6135

(ii). Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

(iii). FSC e-Invoice Contact Information: 1-877-353-9791

(iv). FSC e-invoice email: vafsccshd@va.gov

(e). REFERENCE NUMBERS: Please reference both the contract number (to be assigned) and the obligation number (to be assigned) on all correspondence and invoices.

(f). AUTHORIZATIONS:

(1). The Contracting Officer (CO) named in Section (a) above is responsible for the overall administration of this contract. Only the CO has the authority to make changes which affect:

(A). Contract prices, (B). Quality, (C). Quantities, or

(D). Delivery terms and conditions.

(2). Contracting Officer Representatives (COR) and Alternate Contracting Officer’s

Representatives (Alt-COR) may be assigned to this contract. The COR and Alt-COR shall be provided specific written delegated authority by the CO, a copy of which will be provided to the

Contractor.

(g). CHANGES TO THE CONTRACT: No individual or activity has authority to ADD, DELETE, CHANGE, OR MODIFY this order except by the CO or by written authority specifically delegated by the CO.

http://www.tungsten-network.com/US/en/veterans-affairs/ http://www.x12.org/ mailto:VA.Registration@Tungsten-Network.com http://vafsccshd@va.gov

(h). CONTRACT TIME PERIOD: The contract period shall commence September 18, 2018 and expire September 17, 2019.

(i). FAR 52.222-41 SERVICE CONTRACT LABOR SATANDARDS:

(1) The Contracting Officer has determined that FAR Subpart 22.10 - Service Contract Labor

Standards, will apply to this contract.

(2) Please see FAR Clause 52.222-49 is Section C.

(i) The Contractor will be required to pay service employees not less than the minimum wages as specified in the wage determination for the county where the services will be performed.

(ii) The place of performance is unknown at this time and will be determined based upon the contractor’s proposed location. In accordance with Section B.1 – Statement of Work

(SOW) (c)(2)(i) the location of outdoor experiences furnished will be within RCS

Midwest District 3 that encompasses the states of Indiana, Michigan, Ohio, Illinois, Minnesota, Wisconsin, Iowa, Kansas, Missouri, Nebraska, North Dakota, South Dakota.

(iii) In accordance with FAR 22.1009-4 - All possible places of performance not identified, it is impractical to include Wage Determinations for each county in the 12 states where services may be furnished. The Contracting Officer has included the Wage Determination for Branson, Taney County, Missouri, as representative of one of the recreation areas within RCS District 3. The contracting officer will obtain wage determinations for additional possible places of performance if asked to do so in writing.

(iv) Vendors must notify the Contracting Officer of additional places of performance no-later-than (NLT) five (5) days prior to the solicitation closing date.

(j) CERTIFICATIONS:

(2) As required by Section E.4 FAR clause 52.209-7 INFORMATION REGARDING

RESPONSIBILITY MATTERS (JUL 2013),

The offeror [ ] has [ ] does not have current active Federal contracts and grants with total value greater than $10,000,000.

(3). As required by Section E.11 FAR clause 52.212-3 OFFEROR REPRESENTATIONS AND

CERTIFICATIONS – COMMERCIAL ITEMS (MAY 2014), if you have completed the annual representations and certifications electronically via http://www.acquisition.gov please mark your response and complete the following:

FAR 52.212-3 (b) (2) - The offeror [ ] has [ ] has not completed the annual representations and certifications electronically via the SAM website access through http://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial

Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the

NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs

(k) ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

http://www.acquisition.gov/

B.2 PRICE SCHEDULE

ITEM

NUMBE

R

DESCRIPTIO

N OF

SERVICES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

1.00 EA _________________

VETERAN OUTDOOR RECREATIONAL ACTIVITY.

Furnish all labor, travel, materials, equipment, tools, supervision, travel, meals, accommodations, and incidentals required to provide a veteran recreational activity per the attached Statement of Work (SOW), terms and conditions. Firm-fixed-price for an all-inclusive activity.

Name of activity: _________________________

Because vendors may provide multiple quotations for a variety of different types of activities, furnished in different locations, provided in different times of the year, a unique activity name is required for each response.

