36C25226Q0167 - Intent to Sole Source.docx

Special Notice Special Notice

GENERAL INFORMATION

36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

POINT OF CONTACT*

Contract Specialist William McQuade William.McQuade@va.gov

DESCRIPTION

INTENT TO SOLE SOURCE

Under Statutory Authority 41 U.S.C. 1901 the VA Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with Four Points Technology LLC to ensure that standardized Philips patient monitoring equipment software is kept up to date and any software defects and/or cybersecurity vulnerabilities are corrected which also requires remote technical assistance in the event of any potential software related issues of connected components at covered Madison and Tomah VAMC facilities. In addition to the Philips Patient Monitoring Systems Software Support, the contract also requires Oracle Federal Electronic Health Record (EHR) integration services.

The contractor shall provide all necessary professional services & support on all specified Philips patient monitoring equipment and provide on-call corrective maintenance on software that is malfunctioning or inoperable. Additionally, the contractor shall provide an option for limited hardware upgrades necessary to upgrade PIC IX systems at the William S. Middleton Memorial Veterans Hospital and provide professional services support at the William S. Middleton Memorial Veterans Hospital & the Tomah VA Medical Center for integration of Philips Patient Monitoring systems with the Oracle Federal Electronic Health Record (EHR).

Philips systems are proprietary as the software and hardware are unique to Philips and require specific knowledge and tools that only Philips-authorized service providers have. The contractor must be OEM (Original Equipment Manufacturer) factory trained and authorized to work on Philips equipment. Four Points Technology LLC is trained and authorized by Philips to provide the above-mentioned services to these facilities.

This acquisition is conducted under the authority of 41 U.S.C. 1901 Simplified acquisition procedures as implemented in FAR 13.106-3(b)(3)(i), only one responsible source and no other supplies or services will satisfy agency requirements. This will be a firm fixed price contract. The NAICS Code is 541512.

This Notice of Intent is not a request for competitive quotes. No solicitation documents are available and telephone requests will not be honored. However, if a firm believes it can meet the requirements listed above it must furnish information about its products and services and prove to be an authorized Philips service provider, as well as provide a verification letter from Philips and references from other customers who are using these software services. Responses must be provided to the Contract Specialist at william.mcquade@va.gov by 15:00 (CST) on 12/23/2025. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Officer/Contract Specialist will proceed with the sole source negotiation with Four Points Technology LLC.

Capability statements, including the information stated above, shall be submitted by email only as a MS Word or Adobe PDF attachment to William McQuade at William.McQuade@va.gov. TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.

Special Notice