36C25226Q0670 0001 Amendment.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

None

1 8

0001 08-17-2026

556-26-3-5020-1173

36C252

Department of Veterans Affairs Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

36C252

Department of Veterans Affairs Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

To all Offerors/Bidders

36C25226Q0670

X

X X

556-3660169-5020-754100-2543-070054100

X 1

The purpose of this amendment is to update the scope of work: items h. and i. have been added under section B.1 of the Performance Work Statement, highlighted in yellow and attached.

All other terms and conditions remain unchanged.

Ashley Johnson Contracting Officer

CONTINUATION PAGE

PERFORMANCE WORK STATEMENT

Heating System Piping Repairs for the

Captain James A. Lovell Federal Health Care Center, Building 134

A. OVERVIEW

1. Description of Services: The Contractor shall provide all labor, supervision, materials, equipment, tools, permits, and incidentals necessary to remove existing Victaulic (grooved) pipe fittings, couplings, and pipe insulation replace them with welded pipe joints in VA-owned facility. All work shall be performed in accordance with VA standards, applicable codes, and facility safety requirements, without disruption to patient care or critical operations.

2. Place of Performance:

Captain James A. Lovell Federal Health Care Center (FHCC) 3001 Green Bay Road, Building 134 North Chicago, IL 60064-3048

3. System to be Repaired: Air handler heating closed loop located in Building 134 Penthouse. This system serves AHU 1,2,3, and 5.

4. Government Furnished Equipment: No Government furnished equipment will be provided.

B. SCOPE, SPECIAL REQUIREMENTS & DELIVERY SCHEDULE

1. Scope of Work: The Contractor shall perform the following services under this contract:

a. Coordinate all work with the Contracting Officer’s Representative (COR) and Engineering Service.

b. Identify, isolate, and secure affected piping systems prior to work in accordance with VA Lock out Tagout procedures.

c. Remove all existing Victaulic couplings, fittings, grooved pipe sections, and insulation as required.

d. Prepare piping for welding by cutting, beveling, and cleaning per approved procedures.

e. Install new welded steel piping and fittings (butt-weld or socket-weld as applicable).

f. Perform welding using VA-approved Welding Procedure Specifications (WPS), ASME specs, and certified welders.

g. Obtain and comply with VA Hot Work Permits and provide fire watch personnel.

h. Remove and Replace two circulation pumps – provided by the VA.

i. Provide/Replace new control valve assemblies on the heating system heat exchangers.

j. Pressure test all modified piping sections to ensure no leaks are present.

k. Replace piping insulation on all sections to restore system back to operating conditions.

l. Refill, vent, and return systems to full operation with FHCC Staff assistance.

m. Obtain approval in advance from the COR for all system shutdowns.

n. Remove debris daily and maintain clean, safe work areas suitable for a healthcare environment.

2. Special Requirements: The Contractor shall ensure pipe and fittings shall match existing material, size, schedule, and pressure rating as follows:

a. Pipe insulation shall match current thickness and R values.

b. Welding consumables shall comply with AWS standards.

c. All materials must be new, UL-listed where applicable, domestically sourced, and suitable for the system service.

d. Mechanical couplings shall not be used unless specifically approved in writing by the COR.

3. Delivery Schedule: Work shall be completed in a single deployment within 30 days of mobilization and within the prescribed timelines listed to minimize loss of heat to patient care areas:

a. The work to be performed under this contract shall be scheduled and completed during the off-season for heating: June – August.

b. Work affecting patient care areas shall be scheduled during approved windows in consultation with the COR.

c. The work to be performed under this contract shall be performed Monday through Friday, within the hours of 7:00 a.m. to 3:30 p.m. local time, excluding all Federal Holidays. The precise day a Federal Holiday is observed is available at OPM: Federal Holidays. Federal Holidays include:

1. New Year’s Day;

2. Birthday of Martin Luther King, Jr.;

3. Washington’s Birthday;

4. Memorial Day;

5. Juneteenth National Independence Day;

6. Independence Day;

7. Labor Day;

8. Columbus Day;

9. Veterans Day;

10. Thanksgiving Day;

11. Christmas Day; and

12. Any other day declared a Federal Holiday by Presidential Proclamation.

C. INSPECTION, QUALITY CONTROL, AND SAFETY

1. Inspection: The following standards will apply to inspections of work conducted under this contract:

a. All welds shall be subject to visual inspection by VA Engineering and Shops.

b. Piping shall be pressure tested at 1.5 times normal operating pressure or per system code.

c. No leaks, weld defects, or system abnormalities shall be accepted.

d. Deficiencies shall be corrected at no additional cost to the Government.

e. Final acceptance will be by the COR and Engineering Service.