GRAND TOTAL _________________

B.3 STATEMENT OF WORK (SOW)

(a). GENERAL INFORMATION

(1). Title of Project. Outdoor Experiences for Veterans Continuum of Care

(2). Scope of Work: The Contractor shall supply all labor, travel, materials, equipment, tools, supervision, and all incidentals required to complete a veteran recreational activity per the

Statement of Work (SOW).

Readjustment Counseling Service (RCS)

District 3 District Office

2122 Kratky Rd. STE 130

St Louis MO 63114

(3). Background:

(A) The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Network Contracting Office (NCO) 15, on behalf of Readjustment Counseling Service

(RCS) District 3, has a requirement to obtain All Era Veterans (AEV) Outdoor

Recreational Experience Services. It is anticipated that the government will select from services offered that best meets the RCS’ goals and that multiple firm-fixed-price contracts will be awarded to provide varied types and locations of services.

(B) Readjustment Counseling Service (RCS) is a unique service within VHA, legislatively mandated in 1979, to provide readjustment counseling to eligible Veterans, active duty

Service members, and their families. Readjustment counseling consists of a wide range of socio-economic and psychological services through direct counseling services, outreach (face to face connection), and referral (VA and non-VA available services) for

Veterans, Active Duty Service Members (ADSM), and their families provided through the national system of 300 Vet Centers, 80 Mobile Vet Centers, 24/7 Vet Center Call

Center, and the RCS Contract for Fee program. Authority for RCS originated from Public

Law 96-22 codified in Title 38 U.S.C. § 1712A. Under 38 U.S.C. § 1712€ (3), contracting authority for readjustment counseling and related mental health services is effective for any fiscal year only to the extent and amounts that are provided in annual appropriations.

(C) A variety of different types of activities, furnished in different locations, provided in different times of the year is desired. Vendors can provide multiple responses to the

Request for Quotations (RFQ), each providing a different type of activity, a different location or a different time of the year, or a combination of the different criteria. Each activity must conform to requirements of the SOW. The RCS will rate each response and will make an award to single or multiple contractors based upon criteria that rates how well the response meets the interests and needs of the participants, meets the goals of the program, provides a variety of different types of recreational experiences, provides an activity for each of the four (4) season, qualifications of the vendor, past performance and price. Contingent upon response received, an all-female participation, an all-male participation and multiple combination of male and female participation activities will be awarded.

(4). Performance Period: The Contractor shall begin the work required under this SOW commencing with the effective date of award, unless otherwise directed by the CO, and shall provide continuous service until the date of contract expiration. The contract would be for 1 year commencing September 17, 2018 and expiring September 16, 2019.

(5). Type of Contract: Firm-fixed-price

(6). Extension of Contract: This contract contains no options for Extension of Services or to

Extend the Term of the Contract.

(7) Contract Award Meeting. The Contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kick off meeting, or has advised the Contractor that a kick off meeting is waived.

(b) PRIMARY OBJECTIVE. The Contractor will provide outdoor experience events conducive to building trust and developing peer support for All Era Veterans (AEV) as a continuum of care to treat the symptoms associated with combat related injuries or other traumatic experiences as outlined by Vet Center eligibility, including those related to behavioral health. The desired outdoor experiences should provide an affirming and open forum for eligible individuals with a history of symptoms associated with a positive diagnosis of Post-Traumatic Syndrome Disorder

(PTSD) and other related trauma issues resulting from service in or in support of operations in combat theaters or areas of hostilities, experiencing a military sexual trauma, or any other Vet

Center service eligible veteran issues. The outdoor experience event should assist in the recovery of personal and interpersonal confidence, self-esteem, and trust building relationships as it relates to their re-integration into their community and family with focus on continuum of care.

(c) GENERAL REQUIREMENTS.

(1) Number of participants. The contractor will furnish an outdoor experience event for a minimum of ten (10) veteran participants and a maximum of twenty (25) veteran participants

(final listing of participants to be provided to the contractor approximately sixty (60) days prior to the event). In additional to the veteran participants two (2) RCS Readjustment

Counselors will also be present and are to be included in the events.

(2) Event locations and facility expectations.

(i) The location of outdoor experience events should take advantage of recreation opportunities and seasonal variations available in locations within RCS Midwest District

3 that encompasses the states of Indiana, Michigan, Ohio, Illinois, Minnesota, Wisconsin, Iowa, Kansas, Missouri, Nebraska, North Dakota, South Dakota.

