36C25518Q0486-002.docx

36C25518Q0486

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C25518Q0486 08-24-2018 Murphy, Michael michael.murphy7@va.gov 913-946-1991 09-15-2018 16:00 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 X X 561621 $20.5 Million X N/A X Department of Veterans Affairs Topeka VA Medical Center 2200 SW Gage Blvd Topeka KS 66622 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048

36C255 Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin TX 877-353-9791 512-460-5429 Provide fire system testing, maintenance and repair services to the Topeka VAMC in accordance with the performance work statement. (see continuation pages) Offerer must have all applicable certifications and experience in order to be considered.

Site Visit will be conducted on August 31, 2018 9:00 am CST.

This contract will consist of a base year and 4 option years that may be excercised at the discretion of the Government.

X X X One(1) Michael Murphy Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

(a). CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin TX ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Contract Period: Base POP Begin:

POP End:

Contract Period: Option 1 POP Begin:

POP End:

Contract Period: Option 2 POP Begin:

POP End:

Contract Period: Option 4 POP Begin:

POP End:

IN ACCORDANCE WITH FAR 52.217-8.

PROVIDE ALL LABOR, TOOLS, MATERIALS, EQUIPMENT, TECHNOLOGY AND SUPERVISION TO PERFORM PREVENTATIVE MAINTENANCE, TESTING AND REPAIRS AS OUTLINED IN THE STATEMENT OF WORK.

B.2 STATEMENT OF WORK

STATEMENT OF WORK

FOR

FIRE DETECTION AND FIRE SUPPRESSION SYSTEMS

INSPECTION AND MAINTENANCE SERVICES

COLMERY-O’NEIL VA MEDICAL CENTER

2200 SW Gage Blvd Topeka, KS 66622

A. GENERAL REQUIREMENTS

1. The Colmery-O'Neil VA Medical Center is protected by an existing fire detection alarm system, wet and dry sprinkler systems, standpipes, portable fire extinguishers, and special suppression systems. The building fire detection/alarm system is a Simplex system. The system includes the following building interfaces: (HVAC shutdown, elevator recall, smoke control, fire doors, etc.).

2. Contractor shall provide parts, labor, material, preventive maintenance services, testing and emergency call back for the fire alarm and sprinkler system to include fire alarm, kitchen hoods, specialty suppression systems, monthly/annual fire extinguisher inspections, monthly standpipe & sprinkler valve inspections, annual & 5-year fire hydrant tests, fire panel programming and related components at the Colmery-O'Neil VA Medical Center as indicated herein. Contractor will be responsible for providing automatic notification for the fire alarm systems in all buildings. All services shall be performed in accordance with all current applicable National Fire Protection Association (NFPA) codes, local codes, and manufacturer’s recommended procedures.

3. Contractor shall be capable provide an individual(s) or subcontractors who are adequately trained and certified and capable of performing Testing, Maintenance and Inspections and any necessary repairs to the major equipment manufacturer Simplex Network System.

4. The contractor shall deliver a written report that describes the test and inspection results and services performed. A list of system components is enclosed within this document. The report shall contain the following:

a. System information (make, model, all device types).

b. Pass/Fail for each feature and type of component tested. If a device fails, note device type, address and location on the facility.

c. Any comments on system (or device) condition as it pertains to service life and dependability.

d. Customizing the inspection reports shall be at no cost to government. The reports shall be acceptable to the COTR and JCAHO Standards and contain device summary sheets on all tested components.

5. The contractor shall provide all transportation, shipping, labor, tools equipment and material to accomplish the following:

a. All work to be completed between 7:00 a.m. and 4:00 p.m. Monday through Friday, except as requested or approved by the VA for special circumstances.

b. Contractor must respond within four hours of receiving a call for emergency service.

c. All tests and inspections are to be performed in accordance with the most recent edition of NFPA 101, 25, 72, 10, and 13 as applicable.

d. Contractors need to have at least 5 years’ experience providing technical expertise and performing maintenance, testing and inspections on Fire Alarm & Sprinkler systems.

e. No valves, gauges, or other parts will be replaced and charged to VA without prior approval from the Contracting Officer Representative (COR)/Occupational Safety and Health

f. No system will be left out of service at the end of a workday or over a weekend without permission of the Occupational Safety and Health Office. All systems must also be verified that they are reset prior to end of workday.