2. Standards/Codes: All work performed under this contract shall comply with the following standards/codes, including without limitation:

a. VA Master Construction Specifications (MCS);

b. VA Engineering Design Manual;

c. ASME B31 (applicable piping code);

d. AWS D1.1 / D1.6;

e. NFPA 51B – Hot Work;

f. OSHA 29 CFR 1910 & 1926; and

g. The Joint Commission Environment of Care (EC) standards.

3. Safety: The Contractor shall comply with the following safety requirements when performing work under this contract, including without limitation:

a. Comply with VA hot work permit requirements;

b. Ensure dust, sparks, smoke, and odors are always controlled;

c. Maintain fire watch and fire protection measures during hot work; and

d. Follow Lockout/Tagout procedures.

D. DOCUMENTATION/REPORTS/DELIVERABLES

1. Documentation Required Prior to Beginning Work: The Contractor shall submit the following documentation to the COR prior to performing any work under this contract:

a. Welder certifications (current and applicable) for all technicians performing welding;

b. Welding Procedure Specifications (WPS);

c. Material data sheets; and

d. Hot work plan and fire watch procedures/site safety and accident prevention plan.

2. Reports and Deliverables Required After Completion of Work: The Contractor shall submit the following reports and deliverables after completion of all work under this contract:

a. A report completely documenting all work performed under this contract, including without limitation: specific location where work was performed; type of work performed; dates when the work was performed; and the technicians that performed the work. This report shall be emailed to the COR within two weeks of work completion in pdf format.

b. The Contractor shall provide in writing a warranty for labor and materials furnished after completion of work.

E. FACILITY SECURITY, SAFETY, AND PRIVACY

1. Applicability: The requirements of this section apply to all Contractor personnel, to include subcontractors performing work on behalf of the Contractor.

2. Check-in/Check-out Requirements: The Contractor shall check-in with Captain James A.

Lovell Federal Health Care Center Controls personnel in Building 188. Upon successful completion of the facility’s check-in and screening process, the Contractor must check-in with the COR. The Contractor shall check-out with the COR and then with Captain James A. Lovell Federal Health Care Center Controls personnel in Building 188 upon the completion of each workday.

3. Badging/Access: Contractors must strictly comply with all direction given by the COR/POC and facility personnel during the badging/access process, including fingerprinting and background investigations as required. Contractors shall be responsible for all expenses related to the badging/access process, including reimbursement to the VA, as applicable.

4. Physical Security: The Contractor shall ensure that all personnel performing work under this Contract complete VA-required privacy, confidentiality, and information security awareness training prior to starting work and annually thereafter, if required by VA policy. Any actual or suspected security incident, including loss, theft, or damage to VA property or equipment associated with the work described in this Contract, shall be reported immediately to the COR/POC and VA Police. The contractor shall cooperate fully with any VA investigation or remediation activities related to such incidents.

5. Building Security and Keys: The Government may provide the Contractor with keys to access the required rooms for services provided under this Contract, as applicable. The Contractor shall not lend keys or open locked rooms or areas to permit entrance by persons other than the Contractor’s assigned staff. The Contractor shall be responsible for securing areas upon completion of duties. Keys must not be duplicated. Any keys lost by the Contractor will be replaced by the Government, and the Contractor will be charged the replacement value of the lost key and for any expenses incurred for rekeying caused by the lost key. The Contractor must notify the COR/POC of any lost or suspected lost key as soon as possible.

6. Noninterference with Facility Functions: The Contractor shall perform its services under this Contract in a manner that does not interfere with the facility’s functions, including maintaining all tools and equipment in an orderly fashion and cleaning the work area at the conclusion of a service visit. The Contractor shall interrupt its work at any time so as to not interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts. In the event of an emergency, Contractor services may be stopped and rescheduled to a date and time mutually satisfactory to the Contractor and the POC, at no additional cost to the Government.

7. Network/Data Security: Contractor personnel shall not be granted logical access to any VA network, VA information system, or VA-sensitive information, and no Contractor-owned equipment shall be connected to the VA network unless separately authorized in writing by the Contracting Officer and VA IT Security. The Contractor shall ensure that all devices, materials, and media brought onto VA property are free of malicious code and do not contain or store VA sensitive information.

8. Infection Control Risk Assessment (ICRA) Requirements: During the performance of this Contract, the Contractor must follow all ICRA requirements, as set forth by the infection control staff.