(ii) The outdoor experience event will be quasi-facility based and should:

(A) Provide outdoor sports and recreational activities (hiking, rock-climbing, canoeing, backpacking, camping, etc.) that will facilitate group and individual assistance with transitional veteran related recovery efforts for participants.

(B) Experiences may be for all male, all female participation or be suitable for both male and female participation.

(C) The event location and activities furnished should accommodate any Americans with

Disabilities Act (ADA) participants. Any required conforming travel, living and sleeping accommodations and adaptive recreational equipment will be required to be furnished by the Contractor.

(D) The desired outcome is to furnish a program event in an outdoor setting that will allow for bonding between participants and to further participant recovery from

1veteran related issues.

(E) It is preferred that the events be held outdoors as weather permits.

(3) Outdoor experience event program requirements.

(i) The agenda for the outdoor experience events should be structured to provide participants the opportunity to learn about themselves through stimulating individual or group outdoor event experiences. Individuals should learn how to travel comfortably and safely in the outdoors and experience outdoor activities.

(ii) The outdoor experiences will provide an educational environment that allows participants to develop a personal awareness and respect for the natural world. Outdoor experience may include rope courses, zip-lines, hikes, rock-climbing, canoeing, backpacking, camping, archery, equine events, kayaking, water sports, boating, etc..., but the outdoor experiences provided are not limited to the previously listed events.

(iii) Expected Outcomes of the event: Improved self-esteem, developing trusting relationships, and provide resources and tools for typical participant’s path in the continuum of care. Participants experience should lead to the development of

(A) greater self confidence

(B) respect for self and others

(C) mutual trust

(D) a sense of personal and group accomplishment

(E) a sense of personal and group responsibility

(F) a sense of the self as part of a larger whole in the natural world.

(G) The Contractor’s hosts and staff should be subject matter experts in the activity being furnished. It is preferred that host and staff facilitators have experience working with male and female adult military veterans.

(4) Participant profile.

(i) Participation in the event will be determined by RCS personnel. RCS staff will provide early intervention and screen participants for attendance. The RCS will work with the contractor to identify any unique individual attendee requirements.

(ii) It is anticipated that 90-95% of participants will be physically 100% functional but it is expected that a small percentage may require adaptive equipment or assistance at some level for outdoor sport activities.

(iii) The participants will be from the RCS Region 3 service area. There are numerous

Veteran Centers within the service area so most participants will probably not originate from the same Center and will probably not know each other

(iv) Participants will be receiving counseling at their local Veteran Center. The RCS staff will be familiar with participant issues and will provide information to the Contractor concerning the needs of each participant.

(v) The RCS staff will contact each participant before the trip to help elevate their fears of leaving their safe place and embarking on an unknown journey with people they may have never met before (within and outside of the veteran community). Some of the participants have socialized with others only on a limited basis since their return from the war.

(vi) During the event the RCS staff will provide post counseling to participants, as determined appropriate and necessary by the RCS staff.

(5) Contractor responsibilities.

(i) Develop and present an appropriate multiple day program/plan (this timeframe includes participant travel to and from the airport and/or other direct travel means) that will facilitate individual and group activities to enhance readjustment from the military to civilian life and ongoing continuum of care.

(ii) The contractor will conduct an outdoor experience event and will work with the RCS staff on the outdoor experience planning activities. The contractor will handle all arrangements to conduct the outdoor experience events in coordination with the COR and

RCS staff assigned to the event.

(iii) The contractor will develop appropriate team building activities that will establish participant trust and enable the RCS staff to build on those relationships and activities.

(iv) The contractor will provide group and/or individual activities (in a group setting) that emphases and supports the key objectives of continuum of care to treat combat related injuries, including those related to behavioral health.

(v) The contractor will be responsible for the transportation of up to twenty-five (25) participants and two (2) RCS staff.

(A) On day one (1) of the experience provide scheduled or on-call transportation for attendees from the airport to the experience venue.

(B) Provide on-call transportation for attendees who are scheduled to arrive outside of normal pick-up schedule.

(C) Provide ADA compliant transportation as required.

(D) On day four (4) provide transportation back to the airport via scheduled or on-call service. Service to commence in the morning after breakfast. Schedule for each attendee to arrive no-later-than one (1) hour prior to their departure time.