g. Contractor will provide a fully completed written inspection form & electronic within 15 calendar days of the completing of inspection.

h. Unlimited service calls shall be provided 24 hours a day, 7days a week, for repairs associated with normal equipment failures (provided during normal or after normal working hours Mon-Fri, times specified above, excluding holidays). This provision includes labor, travel, and mileage associated with equipment failures and as per contractual requirements. Emergency service will be provided within 4 hours of notification or per NFPA or contractual requirements Monday through Fridays as per times specified above. This provision covers all labor to troubleshoot and diagnose system problems.

i. A key for most locked areas will be provided by the Safety Office. Those locked areas requiring VA assistance will require approximately one-half hour advance notice from the contractor to the Safety Office.

j. Contractor must provide all tools, supplies, equipment and personnel to perform the work of this contract. Contractor is expected to work independently once oriented, with adequate personnel to accomplish all testing in an efficient manner.

k. Contractor must possess and furnish written proof of a current NICET Certified or State Certified or other NFPA 72, NFPA 25, and NFPA 10 acceptable certification for personnel. Contractor shall also furnish information about qualifications, ability to perform the work, and references regarding related experience in health care facilities. Any NICET certifications must be on file with the VA Contracting Office.

l. Contractor should assume the need for two hand-type two-way radios or touch-to-talk phones for communication between two contractor employees.

m. Work is to be conducted in a manner which would present the least amount of disruption to the healthcare facility. Some inspections maybe required to be performed off normal hours.

n. Warranty: upon completion and acceptance of all work, the contractor shall provide the VA Safety Office and/or Engineering service with the manufacturer’s standard one-year warranty on all parts and workmanship.

o. In those cases where contractor is required to verify that alarms operate and transmit to VA main fire panel, the contractor may need to have a person at the building’s fire alarm panel to confirm the signal.

p. Work dates must be scheduled with the COR/Safety Office at least 48 hours in advance.

q. If any services must be disconnected, even temporarily, due to scheduled contract work, the contractor will notify the COR at least 48 hours in advance. If the discontinued service is due to an emergency breakdown, the contractor will notify the COR as soon as possible.

r. Buildings covered under this agreement include buildings – 1, 2, 3, 4, 5, 6, 9, 20, 21, 22, 23, 24, 25, 26, 40, 41, 42, 43, 44, 45, 46, 47, 48, 50, 51, 52, 53-57, 58, 60, 61, 251, 269, 273

s. Written and electronic reports shall be provided. Written reports shall be hand delivered to the COR / Safety Office and put into the contractor supplied binders.

t. Contractor shall report to the Safety Office, prior to starting and after completion of the work.

B. SPECIFIC REQUIREMENTS

1. Contractor shall perform inspections and maintenance in accordance with the most current editions of the following manuals:

a. Manufacturer’s maintenance manuals

b. Manufacturer’s recommendations.

c. National Fire Protection Association Standards. (NFPA)

d. National Electrical Code (NEC)

e. National Fire Code

f. Joint Commission requirements. (See below)

2. Smoke Detectors:

a. All detectors shall be tested with a listed spray test smoke.

b. All detectors shall be tested in all areas accessible to the contractor.

c. Validation of all building interfaces shall be noted on test report (HVAC shut-down, elevator recall, etc.

3. Heat Detectors:

a. All restorable heat detectors shall be tested utilizing a heat gun (on low setting) or a hair dryer.

b. Validation of all building interfaces shall be noted on test report (HVAC shut-down, elevator recall, etc.).

c. Non-restorable heat detectors SHALL NOT be tested using a heat source.

4. Pull Stations:

a. All pull stations shall be tested

b. Check for any physical damage

c. Validation of all building interfaces shall be noted on test report (HVAC, Shut-down, elevator recall, etc.).

5. Sprinkler Water Flow Devices:

a. Check for any physical damage.

b. The Contractor shall activate each flow switch utilizing the inspectors test valve.

c. Time delay of alarm activation shall not exceed 90 seconds

6. Sprinkler Main Drain Test:

a. Check for any physical damage.

b. Fully open each control valve and record the static and residual pressures

7. Tamper/Supervisory Devices:

a. Check for any physical damage.

b. Each system valve tamper device shall be tested by partially closing the valve to initiate a tamper trouble signal. Each supervisory device shall be partially closing to initiate a supervisory alarm.