9. OSHA and CDC Requirements: The Contractor must comply with all OSHA and CDC requirements while performing work under this Contract, including without limitation: use of personal protective equipment; proper placement of caution signs; and providing the COR/POC with all Material Safety Data Sheets, as applicable, prior to beginning any work under this Contract.

10. Patient Privacy Requirements: Due to the possibility that medical information may be accessible and/or visible to Contractor employees while performing work under this Contract, the Contractor shall ensure that no patient information is divulged.

11. Photography: Photographs may be taken on facility grounds only during the performance of the services provided under this Contract; photographs shall not be taken for any other reason.

Photographs must not contain any images or other personal information of patients, Government personnel, or other contractor personnel. Any violation of this policy is grounds for immediate revocation of that person’s access to the facility.

12. Legal/Professional Standards Compliance: All work performed under this Contract must comply with all applicable laws, regulations, ordinances, rules, and professional standards, specifically including without limitation: the Centers for Disease Control and Prevention (CDC);

the Occupational Safety and Health Administration (OSHA); the Environmental Protection Agency (EPA); the National Fire Protection Association (NFPA); the Food and Drug Administration (FDA); and The Joint Commission. Any conflict between any of these authorities shall be resolved in favor of the more stringent authority.

13. Jobsite Cleanliness: The Contractor shall remove and dispose of all debris, packaging, and waste created during performance of this Contract and otherwise keep the work area clean at all times, including the proper disposal of all personal trash (e.g., food packaging). The following specific requirements apply to all work performed under this Contract:

a. The Contractor shall provide its own off-site trash containers.

b. Waste disposal, particularly hazardous waste, must be coordinated with the facility via the

COR/POC.

c. Recyclable materials shall be disposed of according to applicable regulations.

d. Packing materials shall not be stored inside VA buildings for more than 24 hours.

e. Contractor personnel shall eat and drink only in designated areas.

14. Injuries and/or Property Damage: The Contractor must take care to protect persons and personal/Government property and shall be liable for any injuries and/or damage caused by the Contractor, including its personnel and agents (including any subcontractors), to include all reasonable costs for medical treatment and/or damage repair. The Contractor must take all reasonable steps to mitigate all injuries and/or damage, with a report to the COR/POC to be submitted as soon as all injuries and damage have been mitigated to the maximum extent possible. The Contractor shall follow the COR’s/POC’s guidance for documenting any incident(s) and must cooperate with any investigation of such incident(s).

F. PERSONNEL REQUIREMENTS FOR SERVICES CONTRACTS

1. Applicability: The requirements of this section apply to all Contractor personnel, including subcontractor personnel, performing services at a VA facility, including the surrounding campus.

2. Proper Training: All personnel must be fully trained, thoroughly competent, and otherwise meet all legal requirements for performing services at a Federal Government facility, including all training recommended or mandated by the Centers for Disease Control and Prevention (CDC), the Occupational Safety and Health Administration (OSHA), The Joint Commission, and the Veterans Health Administration prior to beginning any work onsite.

3. Physically Capable: All personnel shall be physically and medically able to perform the services under this Contract.

4. Legally Capable: All personnel shall be legally capable of working in the United States. Anyone found to be undocumented or otherwise working illegally will be remanded to the proper authorities.

5. Behavior Standards: While onsite, all personnel shall behave appropriately. Contractor personnel shall not be rude, argumentative, or confrontational with anyone. Any violation of this policy is grounds for immediate revocation of that person’s access badge and a permanent ban from the premises.

6. Clear Criminal Record: All personnel shall have a clear criminal record, which means no felony convictions or misdemeanor convictions for assaultive behavior or crimes of moral turpitude, nor any active criminal warrants.

7. Communicating in English: All personnel shall be able to effectively communicate in English— speaking, reading, and writing. The purpose of this requirement is to ensure that all personnel are able to understand any alerts or warnings, oral and written, issued by the facility.

8. Healthy at Work: All personnel shall be healthy when performing services under this Contract;

sick personnel must not report to work or shall depart the facility if becoming sick at work.

9. Appropriate Clothing: All personnel shall wear clothing appropriate for the services being performed and that clearly distinguishes them as Contractor personnel. Clothing shall present a neat appearance, be clean and maintained in good repair, and be worn as designed by the manufacturer. Contractor personnel shall not wear scrubs.

10. Identification Badge: All personnel shall wear their Government-issued identification badge, if issued, so that it is clearly visible from the front, above the waist and below the face.

End of Solicitation Amendment 0001