36C25518Q0078-A0002000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2.

AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF

CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV.

11/2016) is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITE M 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR

43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes r eference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14.

DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME

AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS

OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) A0002 01-19-2018 589-18-1-1829-0002 N/A 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 To all Offerors/Bidders

36C25518Q0078 01-12-2018

X x x ** HOUR & DATE for Receipt of Offers is EXTENDED to:

589-3680162-1829-855100-2543 0100C1090 x The purpose of this Amendment is to clairfy the statement of work and amend the schedule.

1.

The statement of work has been updated in its entirety and is attached.

2. The schedule has been updated in its entirety and is attached.

Jeanine Wallace Contracting Officer

CONTINUATION PAGE

B.4 SCHEDULE OF SERVICES AND PRICE

BASE YEAR

Base Year Total

Option Year I

Option Year 1 Total

Option Year II

Option Year 1I Total

Option Year III

Option Year 1II Total

Option Year IV

Option Year IV Total

B.5 PERFORMANCE WORK STATEMENT

The contractor shall furnish all labor, supervision, materials, tools, OEM parts and any specialized test instruments to perform Semi-Annual and Annual Maintenance on the Medical Center’s 7, Diesel Generators to maintain equipment within OEM standards. The Medical Center has 6 (six) Emergency Generators and 1 (one) Stand-by Generator in accordance with all applicable NFPA Codes, Standards and Performance Requirements.

Contractor shall provide a standby generator and all required cables and connections needed while any generator is taken out of service for inspection, maintenance, testing, or repair. Contractor shall connect standby generators to existing lugs at the existing emergency generator switchboards. Contractor shall extend existing ATS generator-start circuit to standby generator to enable automatic response. Contractor shall be responsible for coordinating standby generator locations with existing emergency generator switchboard locations.

The contractor shall:

a. Maintain an adequate supply of commonly used spare parts at the KCVAMC (Building 40).

b. Use genuine OEM parts.

c. Produce a computer-generated report within 14 calendar days of the completion of the scheduled maintenance. The contractor will submit a proposed format for the report to the COR for approval within 14 calendar days of award of this contract. The report shall document the tasks completed for each generator unit along with an analysis of the inspections completed for each generator unit.

This contract includes:

· Emergent and Non-Emergent Service Calls for any of the generators that have problems that prevent the supply of stable and reliable Emergency Power in the event of the loss of Normal Power.

· Annual Load Bank testing for all generators. Contractor shall provide a portable load bank for testing purposes.

· The replacement of all generator batteries in the Base year of the contract, and Option Year 2 and Option Year 4.

· The installation of fuel meters on each generators’ supply and return lines.

· The testing of all generator remote annunciators in Police Dispatch and the Boiler Plant.

In the first contract year and every two years thereafter, the contractor shall replace all belts and hoses. In the first contract year and every two years thereafter, the contractor shall replace coolant. In the first contract year and annually thereafter, the contractor shall replace all filters (air, fuel, water, if applicable). In the first contract year and annually thereafter, the contractor shall replace all oil.

Prior to draining the old fluids, the contractor shall start and operate each generator to reach standard operating temperatures, and shall take samples of each type of fluid from each generator. Contractor shall send fluid samples to an approved laboratory for analysis and diagnosis.

In the first contract year and every two years thereafter, the contractor will replace all generator batteries. The contractor will provide certification that the used batteries have been taken to an approved recycling facility.

In the first contract year, the contractor will install a ¾” NPT LCD fuel meter on the supply and return fuel lines at each generator. There are 14 meters (provided by the VA) and installed by the Contractor.

If repairs are needed outside of the annual maintenance, the contractor shall coordinate any additional services with the COR before any repairs are made.

SEMI-ANNUAL MAINTENANCE

1) COOLING SYSTEM:

a. Check coolant level and add coolant if needed. Pull sample of engine coolant with engine running at operating temperature; analyze coolant for a safe degree of protection.

b. Check complete system for coolant leaks.

c. Inspect and replace belts if needed.

d. Inspect and lube fan hub.

2) LUBRICATION SYSTEM:

a. Check engine oil level and maintain the proper level for safe operation.

b. Clean/Replace crankcase breather.

c. Inspect engine for oil leaks and repair.

d. Check manifolds, brackets, mounting and flex connections.

3) ELECTRICAL SYSTEM:

a. Check battery electrolyte level and maintain as required.

b. Check battery cables for proper torque and corrosion. Repair as necessary.

c. Check battery voltage at each cell and document readings.

d. Check operation of battery charger and alternator. Adjust or replace as required.

e. Run generator. Check for correct engine operating parameters; temperatures, RPM, pressures, etc. Note any unusual operating conditions.

f. Verify proper frequency and document voltage readings: A-B, B-C, A-C, A-N, B-N, and C-N. If engine is under load, document the amount of load (percentage of generator capacity).

g. Check operation of automatic start/stop control switches.

h. Test fault light indicators and replace any failed lamps.

i. Clean accumulations of dust and dirt from generator feeder breaker/enclosure.

j. Record engine service meter readings.

k. Inspect all alarm systems.

l. Inspect generator output, leads, excites, commutator.

4) AIR INTAKE/EXHAUST SYSTEMS:

a. Verify proper operation of motorized dampers and louvers. Repair as necessary.

b. Clean and Lubricate dampers and louvers

c. Inspect air cleaner element and replace as required.

d. Check air intake system for leaks.

e. Inspect turbocharger shaft for end play.

f. Inspect and tighten turbocharger mounting bolts.

g. Inspect air system for any deficiencies.

h. Inspect exhaust piping, insulation, supports and silencer/muffler for deficiencies. Repair or replace as needed.

i. Open valve on silencer/muffler and drain any potential accumulation of water/fuel. Document any fluids that are discharged.