8. Sprinkler Dry Valve:

a. Check for any physical damage.

b. Test pressure switch using the inspectors test located on valve.

c. Verify the low air pressure switch setting and adjust if necessary

d. Check, drain, and document all low points on dry sprinkler systems

9. System Checks:

a. Verify receipt of fire signal to central station monitoring facility.

b. Building Interfaces: HVAC shutdown, elevator recall, smoke evac, fire partition, door locks, etc.

c. All strobes, horns and bells should operate properly, and be free from any visible tampering.

d. Visually check batteries for leakage or damage and load test each quarter.

e. Disconnect battery for supervision signal.

g. Open dedicated electrical breaker for supervision signal.

C. FIRE ALARM SYSTEM

1. Initial Inspection and Test: The Contractor shall perform a full initial inspection and test of each device on the fire alarm system in accordance with the current edition of NFPA 72, National Fire Alarm Code.

a. Testing Frequencies from the current edition of NFPA 72, Joint Commission & VHA requirements.

b. Testing Methods from the current edition of NFPA 72 shall be used.

2. Maintenance, Inspection and Testing Records: Within 15 days after completing the inspection and testing, the Contractor will furnish a written record to the Fire Safety Specialist or Authority Having Jurisdiction that includes the following:

a. Contractor’s Inspection and Testing Form that includes all the information required by the current edition of NFPA 72.

b. Date of manufacture of fire alarm system(s) and whether parts are readily available.

c. The record shall include any problems noted with the system, including inoperable or unsupervised devices or equipment, or devices that cannot be calibrated, tested, or serviced in accordance with the manufacturer’s recommendations. Findings noted shall include individual costs to correct/repair them. Each cost shall be broken down into both a parts cost and a labor cost.

d. The record shall be provided electronically (by email) (formatted in Microsoft Word or Excel) and two sets of the reports, one for the Joint Commission books and a copy for the facility.

3. Correcting Fire Alarm System Problems: The Contractor shall follow the requirements outlined in the Section titled “Repairs and Unscheduled Work” for correcting problems noted to the fire alarm system. Any repairs that can be made immediately shall be completed

4. The Contractor shall contact the COR / Fire Safety Specialist for assistance in coordinating the Initial fire alarm inspection and test.

5. Notification: Before proceeding with any testing, the Contractor shall coordinate the notification of all persons and facilities that receive alarm, supervisory or trouble signals (e.g. Fire Safety Specialist, Boiler Plant, Telephone Operators, and Monitoring Company). The Contractor will coordinate with the COR / Fire Safety Specialist to ensure that all building occupants are notified. At the conclusion of testing, the Contractor shall notify those previously notified that the testing has been concluded.

6. After Hours: The Contractor may be required to perform some work, inspections, and tests outside the normal working hours of the building occupants. Any scheduled work that is disruptive to the tenants (testing audible devices, elevator capture, fan shutdown, etc.) shall be performed after the building occupant’s normal working hours. The Contractor shall coordinate with the COR/Safety Office to coordinate after-hours access to the building.

7. Damage to Fire Alarm System: Any damage to the fire alarm or associated equipment (e.g. fans, elevators, generators, pumps) caused by normal testing shall be repaired by the Contractor at no additional cost to the Medical Center. At its discretion, the Safety Office may have representatives present to witness any or all such tests. All costs associated with this damage shall be borne by the Contractor.

8. Safety Hazards: The Contractor shall immediately notify the COR or Safety Office of any recognized safety hazard that might severely affect the safety of the building occupants.

9. Annual Testing - The contractor shall provide labor, time, materials and equipment necessary to perform annual testing and inspection of:

a. Each fire alarm system control panel, all input and all output devices, and load test on batteries.

b. Test, inspection and operation to be performed on all manual fire alarms pull stations, smoke detectors (including elevator shafts), duct detectors, and heat detectors. Any initiating device that fails to operate properly will immediately be communicated to the COTR/Safety Office via email, phone call, or in person.

c. Testing of Elevator Shunt Trip/Primary Recall/Secondary Recall

d. Testing and inspection of all smoke and heat detectors.

e. Inspection of all building alarm notification devices (audible devices, speakers, and visual devices)

f. Inspection and testing of all electro-mechanical releasing devices.