(E) Airline tickets/fares will not be included in the fixed price of the recreational experience. As part of the recreational experience (and included in the price of the recreational experience) the contractor will provide booking services required to reserve commercial transportation for those attendees identified by the COR as requiring those services. The actual transportation charge will be paid by the contractor and will be reimbursed upon submission of an itemized invoice that identifies the attendee and price of the transportation provided. No additional fees for administration or booking will be allowed or reimbursed.

(vi) The contractor will be responsible for furnishing meals for up to twenty-five (25) participants and two (2) RCS staff.

(A) The Contractor will provide a selection of meals to accommodate dietary preferences of participants (contractor to pre-survey attendees to identify their dietary choice and to the maximum extent possible provide meals in conformance with their requirements).

(B) Prior to the event the Contractor will furnish to the COR for approval a standard and vegetarian menu for the following days:

• Day 1 – Lunch and Dinner.

• Day 2 – Breakfast, Lunch and Dinner.

• Day 3 – Breakfast, Lunch and Dinner.

• Day 4 – Breakfast.

(vii) The contractor will be responsible for furnishing accommodations for up to twenty-five

(25) participants and two (2) RCS staff.

(A) The contractor will provide living and sleeping accommodations that will allow for storage of personal affects, relaxation, sleep, restroom and bathing facilities. The accommodations shall provide protection from the seasonal elements and inclement weather. They must be ADA compliant. They must be able to accommodate both male and female attendees.

(B) Accommodations should provide privacy, restrooms, bathing, bedding, linen, towels, heating/cooling and recreation availability. The accommodations may also provide radio/TV, coffee/tea, soft drink, snacks, etc., as appropriate for the event.

(C) Computer/phone access for participants will depend on contractor’s planned program activities. However, the contractor should assure that a communication method is available for use by the participants (phone or Internet access) if the site is extremely remote.

(D) It is desirable that one room or private area be available to allow for RCS staff to perform individual counseling if needed.

(viii) The Contractor will provide all personnel, supervision, training, materials, equipment and supplies required to provide each outdoor experience event. The events schedule should generally be:

(A) Day one - Travel from the airport and organization of the participants.

(B) Day two and three - Program activities per day, generally approximately eight (8) hours per day.

(C) Day four - Close-out activities and transportation back to the airport.

(ix) The Contractor’s personnel should have sufficient certification and experience to enable them to conduct the specified outdoor experience. It is preferred that the Contractor’s personnel have experience with military trauma or similar conditions to assure a nurturing environment setting.

(A) The Contractor must furnish at least one person to be present at each outdoor experience at all times.

(B) The contractor should have appropriate activity accreditations to minimize risk factors and assure optimum quality and delivery performance.

(C) Appropriate Contractor personnel should have a Wilderness Certification for First

Responder and/or CPR and First Aid Certification to support the activities and number of participants.

(D) Appropriate Contractor personnel should have a widely-accepted professional certification(s) or accreditation for providing the type of outdoor experience program, for example, the Accreditation Council of the Association of Experiential Education

(AEE) and/or the American Camping Association Certification (ACA), Conference

Retreat Center Accreditation, International Association of Conference Center

Administrators, etc.

(x) Competency of personnel. All recreational work shall be performed by "Fully Qualified" competent service personnel. The Contractor shall provide a list of capabilities and credentials for each person who will come into physical contact with participants. The

CO or COR may request training certificates or credentials from the Contractor at any time for any personnel who are providing services. The CO or the COR specifically reserve the right to reject any of the Contractor's personnel and refuse them permission to work with participants.

(xi) Subcontractors. If subcontractor(s) are used (this includes Independent Contractors), they must meet the same competency standards as Contractor personnel and be preapproved by the CO. The Contractor shall submit any proposed change in subcontractor(s) to the

CO for approval or disapproval.

(xii) In consultation with the COR, the Contractor will develop and administer a post-event

Participant Evaluation Assessment (satisfaction survey). The assessment will be designed to provide a qualitative and quantitative measurement as specified in the Quality

Assurance Surveillance Plan (QASP). The assessment survey will be administered to each participant prior to their departure from the event. The Contractor will compile the results of all assessment scores and comments and provide a report to the COR to be received no later than two (2) weeks after the event. To receive the acceptable performance rating specified in the QASP the Contractor must receive as a minimum an acceptable rating on the assessment of the event.

