36C25226Q0251.docx

SUBJECT*

Triennial Panel Survey and Assessment

GENERAL INFORMATION

SET-ASIDE

36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

POINT OF CONTACT*

Derrick Paquette derrick.paquette@va.gov

PLACE OF PERFORMANCE

Chicago IL

The Department of Veterans Affairs, Great Lakes Acquisition Center (GLAC) is searching for vendors with the capabilities to provide maintenance and repair to the Triennial Panel Survey and Assessment

Brief description:

SCOPE

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform an electrical panel survey and panel maintenance as defined in this Statement of Work.

PLACE OF PERFORMANCE

Jesse Brown Veterans Affairs Medical Center (JBVAMC) 820 Damen Ave Chicago, IL 60612

PERIOD OF PERFORMANCE

May 1st, 2026, through April 30th, 2027

PERFORMANCE OBJECTIVES

Electrical Panel Survey:

Contractor shall Update the panel schedules to meet industry standards in each of the approximately 248 Electrical Panels. This amount shall include the potential for 10 additional panels in buildings 1, 1A, 1B, 1C, 11A, 11B, 21, 26, 27, 30, 40, and the Temp Building.

Trace each circuit and every switch/outlet/receptacle to their corresponding circuit breaker.

Prove, test, and certify panels to be reliable and meet National Electrical Code (NEC) - compliance codes.

The contractor shall investigate hard-wired electrical equipment and systems on every floor and building and pop-up ceiling titles to locate abandoned electrical pipes to identify and document potential deficiencies.

Provide and apply facility-approved adhesive labels on the corresponding ceiling/specific locations for proper identification of electrical conduits.

Identify the power sources that feed each panel (mark or label accordingly) and the devices that each panel feeds to.

Identify all unlabeled circuit breakers in each panel. Circuit breakers not in use shall be marked as spare.

Provide a report on all electrical panel locations in every building as defined in section 9.

Conduct Tri-Annual Electrical Test and Maintenance:

Contractor shall maintain the following in each panel installed in buildings 1, 1A, 1B, 1C, 11B, 20, 21, 22, 26, 27, 40, and 42:

Switchgear and Switchboard Assemblies.

Transformers, Dry Type, Air-Cooled, Low-voltage, Large.

Transformers, Liquid-Filled. (oil sample) Circuit Breakers, Air, Insulated-Case/ Molded-Case.

Circuit Breakers, Air, Low-Voltage Power.

Circuit Breakers, Air, Medium-Voltage.

Circuit Breakers, Oil, Medium and High-Voltage.

Circuit Breakers, Vacuum, Medium-Voltage.

Protective Relays, Mechanical, and Solid State.

Protective Relays, Microprocessor Based.

Grounding Systems.

Ground-fault Protection Systems.

Motor Control, Motor Starters, Low-Voltage.

Motor Control, Motor Starter, Medium-Voltage.

Provide light maintenance to the electrical panels such as:

IR check- first Check for loose lugs Visual inspection for burnt-out electrical wires Check for de-coloration of electrical terminals Cleaning /removal of debris Infra-Red Scanning/Thermographic Survey shall be performed on electrical panels and transformers.

Use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers’ specifications.

An infrared photograph along with a written report of each piece of equipment shall be provided upon completion of this task. For equipment showing no problems, a digital photo is sufficient; no written report required.

Note that since this work item must be done while the Electrical Power Distribution System is energized, appropriate safety precautions must be taken before, during and after scanning the system.

Transformer testing shall include but is not limited to the following:

Visual Inspection & Field Service History to include all fluid levels, temperature readings, pressure/vacuum, paint condition, leaks and history of maintenance services.

Liquid Screen Test Data to include neutralization number, IFT, dielectric breakdown strength, color, specific gravity, and visual examination data. These tests are to evaluate the progress of oxidation, indicate needs for maintenance and identify contamination.

Inhibitor Content – The most cost effective point at which to perform oil maintenance is when the oxidation inhibitor has become depleted, but other oil quality results are still acceptable.

Liquid Power Factor – Contamination from outside materials, moisture, and oil oxidation all raise the liquid power factor. The type of problem will be determined and evaluated using the liquid power factor analysis run at both 25 degrees Celsius and 100 degrees Celsius.

Karl Fischer Moisture Determination – Moisture corrodes metal components, weakens the solid insulation, and promotes oxidation and increases the rate of aging for the equipment. At high levels, it lowers the insulating capabilities of the oil and solid insulation and can lead to flashover. Moisture analysis is required to monitor the progress of this damaging contaminant.

Furan Analysis – This is a method for determining the condition of the solid insulation by drawing and analyzing a sample of the insulating liquid. The profile of furans indicates whether an active fault condition is breaking down the paper and gives a reliable estimate concerning the extent to which the solid insulation has aged Dissolved Gas Analysis – Concentrations of nine gases dissolved in the insulating liquid are determined. The profile of gases is interpreted. An abnormal gas profile indicates an incipient transformer fault – oil or paper overheating, hot spot overheating, or an electrical discharge.

PCB Content – the PCB Content will be determined using packed column gas chromatography Documentation.

To be considered all interested, responsible sources must submit a capability statement to include the following:

· Company Experience in providing services as described above, to include number of years and any examples of current contracts in place with government or commercial entities;

· Customer point of contact information for contracts listed in company experience along with a description of equipment serviced under the contract;

· Verification of authorization and training related to servicing referenced equipment;

· Number of qualified maintenance personnel employed;

· UEI number, organization name, organization address, point of contact, business size under the above listed NAICS, and socioeconomic status;

This Sources Sought is issued solely for information and planning purposes to determine availability of qualified vendors and does not constitute a solicitation. All information received in response to this Sources Sought that is marked as proprietary will be handled accordingly.

NOTE: This is not a request for proposal and the Government is seeking information for market research purposes only. The Government may or may not issue solicitation documents. Look for any further information in Contract Opportunities. Telephone inquiries will not be returned.