10. Quarterly Testing - The contractor shall provide labor, time, materials and equipment necessary to perform quarterly testing and inspection of:

a. Fire alarm equipment for notifying off-site responders

b. Fire alarm panel battery load tests

11. Semi-Annual Testing - The contractor shall provide labor, time, materials and equipment necessary to perform quarterly testing and inspection of:

a. Kitchen hood suppression systems.

12. Repairs:

a. The Contractor shall repair, at the Contractor’s expense, fire alarm system or sprinkler device problems up to $1000.00 per device. This includes programming to assure all the panels are reporting the proper data, all control panel components including batteries, alarm initiation devices, notification devices, control devices, sprinkler tamper devices, sprinkler flow alarm devices, low pressure alarms, and communication problems between buildings. Not included under this contract is the fiber system between buildings, sprinkler piping & heads, and fire hydrant repairs or replacement.

b. The contractor shall be responsible for up to an additional $25,000 in parts and labor per contract year period for any repairs, modifications, or replacement on any fire sprinkler, fire alarm, hood systems, special chemical systems or fire extinguishers that are not covered by the contract.

c. For repair parts cost totaling more than $25,000 per contract year period the Contractor shall follow the section titled; Repairs and Unscheduled Work.

13. Devices:

Bidding contractors can review the current inspection report at the Occupational Health & Safety located in Building 6 on the Topeka campus.

D. FIRE SPRINKLER SYSTEM

The contractor shall provide parts, labor, time, materials, testing, equipment and emergency call back necessary to maintain and perform testing and inspection of the wet/dry sprinkler systems and anti-freeze suppression systems at the proper frequency for all buildings at the medical center to meet or exceed the latest editions of NFPA Code 72, National Fire Alarm Code and NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems. The contractor shall generally follow the same initial inspection and testing requirements as indicated in the Fire Alarm System section above.

1. General Requirements:

a. Contractor will test and inspect entire Fire Sprinkler System per NFPA requirements.

b. Services consist of but are not limited to, the performance of monthly, quarterly, and annual inspections and testing of all mechanical devices including valves, wet and dry sprinklers, anti- freeze loops, couplings, piping and connections, water motor gongs and alerting devices, tamper switches, post indicator valves, pressure switches, water flow switches, standpipes, backflow preventers, fire department connections, fire pumps and test headers, and fire hydrant flow testing.

c. This Service Agreement also includes 24/7 service call response to troubleshoot and diagnose fire sprinkler issues: Water Flow Devices, Low Pressure Switches, System Tamper Devices, Post Indicator Valve Devices, Fire Pumps, Fire Hydrants and Wall Post Indicator Valve Devices.

d. The Contractor shall repair, at the Contractor’s expense or sprinkler equipment and devices up to $1000.00 per device. Not included under this contract is the fiber system between buildings, sprinkler system piping & sprinkler heads, and fire hydrant repairs or replacement.

2. Five Year Testing:

a. Contractor will provide labor, time, materials, and equipment necessary for fire hydrant testing.

b. Contractor will provide labor, time, materials, and equipment necessary to conduct the 5-year manual standpipe flow test if required by the most current code.

3. Annual Sprinkler Testing - Contractor shall provide labor, time, materials and equipment to perform inspection of:

a. A complete walk through of all sprinklered buildings to access sprinkler system operation and coverage.

b. All system riser main drains, tamper devices, supervisory devices, and anti-freeze loops.

c. Perform testing and maintenance on all fire pumps & jockey pumps.

d. Test all specialty suppression systems (MRI Trailer and Universal Waste Building)

e. Shall be conducted in October of each year.

4. Semi-Annual Testing - Contractor shall provide labor, time, materials and equipment to perform the semi-annual inspection of wet system sprinkler systems:

a. Fire sprinkler system main drain and water flow devices. Performance and documentation is to be in accordance with the most recent edition of the applicable National Fire Protection Association Standards 25 and 72.

b. Shall be conducted in April of each year.

5. Quarterly Testing - Contractor to provide labor, time, materials and equipment to perform inspection and preventive maintenance of:

a. Fire department connections (FDC’s)

b. Inspect and run no flow test on all fire pumps and jockey pumps.