(xiii) The contractor shall be bound by all the same federal privacy laws as the DOVA and shall maintain no records containing Veterans’ personal identification information.

(6) RCS responsibilities.

(i) The RCS readjustment counselors have experience with counseling combat-experienced

Veterans and Servicemembers and may be Veterans themselves. The RCS clinical staff will function as participants/observers to monitor the participants and provide individual and/or group counseling as needed to assist the participants in having a successful outdoor experience.

(ii) The RCS staff will be available for individual small group and group counseling as needed as determined by their observations of the event proceedings or by request of the contractor. The RCS staff will support participants with their emotional needs on a 24/7 basis if required during the outdoor experience.

(iii) The COR will provide a list of participants to the contractor a minimum of 60 days prior to the outdoor experience.

(d) FEDERAL HOLIDAYS OBSERVED BY THE VA MEDICAL CENTER. Events will not be scheduled during the following Federal holidays:

New Year’s Day, Martin Luther King, Jr. Day, President’s Day (Washington’s Birthday), Memorial Day , Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and any other day specifically designated by the President of the United States.

(e) CPARS. Required registration with Contractor Performance Assessment Reporting System

(CPARS) may be required if the value of the contract exceeds the Simplified Acquisition

Threshold (SAT).

(1) As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of

Veterans Affairs (VA) evaluates Contractor past performance on all contracts that exceed the

Simplified Acquisition Threshold (SAT) (presently $150,000), and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the Contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, New Hampshire. CPARS has connectivity with the Past Performance Information Retrieval

System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system

(FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for Contractor responsibility determination information.

(2) Each Contractor whose contract award is estimated to exceed the SAT will be provided

CPARS access to review their report and for submitting comments, rebutting statements, or additional information. Access will be assigned to the email address of the person identified as the Contractor contact person in the Administration Section of the contract. It is the contractor’s responsibility to update both the contact person’s name and email address with the Contracting Officer if either change.

(3) For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the Contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the Contractor’s designated representative for comment. The contractor will receive a CPARS-system generated notification when an evaluation is ready for comment. Contractors shall be afforded up to 14 calendar days from the date of notification of availability of the past performance evaluation to submit comments, rebutting statements, or additional information.

(4) The evaluations, including any contractor-submitted information (with indication whether agency review is pending), are automatically transmitted to PPIRS at http://www.ppirs.gov.

not later than 14 days after the date on which the contractor is notified of the evaluation’s availability for comment. Failure to provide a response will result in the Government’s evaluation being placed on file in the database with a statement that the Contractor failed to respond.

(n). IT SECURITY REQUIREMENTS. VA information technology certification and accreditation requirements do not apply to this contract and a security accreditation package is not required.

(o). SOLICITATION ATTACHMENTS: The following items will apply to this solicitation and the resulting contract/s:

(1) Attachment (1) – Wage Determinations Incorporated by Reference. Most current Wage

Determinations as published by the Dept. of Labor. Furnished to provide the Contractor information on the minimum wages that must be paid to Contractor personnel in accordance with the Service Contract Labor Standards.

(2) Attachment (2) - Sample Quality Assurance Surveillance Plan (QASP). To be utilized by the

Contractor and the government to negotiate a QASP that is mutually agreeable to both parties.

(End of Statement of Work)

(End of Section B)

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html FAR http://www.va.gov/oal/library/vaar/ VAAR

FAR

Number

Title Date

52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST DEC 2011

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS

AND REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS

APR 2014

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON RECYCLED

PAPER

MAY 2011

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE

REPORTING

JUL 2016

52.204-18

52.212-4

COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

CONTRACT TERMS AND CONDITIONS – COMMERCIAL

ITEMS

JUL 2016

JAN 2017

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

DEC 2013

(End of Clause)

C.2 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2012)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office has the meaning given in 5 CFR 1315.2(m).

(3) Electronic form means an automated system transmitting information electronically according to the http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause.

Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the

Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats.

