36C25226Q0522.docx
DOCX document 29 KB Posted
- Solicitation number
- 36C25226Q0522
About this file
This is a Sources Sought Notice for infusion pumps required by the Madison Veterans Affairs Medical Center (VAMC) located in Madison, Wisconsin. The Department of Veterans Affairs, NCO 12 Great Lakes Acquisition Center, is conducting market research to identify potential vendors capable of supplying large-volume infusion pump systems. Responses are due by June 17, 2026, at 11:59 PM Central Time to Contracting Officer Matthew Hohl at Matthew.Hohl@va.gov. The solicitation number is 36C25226Q0522, with product service code 6515 and NAICS code 339112 (Surgical and Medical Instrument Manufacturing); the size standard for this NAICS code is 1,000 employees.
The infusion pump system must be a modular, large-volume device capable of supporting up to four independent modules simultaneously on a single host unit to deliver fluids, medications, blood, and blood products. Key requirements include smart pump technology with customizable care-area profiles and drug libraries; wireless connectivity to hospital networks including integration with ORACLE HEALTH; high-precision flow rate delivery; comprehensive visual and audible alarm systems; long-lasting battery life; bar code scanning capabilities; advanced programming options (continuous, intermittent, and patient-controlled analgesia modes); anti-free-flow and occlusion detection; and detailed event logging and reporting for regulatory compliance. Interested vendors must submit responses including company information, SAM Unique ID, FSS/SEWP contract numbers if applicable, completed capability statements, manufacturer authorization documentation, and the required "S02 - Sources Sought Excel Fillin" attachment. Vendors must also indicate their business category (SDVOSB, VOSB, Small Business, or Other Than Small Business). No pricing information, award timeline, or contract value is specified in this pre-solicitation notice.
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| File | Type | Posted |
|---|---|---|
| S02 - Sources Sought Excel Fillin.xlsx | XLSX spreadsheet |
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Sources Sought Infusion Pumps for Madison VAMC located in Madison WI, 53705 |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 53214-1476 |
| SOLICITATION NUMBER* |
| 36C25226Q0522 |
| RESPONSE DATE/TIME/ZONE |
| 06-17-2026 11:59pm CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| 6515 |
| NAICS CODE* |
| 339112 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
36C252 115 South 84th Street, Suite 101
Milwaukee WI 53214-1476
POINT OF CONTACT*
Contracting Officer Matthew Hohl Matthew.Hohl@va.gov Matthew.Hohl@va.gov
PLACE OF PERFORMANCE
ADDRESS
POSTAL CODE
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR QUOTE.
The NCO 12, Great Lakes Acquisition Center, 115 S. 84th Street, Suite 101, Milwaukee, WI 53214, is performing market research to determine if there are infusion pumps that can meet the requirements of the Madison VAMC Mission.
General Requirements:
Salient Characteristics:
| "1. | Must Be a large volume infusion pump that must continuously or intermittently deliver fluids, medications, blood and blood products to patients." |
| "2. | The infusion system must support attachments of up to four independent large-volume infusion modules on a single host unit, allowing four separate infusions to be delivered simultaneously. This multi-channel capacity is required to enhance patient safety by reducing the need for multiple infusion pumps, decreasing risk of line-tracing errors, and minimizing trip hazards. The system must provide a smaller, consolidated bedside footprint to eliminate the need for multiple IV poles, supporting safer workflows in crowded clinical environments." |
| "3. | Must be able to create customizable care-area profiles and drug libraries with dosing limits and safety alerts to prevent medication errors." |
| "4. | Must be of modular design to allow for the integration of multiple modules, including large volume pump (LVP), syringe pump, patient-controlled analgesia (PCA), epidural infuser, operating through a single point of care." |
| "5. | Must provide smart pump technology for detecting and preventing medication errors, including real-time alerts and detailed data logs events for compliance and auditing purposes." |
| "7. | Must have the capabilities for wireless connectivity to hospital networks for real-time updates, bar code scanning, remote monitoring, and integration with EMRs, including ORACLE HEALTH." |
| "8. | Must be high precision in delivering accurate flow rates and calculated volumes, ensuring consistent and precise medication administration. " |
| "9. | Must have both visual and audible alarms for various conditions such as occlusion, air-in-line, low battery, empty container, and more to ensure patient safety." |
| "10. | Must have long lasting battery life designed to support continuous operation during transport and in areas without immediate access to power outlets." |
| "11. | Must have the compatibility to be mounted on a range of stands, poles, and mounting brackets to fit different clinical settings and workflows." |
| "12. | Must have comprehensive reporting, event logging of infusion data and events, analytic capabilities across all connected modules which can be reviewed and analyzed for quality improvement and regulatory compliance." |
| "13. | Must have the option for bolus delivery and “keep vein open” settings to maintain IV access and ensure continuous care." |
| "14. | Must have programming versatility for advanced programming options including continuous, intermittent, and patient-controlled analgesia (PCA) modes." |
| "15. | Must have safety enhancement features for anti-free-flow, occlusion detection, and pressure monitoring to ensure safe and reliable performance." |
| "16. | Must include a service computer program for preventive and corrective maintenance for testing and calibrating specific components, pressures, and volumes of infusion pumps." |
All interested firms who can meet the requirements stated above should respond, in writing, INCLUDING ALL THE FOLLOWING:
1. Company name.
2. Address.
3. Point of contact (name/title/telephone number/e-mail address).
4. FSS / SEWP Contract number, if applicable.
5. SAM Unique ID number.
6. Completed Attachment 1 “S02 - Sources Sought Excel Fillin”
· This document will be used to identify if the brand you are offering meets the Salient characteristics.
7. Indication of which business category (SDVOSB, VOSB, Small Business or Other Than Small Business) for which the organization qualifies.
8. A capability statement that addresses the organizations qualifications and ability to provide the requirement depicted above.
9. Documentation from manufacturer (i.e. correspondence from manufacturer) of your firm being an authorized distributor for the manufacturer.
FAILURE TO PROVIDE ANY OF THE INFORMATION REQUESTED IN THIS SECTION MAY RESULT IN YOUR RESPONSE BEING EXCLUDED FROM BEING ABLE TO MEET THE REQUIREMENT.
Submit responses to the Contracting Specialist, Matthew Hohl, at Matthew.Hohl@va.gov no later than 11:59 PM (Central Standard Time), June 17th, 2026.
36C25226Q0522 INFUSION PUMPS shall be referenced on all correspondence regarding this announcement.
Page of 3
TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.
The NAICS Code 339112, Surgical and Medical Instrument Manufacturing, is applicable to this acquisition; the size standard is 1,000 employees. Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11 required registration in the Systems for Award Management (SAM) database prior to award of a contract. The Government will use responses to this notice to make an appropriate acquisition decision. This is the only notice; no other copies of this notice will be provided.
See attached document: S02 - Sources Sought Excel Filling
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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