6. Monthly Inspection – Contractor to provide labor, time, materials and equipment to perform inspection and preventative maintenance of:

a. Sprinkler System - Visual inspection – Control Valves/Gauges

b. Standpipe System – Visual inspection

7. Wet System Specifications:

a. Test of water flow alarms. All water flow alarm devices will be tested by the use of the inspector’s test valve.

b. Test of electric supervisory alarms: Test all supervisory alarm switches on supply valves, by closing all supervised valves and reopening the valves, verify that all local alarms operate, verify that all alarms transmit to the FACP.

c. Inspect and service all fire department connections: On all fire department pumper connections, Siamese, etc. Remove caps; replace any missing/damaged caps. Lube treads.

d. Inspect and service all main supply valves: Operate full close and reopen all P.I.V and OS&Y. valves on each system.

e. Inspection and flushing of main drain: Operate the main drain on each system to dislodge and flush any debris in main riser between supply main and cross mains.

f. Re-seal all valves in open position with wire seal where now sealed, re-lock all chains and padlocks where locked. Contractor furnishes wire seals.

g. Test of water flow alarms:

1.Water flow alarm switches will be tested by running water through inspector’s test valves.

2. Record elapsed time (switch retard) for switch activation-alarm initiation-local alarm, to determine if retard setting meeting VA standards. (90 seconds from water flow to alarm signal activation)

3. Verify that alarm signals transmit to FACP.

h. Test of supervisory alarms:

1. Test of supervisory alarm on Main PIV Supply to Building (One PIV)

2. Assure that supervisory alarm transmits to FACP.

i. Inspect and service all fire department connections:

1. All fire department (Siamese) pump connections shall be test quarterly to include removing caps, visual inspection of interior, assure that swivels rotate freely & lubricate as needed, and repair or replace any missing caps.

j. Inspect and service main supply valves:

1. Tests operation for close and reopen all O.S.Y. main riser valves.

2. Lubricate all threads and bearings, to assure normal operation.

3. Re-seal with wire seals if sealed.

4.Replace valve stem packing if leakage is evident.

k. Test run fire pump in building 54 as specified in NFPA Annual performance test for fire pumps. Record pilot reading, calculate and record GPM flow. As referenced in the most recent addition of NFPA 25. Test fire pumps quarterly for at least 10 minutes under no flow conditions.

9. Dry System Specifications:

a. Trip test of main dry pipe valves.

b. Trip test each main system riser dry valve by opening inspector’s test valve to simulate sprinkler flow.

· NOTE: The time (seconds) required from inspection valve open to trip (clapper valve open) and water flow at inspection test valve.

c. Water supply valves function tests. Manually operate, fully close and reopen all OS&Y. main valves and PIV’s to assure easy normal operation. Lubricate stems as necessary, turn to full closure and re-open of each valve.

d. Test all electric supervisory alarm switches on supply valves: Concurrent with items, assure that all supervisory alarm switches are operating and transmitting to fire alarm system in boiler plant/telephone operators indicating valve closed and valve open.

e. Inspect and repair all fire department connections to include inspecting all fire depart. connections, replace any missing caps, gaskets, etc. and lube all cap threads lube to prevent rust or seizure.

f. Test all water flow alarm switches and alarm circuits: Test the function of all water flow alarm switches to assure they transmit water-flow alarm to building FACPs.

g. Re-seal all valves in open position with wire/lead seal where sealed with wire. Re-secure all valves locked with chain/padlock with chain/padlock only. Contractor furnishes wire seals.

h. Test all low-pressure alarms: Test to determine if air loss switches function any building alarm local device and if building fire alarm interface transmits low air alarm signal to FACP.

i. Dry pipe system low points are to be drained upon completion of the trip tests and drained monthly during the monthly visual checks. Documentation is required.

NOTE: Record delay time on each test reports.

· The Sprinkler Contractor shall conduct a five-year internal pipe inspection of all sprinkler systems in accordance with the latest addition of NFPA 25 and provide proper documentation with photographs during the first quarter (October, November, December) of the 5th contract year. Inspection dates shall be scheduled in advance with Occupational Safety and Health. All inspections shall be completed and written reports shall be submitted within thirty (30) days to Occupational Safety and Health. Any critical deficiencies found shall be reported immediately to the Safety Officer or Chief Engineer.

