36C25518Q0199-A0002000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2.

AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF

CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV.

11/2016) is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITE M 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR

43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes r eference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14.

DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME

AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS

OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) A0002 589-18-2-1106-0003 n/a 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 To all Offerors/Bidders

36C25518Q0199 04-13-2018

X X x

11:00 AM, 5/9/2018

589-3680160-1106-829800-2120 0100K1086 X Kansas City - Special Mode Transportation Services - Liter and Wheelchair

The purpose of this amendment is to answer all questions and extend the solicitaiton due date.

1. Please see continuation page for questions and answers.

2. The response date is hereby extended. All offers are due no later than 5/9/2018 at 11:00 AM.

3. No other questions will be answered.

4. No other extensions will be granted.

Jeanine Wallace Contracting Officer

Continuation page of SF30 Questions and Answers

1. Would it be possible to meet in person to share the cost analysis we use to determine our pricing, or should I just include that information with our price proposal?

A1. Include the information in your price proposal.

2. The Service Contract Act requires contractors and subcontractors performing service on prime contracts in excess of $2,500 to pay service employees in various classes no less than the wage rates and fringe benefits found prevailing in the locality. Is this contract covered under the Service Contract Act?

A2. The Service Contract Act will apply.

3. In the past, some transportation contractors have classified and paid their drivers as a ‘Taxi Driver’ under the Service Contract Act. The Department of Labor has determined that ‘Shuttle Bus Driver’ is the correct classification for wheelchair service and ‘Ambulance Driver’ is the correct classification for litter service. In Jackson County, Missouri, the Service Contract Act requires a prevailing wage rate of $16.09 per hour for ‘Shuttle Bus Driver’ and $17.67 per hour for ‘Ambulance Driver’. Is this contract covered under the Service Contract Act?

A3. The Service Contract Act will apply.

4. In additional to classifying drivers correctly and paying them the correct prevailing wage, contractors are also required to provide a Health and Welfare Benefit of $4.41 per hour for every hour worked under the Service Contract Act. Is this contract covered under the Service Contract Act?

A4. The Service Contract Act will apply.

5. The Service Contract Act requires contractors to provide ten (10) paid holidays, up to seven (7) sick days and up to four (4) weeks of paid vacation, depending on the driver’s tenure, in addition to the prevailing wage rate and Health and Welfare Benefit. Is this contract covered under the Service Contract Act?

A5. The Service Contract Act will apply.

6. The Fair Labor Standards Act (FLSA) and the Contract Work Hours and Safety Standards Act (CWHSSA) requires contractors to pay overtime pay for all hours worked over 40 in a workweek for non-exempt employees. Is this contract covered under the Fair Labor Standards Act and the Contract Work Hours and Safety Standards Act?

A6. Yes, please see clauses in the solicitation

7. Solicitation #1 issued on 2/16/18 included a mileage threshold of 10 miles, Solicitation #2 issued on 4/13/18 included a mileage threshold of 20 miles. Does this mean the contractor will not receive any mileage reimbursement for trips within a 20-mile radius of the Kansas City VAMC?

A7. No

8. It is very difficult for a contractor to provide fair and reasonable pricing for all trips less than 20 miles when they do not know how far most trips will be from the VAMC. Would the Government consider using a 10-mile threshold to receive the most accurate pricing from interested bidders?

A8. No

9. What percentage of the current wheelchair and litter trips are 0-5 miles from the VAMC?

A9. 3%

10. What percentage of the current wheelchair and litter trips are 6-10 miles from the VAMC?

A10 21%

11. What percentage of the current wheelchair and litter trips are 11-15 miles from the VAMC?

A11. 23%

12. What percentage of the current wheelchair and litter trips are 16-20 miles from the VAMC?

A12. 25%

13. What percentage of the current wheelchair and litter trips are greater than 20 miles from the VAMC?

A13. 28%

14. The estimated quantities for the Kansas City VAMC have declined significantly over the past 8-years. The 2010 solicitation estimated 27,937 wheelchair trips and 326,604 wheelchair miles. The 2016 solicitation estimated 12,500 wheelchair trips and 77,750 miles. The current solicitation only estimates 6,250 wheelchair trips and 38,875 miles. Do the estimated quantities provided in the CLIN’s accurately reflect anticipated future trip volume at the Kansas City VAMC?