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States

Postal Service to the designated agency office. Submission of payment requests by mail may be required for:

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA

Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.3 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the

Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.4 52.222-49 SERVICE CONTRACT LABOR STANDARDS—PLACE OF

PERFORMANCE UNKNOWN (MAY 2014)

(a) This contract is subject to the Service Contract Labor Standards statute, and the place of performance was unknown when the solicitation was issued. In addition to places or areas identified in wage determinations, if any, attached to the solicitation, wage determinations have also been requested for the following: RCS District 3 as specified in the SOW section (c)(2)(i). The Contracting Officer will request wage determinations for additional places or areas of performance if asked to do so in writing by five (5) days prior to RFQ closing date.

(b) Offerors who intend to perform in a place or area of performance for which a wage determination has not been attached or requested may nevertheless submit bids or proposals. However, a wage determination shall be requested and incorporated in the resultant contract retroactive to the date of contract award, and there shall be no adjustment in the contract price.

(End of Clause)

C.5 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of (State specified in the award). Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

(End of Clause)

(End of Addendum to 52.212-4)

C.6 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS

(JAN 2018)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing

Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(3) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-

78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

[X] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I

(Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

[] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of

2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American

Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (OCT

2016) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (5) [Reserved]

[X] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section

743 of Div. C).

[] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT

2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).

[] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul

2013) (41 U.S.C. 2313).

[] (10) [Reserved]

[] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C.

657a).

[] (ii) Alternate I (NOV 2011) of 52.219-3.

[X] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns

(OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (ii) Alternate I (JAN 2011) of 52.219-4.

[] (13) [Reserved]

[] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

[] (ii) Alternate I (NOV 2011).

[] (iii) Alternate II (NOV 2011).

[] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

[] (ii) Alternate I (Oct 1995) of 52.219-7.

[] (iii) Alternate II (Mar 2004) of 52.219-7.

[X] (16) 52.219-8, Utilization of Small Business Concerns (NOV 2016) (15 U.S.C. 637(d)(2) and (3)).

[] (17)(i) 52.219-9, Small Business Subcontracting Plan (JAN 2017) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (NOV 2016) of 52.219-9.

[] (v) Alternate IV (NOV 2016) of 52.219-9.

[] (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

[] (19) 52.219-14, Limitations on Subcontracting (JAN 2017) (15 U.S.C. 637(a)(14)).

[] (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

[] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011)

(15 U.S.C. 657f).

[X] (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C

632(a)(2)).

[] (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged

Women-Owned Small Business Concerns (DEC 2015) (15 U.S.C. 637(m)).

[] (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business

Concerns Eligible Under the Women-Owned Small Business Program (DEC 2015) (15 U.S.C. 637(m)).

[X] (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

[] (26) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (JAN 2018) (E.O.

13126).

[X] (27) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[X] (28) 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

[X] (29) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

[X] (30) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

[X] (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

[X] (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC

2010) (E.O. 13496).

[X] (33)(i) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O.

13627).

[] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[] (34) 52.222-54, Employment Eligibility Verification (OCT 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

[] (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items

(May 2008) (42 U.S.C.6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[X] (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential

Hydrofluorocarbons (JUN 2016) (E.O. 13693).

[] (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air

Conditioners (JUN 2016) (E.O. 13693).

[] (38)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s

13423 and 13514).

[] (ii) Alternate I (OCT 2015) of 52.223-13.

[] (39)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and

13514).

[] (ii) Alternate I (JUN 2014) of 52.223-14.

[] (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007)(42 U.S.C. 8259b).

[] (41)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015)

(E.O.s 13423 and 13514).

[] (ii) Alternate I (JUN 2014) of 52.223-16.

[X] (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG

2011)

[] (43) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

[] (44) 52.223-21, Foams (JUN 2016) (E.O. 13693).

[] (45) (i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

[] (ii) Alternate I (JAN 2017) of 52.224-3.

[] (46) 52.225-1, Buy American—Supplies (MAY 2014) (41 U.S.C. chapter 83).

[] (47)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (MAY 2014) (41

U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-

42, and 112-43.

[] (ii) Alternate I (MAY 2014) of 52.225-3.

[] (iii) Alternate II (MAY 2014) of 52.225-3.

[] (iv) Alternate III (MAY 2014) of 52.225-3.

[] (48) 52.225–5, Trade Agreements (OCT 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

[X] (49) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[] (50) 52.225–26, Contractors Performing Private Security Functions Outside the United States (OCT

2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10

U.S.C. 2302 Note).

[] (51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

[] (52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42

U.S.C. 5150).

[] (53) 52.232-29, Terms for…