10. Hydrants, Standpipes, and Fire Pumps

a. Provide all labor, tools, equipment, materials and supervision for the monthly standpipe & sprinkler valve visual inspection, annual hydrant flow test and 5-year GPM calculation for each hydrant and quarterly & annual flow tests on the fire pumps.

b. Annual and 5-year test, inspection and maintenance of the fire hydrants per NFPA specifications are to be done during the month of August or as agreed to by VA. Locations of the hydrants are to be provided by the COTR/Safety Office. Contractor shall contact Safety, Engineering, and city water department before flow testing of any hydrants.

11. Quarterly & Annual fire pump tests:

Fire pumps shall quarterly no flow tests and annual flow tests conducted on all fire pumps. Fire Pumps is in Building 54. Fire Pumps Info: _500__GPM, Electric

a. The contractor will test each fire pump annually to determine flow rate, pump pressure, pump motor condition, current voltage and speed at peak load. All valves in suction line will be checked to assure that they are fully open.

1. The inspector will record the date, total flow rate, test meter GPM, suction and discharge pressure, number and size of hose nozzles with corresponding psi and total GPM, pump motor current, voltage and speed, and sign for each fire pump.

2. Performance curves will be documented showing pressure at 0%, 100%, and 150% flow rate of pump.

b. This graph will be in accordance with NFPA 20-11.3.

12. Annual & 5 Year Fire Hydrant Flow Tests:

a. Hydrant test will be performed as specified in NFPA 25 and NFPA 291.

b. Contractor will provide all tools required including a water diverter funnel which is necessary for fire hydrant testing.

c. VA will verify the Hydrant numbers and locations on first day of work.

d. VA will not provide any employees to assist contractor’s employees.

e. The work must be completed during month as approved by Safety.

f. Conduct annual flows of all fire hydrants to check for proper operation and run until the water stream is clear.

g. Calculate and record GPM flow for each hydrant every five years

13. Repairs and Unscheduled Work

a. Definition of Repairs. Repairs are defined as unscheduled work to repair or modify a fire alarm/fire sprinkler system, or to correct recurring system and/or equipment malfunction(s).

b. Repair Parts. Contractors or Sub-Contractors who perform repairs under this contract shall be capable of providing replacement parts within 48 hours for the central processing unit (CPU), controller, monitoring and signaling cards, display boards, and other critical parts that may be necessary to restore the equipment and systems back to normal operating conditions.

c. Correction of Deficiencies. The Contractor shall repair, at the Contractor’s expense any fire alarm /sprinkler system deficiency that is covered under the $1000.00 per device limit. Repairs under this contract includes all initiating devices, notification devices, trouble/supervisory devices, wiring, network problems, and programming.

d. The Contractor will provide an additional $25,000 and 120 hours of labor per contract year period for repairs and upgrades to fire alarm/sprinkler systems to bring the system up to code that is not covered by the $1000.00 per device. Separate invoices must be presented for approval prior to work from the CORT/Safety Office. When all listed deficiencies have been corrected, the Contractor will sign and date the inspection report and return it to the COTR/Safety Office. At its discretion, Colmery-O'Neil VAMC may then re-inspect the work.

e. Sprinkler piping or sprinkler heads are not concerned as a device covered by the $ 1000.00 repair limit, but can be covered by the additional $25,000 repair/upgrade requirement.

f. Critical and Non-Critical Repairs. Initial response to repair calls will be based on the nature of the repair, whether, in the opinion of the COTR/Safety Office or Authority Having Jurisdiction, it is Critical or Non- Critical in nature. Critical Repairs are those repairs affecting the continued occupancy of a building or certain operation in a building that are critical in nature.

g. Critical Repair Response. Due to the emergency nature of Critical Repairs, the COR/Safety or Authority Having Jurisdiction will normally make the requests for repairs verbally, following by a written repair include:

h. After being notified of a repair request, make live voice contact with the COR/Safety Office or Authority Having Jurisdiction within one hour, have a qualified technician on-site within 4 hours, and complete the repair made within 48 hours.

i. If the local technical representative cannot identify the problem within 48hours, they shall escalate the problem to the next technical level and the National Accounts level as necessary, to identify the problem and provide a solution.

