36C25226Q0325.docx
DOCX document 27 KB Posted
- Attached to
- 6515--Pyxis Medstation ES
- Solicitation number
- 36C25226Q0325
About this file
This is a Sources Sought Notice issued by the Department of Veterans Affairs, Great Lakes Acquisition Center (NCO 12) for the Edward Hines Jr. VA Medical Center in Hines, Illinois. The solicitation number is 36C25226Q0325, with a response deadline of March 23, 2026 at 10:00 a.m. Central Time. Responses should be submitted to Contracting Officer Jennifer Mead at Jennifer.Mead@va.gov, and telephonic inquiries will not be accepted. The notice is performing market research to identify qualified Service Disabled Veteran Owned Small Businesses (SDVOSBs), Veteran Owned Small Businesses (VOSBs), small or emerging small businesses, or other than small business firms capable of providing brand name Pyxis Medstation ES equipment and support services. The applicable NAICS code is 339112 (Surgical and Medical Instrument Manufacturing) with a size standard of 1,000 employees.
The scope of work requires the initial purchase of seven Medstation ES units, including two variants (6-drawer configurations with different specifications), along with comprehensive customer support services. Support services include initial installation, hardware updates for functionality problems, routine inspections with annual maintenance scheduled 3 days in advance during normal business hours, a 24/7 helpline (800 number) for software, hardware, and user inquiries, on-site service technician availability, and a guaranteed 8-hour response time. The period of performance consists of a base year from May 1, 2026 through September 30, 2026 (4 months), followed by four optional one-year periods extending through September 30, 2030. All prospective contractors must maintain current registration and representations in the Systems for Award Management (SAM) database prior to contract award.
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Text version
SUBJECT*
Brand Name Only Pyxis Medstation ES
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 53214-1476 |
| SOLICITATION NUMBER* |
| 36C25226Q0325 |
| RESPONSE DATE/TIME/ZONE |
| 03-23-2026 10:00 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSB |
| PRODUCT SERVICE CODE* |
| 6515 |
| NAICS CODE* |
| 339112 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476
POINT OF CONTACT*
Contracting Officer Jennifer Mead Jennifer.Mead@va.gov
Sources Sought Notice Sources Sought Notice
DESCRIPTION
THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR QUOTE.
The NCO 12, Great Lakes Acquisition Center, 115 S. 84th Street, Suite 101, Milwaukee, WI 53214, is performing market research to determine if there is a sufficient number of qualified: (1) Service Disabled Veteran Owned Small Business (SDVOSB); (2) Veteran Owned Small Business (VOSB); or (3) Small or emerging small business firms, or (4) Other Than Small business firms, to provide brand name Pyxis (Medstation) for the Edward Hines Jr. VA Medical Center Hines, IL 60141.
Submit responses to the Contracting Officer, Jennifer Mead, at Jennifer.Mead@va.gov no later than 10:00 a.m. (Central Standard Time), 23 March 2026. RFQ - 36C25226Q0325 shall be referenced on all correspondence regarding this announcement.
TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.
The NAICS Code 339112 Surgical and Medical Instrument Manufacturing; the size standard is 1,000 Employees. Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11 required registration in the Systems for Award Management (SAM) database prior to award of a contract. The Government will use responses to this notice to make an appropriate acquisition decision. This is the only notice; no other copies of this notice will be provided.
Scope of Work: Services to be provided by the Contractor: Initial purchase of Medstation ES x 7 Customer Support includes (but not limited to):
| 1. | Initial installation of the Med Stations |
| 2. | Hardware updates that fix a defined functionality problem |
| 3. | Routine inspections and annual maintenance scheduled 3 days in advance during normal business hours (see below for business hours). |
| 4. | 24 hours, 7 days per week, 800# Helpline for software, hardware, and user questions. |
| 5. | On-site service technician |
| 6. | Guaranteed 8-hour response time |
| Product ID |
| Product Name |
| QTY |
| 139402-01 |
| Dispensing Freight Fee |
| 7 ea. |
| 323 |
| MESR6B-0H-0N6U0M0B0V MEDSTATION,ES,MAIN,6DR |
| 6 ea. |
| 323 |
| MESR6B-0H-0N5U0M0B1V MEDSTATION,ES,MAIN,6DR |
| 1 ea. |
| Base Year Support Fee | |
| 4 mo |
| Option Year One Support Fee |
| 12 mo |
| Option Year Two Support Fee |
| 12 mo |
| Option Year Three Support Fee |
| 12 mo |
| Option Year Four Support Fee |
| 12 mo |
Period of Performance:
Base: May 1 2026 – September 30, 2026 Option Year One: October 1, 2026 – September 30, 2027 Option Year Two: October 1, 2027 – September 30, 2028 Option Year Three: October 1, 2028 – September 30, 2029 Option Year Four: October 1, 2029 – September 30, 2030 Page of
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