5) FUEL SYSTEM:

a. Inspect all fuel lines for leaks and/or damage. Repair or replace as needed.

b. Inspect Day/Belly Tanks for damage and leaks. Repair or replace as needed.

c. Inspect electric pump for Day/Belly Tanks for proper operation.

d. Inspect hand pump for Day/Belly Tanks for proper operation.

e. Inspect fuel oil separators. Remove any water that may have accumulated.

f. Check fuel oil filters and replace as needed.

g. Measure fuel level. Compare measured fuel level to fuel gauge. Investigate significant deviations between measured fuel level and fuel gauge.

h. Test all fuel leak alarms for proper operation.

6) HOSES AND BELTS:

a. Inspect radiator coolant hoses for damage or cracks. Replace if needed.

b. Check hose connections coolant leaks.

c. Inspect all radiator belts for damage or cracks. Replace if needed.

d. Inspect all areas around the belts for rubber build up. If the built up is excessive; determine the cause and make any corrections as needed.

7) GENERAL HOUSEKEEPING:

a. Remove leaves and other debris/trash from around generator enclosures.

b. Remove any debris/trash from inside generator enclosures.

c. Remove dust and dirt and any accumulations of fluids, drips, etc., from the generator.

d. Sweep flat surfaces within the enclosure (sub-base fuel tank, etc.) clean.

ANNUAL PREVENTIVE MAINTENANCE

A. Annual services and inspections shall include the following in addition to those procedures performed semi-annually.

1) COOLING SYSTEM:

a. Take engine coolant sample and have analysis performed at an accredited laboratory.

2) LUBRICATION SYSTEM:

a. Change engine oil.

b. Inspect used oil for water, coolant, fuel and metal fragments

3) ELECTRICAL SYSTEM:

a. Verify proper torque on all electrical connection, including the generator feeder breaker and any connected cable bus.

4) AIR INTAKE/EXHAUST SYSTEMS:

a. Replace Air Filters

5) FUEL SYSTEM:

a. Replace Fuel Filters

b. If applicable, inspect filter element in pre-filter. Replace if needed.

c. Check operation of governor.

6) ANNUAL LOAD BANK TESTING

Contractor will provide all supervision, tools, materials, equipment, labor and technology to perform annual Load Bank testing on the Medical Center’s 7 diesel generators (6 Emergency and 1 Stand By).

The testing will consist of a 25% dynamic or static loading of the nameplate for each generator for the first 30 minutes, followed by 50% of nameplate rating for 30 minutes, followed by 75% of nameplate rating for 180 minutes (3 hours), for a total of 4 continuous hours.

Generator models, KW ratings and other technical information is included below in this Statement of Work. The contractor will verify the generator KW rating and voltage information provided is correct before the testing begins.

The contractor shall provide a portable load bank and all required cables and connections needed for load bank testing. Contractor shall connect load bank to existing lugs at the existing emergency generator switchboards. Contractor shall be responsible for coordinating load bank locations with existing emergency generator switchboard locations. The contractor will provide and terminate the cables into the supplied lugs. The number of cables that are necessary to achieve the 75% generator load will be determined by the contractor.

The contractor will provide test documentation within 10 calendar days after completion of the testing. Documentation with include: the time of day, weather, generator load and any other data as required by NFPA 110.

PROGRESS AND COMPLIANCE

1. The contractor shall provide a list of recommended generator spare parts for the VA to have in their inventory. The contractor will monitor inventory levels and they will give the VA notice when the inventory levels are below recommended levels.

2. Spare parts installed in existing equipment shall be genuine OEM parts for each Generator

3. The contractor shall produce a computer-generated report within 20 calendar days of completion of scheduled maintenance. The report shall document the tasks completed for each generator unit along with an analysis of the inspections completed for each unit.

All Service Technicians must be factory qualified and factory trained.

The Generators shall be maintained in accordance with the requirements of the NFPA 110 – Standard for Emergency and Standby Power Systems. All services for this contract must meet manufacturer's performance and technical specifications, Federal Regulations, and other specifications that may apply such as National Electric Code (NEC), Life Safety Code (LSC), Joint Commission (JC), and VA Regulations (VA 1028, Electrical Directive, latest edition).

REPORTING

Contractor must furnish a detailed field service report, showing work completed, listing all repairs and/or repair parts (if applicable) used to maintain operating efficiency per manufacture specifications of the equipment. The service report shall be sent to via email to timothy.harned2@va.gov .The service report from the contractor must contain, at a minimum, the following information:

a. Date and time of completed equipment repair,

b. Type, model, and serial number of the equipment on which maintenance was performed,

c. Total time spent performing maintenance,

d. Detailed narrative description of the maintenance action required,

e. Complete list of parts replaced,

f. Comments as to the cause of the malfunction when applicable, SERVICE REPRESENTATION AND RESPONSE TIME

a. The maintenance contractor shall have a 24 x 7 x 365 on-call system and have direct or authorized facilities located within our local commuting area.

b. There shall be a toll-free number for 24-hour service requests. Calls for service will go to a live representative and will not be automated.

c. Service provider shall maintain an on-call system of mandatory escalation to management.

d. Initial response (telephone) to a call for service shall not exceed 1 hour.

e. Emergency Services shall have a qualified service technician on site at the Kansas City VA Medical Center within 4 hours of initial contact by the Kansas City, Medical Center.

Provide maintenance service as per attached list of Kansas City VAMC’s 7 (seven) generators; 6 (six) of the generators are Emergency Generators and 1 (one) is a Stand-By Generator.

This maintenance contract assumes that in the course of a contract year, there will be 4 calls for Emergent Service and 5 calls for non-Emergent Service.

EQUIPMENT LIST

See Attachment 1 in Section D