j. If the fire alarm system cannot be repaired within 24 hours, the technical specialist shall notify the COR/Safety Office with a proposal for completing the work, including a not-to-exceed cost and the time required. The proposal may be approved verbally, but must be approved by the COR/Safety Office before proceeding with the work. A verbal approval will be followed by a written email request. Update the COR/Safety Office or Authority Having Jurisdiction on the status of the repairs at least every 24 hours until repairs are complete.

k. Non-Critical Repairs. Requests for repairs will be set forth in email requests listing the type of equipment, description of the malfunction, and the facility point of contact. Requirements for Non-Critical Repairs include:

1. After being notified of the need for repairs, make live voice contact with the Safety Manager or Authority Having Jurisdiction within two hours, have a qualified technician on-site within 24 hours, and complete the repair within 96 hours.

2. If the fire alarm system cannot be repaired within 72 hours, the technical specialist shall notify the CORT or Contracting Officer with a proposal for completing the work, including a not-to-exceed cost and the time required. The proposal may be approved verbally, but must be approved by COR/Safety Office before proceeding with the work. A verbal approval will be followed by a written email approval.

3. Update the Ordering Official and Authority Having Jurisdiction on the status of the repairs every 48 hours until repairs are complete

14. Testing after repairs. All repairs shall be tested according to requirements of the current edition of NFPA 13 and NFPA 72. A representative of the Safety Office or their representative may witness testing. Notify the Safety or Authority Having Jurisdiction of the schedule for testing with sufficient notice to allow testing to be witnessed. Contractor must provide written certification that repairs are complete. The document shall also include the names and titles of the witnesses to the test.

15. Contractor shall provide, in writing, before leaving the building:

a. Suspected cause(s) of the malfunction(s), and actions to prevent reoccurrence.

b. A list of components used to make the repair.

c. Hours required making the repair.

16. Full System Repair Records. Upon request, the Contractor shall furnish a record of all repairs they have made to an individual fire alarm system.

17. Services shall comply with applicable requirements of the current edition of NFPA 25 & NFPA 72, which establishes the minimum requirements for the periodic inspection, testing, and maintenance of the fire sprinkler and fire alarm systems, except as modified herein.

18. Preventive maintenance shall be performed by the Contractor to keep the system equipment operable or and maintenance manuals, as-built installation drawings, and other system documentation shall be retained to assist in the proper care of the system and its components. Frequency of maintenance is indicated in the appropriate chapter of the current edition of NFPA 72.

Note: Corrective maintenance shall be determined from the periodic testing and inspections of each system.

19. The Contractor shall not be responsible for upgrades that are required by code due to a change in occupancy, relocation of partitions, or types of materials stored by the building occupants.

20. Records shall indicate the procedure performed (inspection, test, or maintenance), the person/organization performing the work, the results, and date.

21. Test results shall be compared with those of the original acceptance test, if available, and with the most recent test results. If items that have been corrected since the prior inspection fail to comply with current NFPA standards, the contractor will bring into compliance at no cost to Colmery-O'Neil VA Medical Center.

22. Reworks will be accomplished at the expense of the contractor.

23. All new parts installed shall have a minimum of one-year warranty on the parts and labor.

E. CERTIFICATIONS AND QUALIFICATIONS

1. All Fire Alarm and Sprinkler Technicians shall be certified in accordance with NFPA standards.

2. Number of Employees. The Contractor shall have available at all times a sufficient number of capable and qualified employees to enable the Contractor to properly, adequately, and safely perform all work required under the terms of this contract.

3. Fire Alarm Systems Engineering and Sprinkler Technicians. Fire Alarm Systems and Sprinkler technicians performing contract work shall meet the service personnel qualification requirements in the current edition of NFPA 25 and 72 and have access to at least a NICET Level 1 (Associate Engineering Technician) in Fire Protection Engineering Technology, Fire Alarm Systems and Inspection and Testing of Water-Based Systems. Additionally, the Fire Alarm Technician must have experience in the past five years in fire alarm system testing, repair, maintenance, installation, and related activities of buildings And equipment comparable to the buildings and equipment covered by this contract.

4. Addressable Systems. Technicians or Sub-Contractors modifying the fire alarm control panel systems or other devices used to monitor system shall be factory trained and currently certified for all systems.