A14. Estimated quantities are estimates and are based on patient need.

15. How does the Government explain the dramatic decrease in special mode transportation at the Kansas City VAMC over the past 8-years?

A15. New criteria to meet special mode transportation.

16. What year did the Kansas City VAMC implement their VTS program?

A16. 2012

17. How many VTS vehicles are used by the Kansas City VAMC?

A17. 14

18. How many trips does VTS complete each year for beneficiaries of the Kansas City VAMC?

A18. This question has no bearing on the upcoming contract

19. Does VTS still transport veterans that are eligible for special mode transportation? This question has no bearing on the upcoming contract

20. Does the Kansas City VAMC plan to phase out contractors for special mode transportation and solely rely upon VTS for special mode transportation in the future?

A20. No

21. What year did the Kansas City VAMC eliminate hired car/taxi?

A21. 2014

22. Are contractors required to have an oxygen tank in all vehicles?

A22. Yes

23. Are contractors required to have a stretcher van license from the state of Missouri prior to performing litter services under this contract?

A23. Yes

24. Are litter vans required to have a 2-person crew and a AED device on all vans, as per state of Missouri stretcher van requirements?

A24. Yes

25. What percentage of the trips occur from 6am-6pm, Monday through Friday?

A25. 85%

26. How many add-on trips occur on average each day?

A26. 7 to 10

27. What percentage of veterans are transported to locations other than the Kansas City VAMC located at 4801 E. Linwood?

A27. 25%

28. How many wheelchair vans does the current contractor use on average each day for the VAMC? A28. 21

29. How many litter vans does the current contractor use on average each day for the VAMC?

A29. 7

30. P. 20 of the solicitation indicates waiting time invoiced in 15-minute increments at 1/6 the hourly rate. Should that be at ¼ the hourly rate?

A30. No

31. Who is the current contractor for these transportation services?

A31. Owl Inc.

32. The current contractor was scheduled to begin providing service under the current contract on November 1, 2016, but was not ready to provide these trips on the first day of the contract. The previous contractor was asked to continue providing services for an additional 60-days until the current contractor was able to provide all the trips. Does the government expect the next contractor to provide 100% of the trips on the first day of the contract, or will they be allowed to phase in?

A32. This can/will be discussed with the new contractor after award.

33. What date do you expect the new contractor to be ready to provide 100% of the trips?

A33. 6/1/2018

34. In order to be considered in the bidding process do my proposals have to be sent by hard copy or can I send them electronically?

A34. You can send a hard copy but I would PREFER an electronic copy.

35. Do you do any Bariatric litter transport over 300 lbs?

A35. Yes, but sparsely, averaging 3 a year.

36. Does this contract include an Economic Price Adjustment for Fuel?

A36. yes

37. If the price of gasoline increases dramatically over the term of the contract, will contractors be reimbursed for the increased cost of fuel?

A37. The increased cost of fuel will be covered under the economic price adjustment for fuel.

38. The mileage threshold changed from 10-miles in the initial solicitation issued on 2/16/18 to 20-miles in the current solicitation issued on 4/13/18. In a metropolitan area like Kansas City, traffic can be a major factor affecting the ability to transport patients efficiently during peak times. Would the government consider utilizing a 10-mile mileage threshold instead?

A39. No

39. The Veterans Transportation Service (VTS) has been in operation at the Kansas City VA for several years. During that time, the number of special mode transports provided by outside contractors has decreased dramatically. Per the VTS website, veterans who are eligible for VA health care benefits and have a VA-authorized appointment are eligible for transportation through the VTS program based on the availability and guidelines in place at their local facility. Will VTS ultimately replace the need for outside transportation contractors?

A39. No

40. The estimated quantitates decreased by 50% from the initial solicitation issued on 2/16/18 to the current solicitation issued on 4/13/18. How do you explain this decrease?

A40. The estimated quantities on the current solicitation are closer to the actual estimated quantities that will be used.

41. Does the Government believe estimated quantities will continue to decrease in the future?

A41. Estimated quantities are based on patient needs and are estimates.