5. Licenses & Permits. Contractor and Sub-Contractor personnel engaged in the activities specified by this contract shall be also required to possess certificates of training, licenses, and permits as required by the state, county, parish, city, and other local jurisdictions when the alarm system is installed in a facility covered by such state, county, parish, city, and other local jurisdictions.

I. Joint Commission on Healthcare Accreditation and Veterans Administration.

a. All inspections listed above will be conducted and documented as required by the Joint Commission on Healthcare Accreditation and Veterans Administration Contractor will provide documentation that is easily reviewed by the facility and Joint Commission.

J. Contract Administration Data

(1) All contract administration functions will be retained by the Department of Veterans Affairs. The Contracting Officer will be the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer will be authorized to make commitments or issue changes that affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered unauthorized and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

K. Contracting Officer’s Representative

(1) Pursuant to VAAR Provision 852.270-1, Representatives of Contracting Officer, the designated representative for this contract is will be determined at award.

L. Acronyms and Definitions CDR: Contract Discrepancy Report. Report issued by the Government to the contractor to document a supply or service found to be unacceptable during contract performance.

CLIN: Contract Line Item Number. Unit of work (or service) to be performed (or delivered) by the contractor as a pay item.

CO: Contracting Officer. A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

COR: Contracting Officer’s Representative. An individual, including a Contracting Officer’s Representative (COR), designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

QA: Quality Assurance. Actions taken by the government to assure contracted services meet PWS requirements.

M. Personnel

(a) Non-Personal Services

(1) This is a non-personal services contract. Personnel rendering services under this contract are not subject either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. The Government shall not exercise any supervision or control over the contract service s performing services herein. Such contract service s shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

(b) Contractor Compliance with the Immigration and Nationality Act of 1952

(1) The Contractor shall comply with any and all legal provisions contained in the Immigration and Nationality Act of 1952, As Amended; its related laws and regulations that are enforced by Homeland Security, Immigration and Customs Enforcement and the U.S Department of Labor as these may relate to non-immigrant foreign nationals working under contract or subcontract for the Contractor while providing services to Department of Veterans Affairs patient referrals.

N. Hours of Operations

(1) Business hours for the VAMC follow:

(A) Administrative hours: Monday through Friday, 8:00 a.m. - 4:30 p.m.

(B) National Holidays: The 10 holidays observed by the Federal Government are:

New Year’s Day;

Martin Luther King’s Birthday;

Presidents Day;

Memorial Day;

Independence Day;

Labor Day;

Columbus Day;

Veterans Day;

Thanksgiving;

Christmas; and any other day specifically declared by the President of the United States to be a national holiday.

(C) Off-Duty hours: Friday through Monday, 4:30 p.m. - 8:00 a.m.; Monday through Thursday, 4:30 pm – 8:00 am.

O. Quality Control

a. CONTRACT PERFORMANCE MONITORING. The COR may perform surveillance of services by any of the methods listed below:

1. Observing actual performance;

2. Inspecting the services to determine whether or not the performance meets the performance standards; and

b. Review of any other appropriate records.

c. When unacceptable performance occurs, the COR shall inform the Contractor and the Contracting Officer. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file. When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor program manager. The Contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the Contractor is required to prepare a corrective action plan to document how the Contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the Contractor has to present this corrective action plan to the COR. The Government shall review the Contractor corrective action plan to determine acceptability. Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the Contracting Officer.

d. Pursuant to VAAR Provision 852.270-1, Representatives of Contracting Officer representative(s); The Government shall periodically evaluate the Contractor performance by appointing a Contracting Officers Representative (COR) to monitor performance to ensure services are received. The Government representative(s) shall evaluate the Contractor performance through inspections of observations, inspection of services or any other form of documentation and all complaints from VA personnel. The Government may inspect as each task is completed or increase the number of quality assurance inspections if deemed appropriate because of repeated failures or because of repeated customer complaints. Likewise, the Government may decrease the number of quality assurance inspections if performance dictates. The Government Contracting Officer shall make final determination of the validity of customer complaint(s).

e. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may -

f. Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements at no additional cost to the Government.

P. Contract Security

a. “The C&A requirements do not apply and a Security Accreditation Package is not required”.

END OF STATEMENT OF WORK

36C25518Q0486

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance.