36C25226Q0164_1.docx

36C25226Q0164

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25226Q0164 01-29-2026 Klug, Michelle 414-978-7515 02-09-2026 10:00

CST

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 South 84th Street Ste 101 Milwaukee

WI

53214 X X 238290 $27 Million N/A X Department of Veterans Affairs Oscar G. Johnson VAMC 325 East H Street Iron Mountain MI 49801-4760

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 South 84th Street Ste 101 Milwaukee

Wi

53214

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971

See CONTINUATION Page

CONTRACTOR SHALL PROVIDE ALL LABOR, MATERIALS, SUPPLIES,

EQUIPMENT, MANAGEMENT AND SUPERVISION NEEDED TO PROVIDE

ELEVATOR MAINTENANCE, REPAIR, AND INSPECTION SERVICES AT THE

IRON MOUNTAIN VAMC IN IRON MOUNTAIN MI. ALL SERVICES SHALL

BE PERFORMED IN ACCORDANCE WITH THE STATEMENT OF WORK.

SERVICE CONTRACT LABOR STANDARD APPLY - DOL WAGE

DETERMINATION 2015-4871 (REV 29) DATED 05/21/2025

CONTRACTING POINT OF CONTACT:

MICHELLE KLUG, CONTRACT SPECIALIST

MICHELLE.KLUG2@VA.GOV

GREAT LAKES ACQUISITION CENTER

115 SOUTH 84TH ST, STE 101

MILWAUKEE WI 53214

See CONTINUATION Page X X

MICHELLE KLUG

CONTRACTING OFFICER

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

SAM UEI NO. ____________________________________________

CAGE CODE _____________________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

b. GOVERNMENT: MICHELLE KLUG

CONTRACTING OFFICER

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified Acquisition Procedures. FAR Part 15 will not be used. The procedures in Part 12 used in conjunction with Part 13 allow the Government to procure services resembling those in the commercial marketplace and streamline the procurement process. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

3. SET-ASIDE (If any): See box 10 of STANDARD FORM 1449

4. SOLICITATION TIMELINE SUMMARY:

A. RFQ QUESTIONS:

To maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer MICHELLE.KLUG2@va.gov no later than WEDNESDAY FEBUARY 5TH 2026, AT NOON LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties

B. SOLICITATION CLOSES/QUOTES DUE:

See box 8 of STANDARD FORM 1449 or most recent Amendment.

C. SUBMISSION OF QUOTE:

See 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and addendum for specific instructions to offerors.

5. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. INVOICES:

a. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

b. Invoices shall be submitted (monthly, quarterly, etc.) in arrears in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

c. Payments shall be made in arrears upon receipt of a properly prepared invoice

d. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

e. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

f. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

g. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

h. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

i. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

j. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

7. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

a. Contractor is responsible to follow all on site facility policies

b. All VA property is considered Federal property and all Federal laws are applicable.

c. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

d. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

e. All contractor personnel are required to adhere to all VA rules and regulations.

f. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

g. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

h. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

8. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

Visitor Passes:

Issuance of visitor passes is the responsibility and at the discretion of each Facility Director. Visitor passes may be issued to individuals requiring short-term access to a VA facility for a period not to exceed 15 days in a 365-day period. Visitor passes are issued on a daily basis and expire at the end of the day of issuance. Visitor passes are issued following, at a minimum, review of one valid and current State or Federal government issued photo ID. Visitors must be escorted in areas restricted to the general public.

B.2 STATEMENT OF WORK

ELEVATOR & DUMBWAITER

MAINTENANCE

OSCAR G JOHNSON VAMC IRON MOUNTAIN MI

STATEMENT OF WORK

The Contractor shall furnish all material, parts, labor, lubricants, hydraulic fluids, disposal, supervision, tools, shipping, travel and equipment necessary to provide full maintenance services, including all adjustments, tests, parts replacement related to preventative maintenance and repairs necessary to keep the elevators in continuous use at their initial performance ability (same speed, capacity, safety and efficiency) as originally specified by the equipment manufacturer as modified thereafter per the Statement of Work at the Oscar G. Johnson VAMC, 325 East H Street, Iron Mountain, MI 49801-4760. The Period of Performance will have a base year with two option year periods, with the base contract starting on 4/1/2026 through 3/31/2027.

1. GENERAL SERVICES

The contractor shall provide all labor, materials, tools, and supervision to provide maintenance service, provide support for all testing and inspections; annual elevator re-call testing, semi-annual inspections and testing with federal elevator inspector including all full load, rupture valve, no load and any other required testing on all four (4) passenger elevators, one (1) freight elevator, and two (2) dumbwaiters identified in the Equipment Identification in Section 2 to include the following:

1.

A. Systematic examination of equipment – Preventative maintenance on elevators shall be performed on a monthly basis, to include the code required monthly fire test on all elevators. Preventive maintenance on the 2 dumb waiters shall be performed semi-annually. Contractor technician(s) shall provide a minimum of eight (8) hours of onsite maintenance labor time per month to ensure elevators and dumb waiter’s operational up-time is acceptable.

B. All adjustments, repairs and modifications, shall conform to the manufacturer guidelines, applicable codes and the following industry standards, as applicable, whichever is more stringent:

• ASME A17.1 Safety Code for Elevators and Escalators, latest edition

• ASME A17.2 Inspectors’ Manual for Elevators and Escalators, latest edition

• ASME A17.3 Safety Code for Existing Elevators and Escalators, latest edition

• ANSI

• NFPA 70 National Electric Code, latest edition

• Manufacturer’s requirements and specifications on inspection, maintenance, and operation of each elevator and dumbwaiter model.

C. Contractor shall have in his possession throughout the term of the contract all diagnostic tools necessary to fully maintain, test, repair, adjust or reprogram the systems.

D. Contractor shall be required to attach tags or labels after testing as specified by Code, such as governor-releasing carrier, oil buffer, rupture valve test, etc.

E. Any repairs or adjustments necessary to complete a test and return the elevator to service shall be performed by the Contractor at no additional expense to the Medical Center.

F. Contractor shall maintain an adequate supply of spare parts to ensure prompt preventive maintenance and repair services.

G. Contractor shall provide emergency call back service.

H. The Contractor shall obtain all necessary licenses and/or permits required to perform the work if required.

I. All tests or inspections that will remove the elevator from normal operation shall be scheduled.

J. The Government reserves the right to perform emergency repairs to any elevator which is disabled if, in the Government’s opinion, it jeopardizes patient or employee safety.

2. EQUIPMENT

Upon contract award, the contractor shall accept "as is" all elevator equipment specified in the contract. Failure to inspect the elevators, prior to contract award, will not relieve the contractor from performing services/repairs in accordance with the strict intent and meaning of the specifications at no additional cost to the VA. Offerors should inspect the premises prior to submitting their offers in order to be fully aware of the scope of services required.

Contractor shall provide service on the following Five (5) Elevators and Two (2) Dumbwaiters:

1) Elevator 1 Service Car: Motion control Engineering cable car, Motion 4000, S/N: 3336987, 8 stops, 11 openings

2) Elevator 2 West Passenger Car: Motion Control Engineering cable car, Motion 4000, S/N: 3336938, 7 Stops, 7 openings

3) Elevator 3 East Passenger Car: Motion Control Engineering cable car, Motion 4000, S/N: 3336982 7 stops, 7 openings

4) Elevator 4 North Passenger Car: Otis hydraulic, with HMC-2000 Controller, S/N: 2013077167 Openings, 5 Stops. EE# 20348

5) Elevator 6 North Out-Patient car: Otis Hydraulic Elevator, with HMC-2000 Controller, S/N:

864074, 2- Openings, 2- Stops. EE# 17484

6) Dumbwaiter DW 1: Otis Model 101, Electric Winding Drum, S/N: 132880

7) Dumbwaiter DW 2: Otis Model 101, Electric Winding Drum, S/N: 132881

3. SPECIFIC TASKS

A. The Contractor shall furnish all labor and supplies, parts and materials necessary to regularly and systematically clean, examine, adjust, lubricate as required and if conditions warrant, repair or replace as follows:

1. Machine, worm gear, thrust bearings, drive sheave, drive sheave shaft bearings, brake pulley, brake contact, brake linings and component parts.

2. Machine motor, motor generator, motor windings, rotating element, commutator, brushes, brush holders and bearings.

3. Controller, selector and dispatching equipment, all relays, solid state components, resistors, condensers, transformers, contacts, leads, dashpots, time devices, computer devices, CRT devices, selector tape or wire and mechanical and electrical driving equipment.

4. Governor, governor cables/ropes, governor sheave and shaft assembly, bearings, contacts, and jaws.

5. Deflector or secondary sheave, bearings, car and counterweight buffers, car and counterweight guide rails, top and bottom limit switches, governor tension sheave assembly, compensating sheave assembly, counterweight guide shoes including rollers or gibs.

6. Hoist way door interlocks, hoist way door hangers, bottom door guides and auxiliary door closing devices.

7. Automatic power operated door operator, car door hanger, car door contact, door protective devices, load weighing equipment, car frame, car safety mechanism, platform, wood platform flooring, car guide shoes including gibs and rollers.

8. Car operating panel(s) and equipment, hall lanterns, hall buttons and signal devices.

9. Cab Lighting

10. Where applicable to hydraulic elevators, include cylinder head, plunger exposed surfaces, plunger gland and packing, pumps, exposed piping, fittings and flexible pipe connections, operating controls, check and relief valves, valves, gages and tanks.

11. All parts and materials shall be of the original manufacturer’s design and specification, or equal thereto. All lubricants shall be as recommended by the manufacturer.

B. The Contractor shall:

1. Examine periodically, all safety devices and governors and conduct an annual no load safety test and each fifth year for cable cars and three years for hydraulic cars; perform a full full speed test of safety mechanism, overhead speed governors, car and counterweight buffers. If required, the governor will be calibrated and sealed for proper tripping speed.

2. Maintain an adequate factor of safety, to equalize the tension on all hoisting ropes, repair and replace conductor cables and hoist way and machine room wiring.

3. Keep car emergency light units in an operable condition at all times, test special emergency (fireman’s service) service and emergency power circuits, where provided in accordance with Code requirements.

4. Furnish lubricants specified to the various lubrication needs.

5. Maintain a supply of contacts, coils, leads, brushes, lubricants, wiping cloths and other minor parts in each machine room for the performance of routine preventative maintenance.

6. Maintain a complete set of current, legible schematic wiring diagrams in each elevator machine room for each elevator contained therein.

7. Periodically clean hoist way including all equipment located in or moving through the Hoist way, car top, car sling, safety, appliances, pits, sills, door tracks and hangers. Clean monthly all elevator machine room floors.

8. The Contractor shall ensure that the elevator pits(s) and elevator machine room(s) are kept clean and free from dirt and debris. Contractor shall clean and vacuum all HOISTWAY(s), pit(s) and machine rooms once a month to remove dust and debris accumulation.

C. The Contractor shall comply with the following procedures when an elevator is removed from service for any reason: Notify Facilities Engineering Service Chief, Maintenance and Repair Supervisor, COR or his/her designee either by phone, or in person, before removing elevator from service. If work requires more than one day, daily notification will be made. Notification to the above-mentioned people shall be given when placing the elevator back in service.

D. The Contractor shall immediately notify the COR in writing of the existence or the development of any defects in, or repairs required to, the equipment which the Contractor considers are not covered by the contract and shall furnish a written estimate of the proposed cost including material cost and labor charge breakdowns. Final determination of responsibility will be by mutual agreement between the COR and the Contractor.

E. The CO, COR or designee must approve, in advance, any extra charge work attributed to vandalism or misuse which will be paid separately from this contract, on a separate purchase order. No invoice will be paid without prior approval and issuance of purchase order. Any repairs due to misuse or negligence shall be billed according to the labor rate specified in the pricing schedule. Parts will be billed at actual invoiced cost. Upon each departure, Contractor will serve notice of disposition of work and furnish a copy of a work order, service sheet or other such written notification of services performed as outlined below items (1) to (7). In the event the emergency repair is after hours, the Contractor can proceed with work with verbal purchase order and notice to proceed by phone from Engineering Chief, COR, Maintenance Supervisor, or his/her designee) Written reports will be provided on the next scheduled visit and will include:

1) Name and address of contractor

2) Name of contractor employee(s) performing the work

3) Date(s) work performed, and hours spent.

4) Person authorizing repair

5) Brief description of work performed, including PMI’s and identification of equipment worked on.

6) Signature of contractor’s employee(s) and signature of COR, Maintenance and Repair Supervisor or his designee. If the report is not submitted, it will indicate that no inspection or maintenance was performed and payment may be withheld and/or delayed.

7) Invoices- as outlined elsewhere in this contract must contain: parts cost, labor rate and hour Breakdown or invoices will not be paid.

4. EMERGENCY RESPONSE

A. The Contractor shall provide the COR with pertinent emergency telephone numbers, in order to summon assistance in case an emergency develops. At least one emergency telephone number manned twenty-four (24) hours per day. This information shall be provided in writing to the COR, prior to the contract start date.

B. Entrapments: Contractor shall respond to all entrapments as an emergency and shall have a technician on site within two (2) hours of being notified of entrapment if VA employees are not able to extradite trapped passengers.

· Contractor shall notify the VA with an estimated time of arrival (ETA) for technician being dispatched to confirm assistance is on the way.

• During Normal business hours:

0. Engineering - (906) 774-3300 ext. 32200 . After hours and weekends o Police Service – (906) 774-330 ext. 32030 C. One elevator is out of service: Contractor’s FSE must respond with a phone call to the COR or his/her designee within two (2) hours after receipt of telephone notification twenty-four (24) hours per day. If the problem cannot be corrected by phone, the FSE shall commence work (on-site physical response) within eight (8) hours after receipt of this second notice and shall proceed progressively to completion without undue delay. For example, since normal hours of coverage are Monday through Friday from 7:00 a.m. to 4:30 p.m., excluding holidays, a three (3) hour response means if a call is placed at 3:30 p.m. on a Friday, the FSE shall start on-site service before 9:00 a.m. Monday.

D. Two (2) or more elevators out of service: Contractor’s FSE shall respond and commence work, (on-site physical response) within four (4) hours after receipt of phone notification.

5. TESTING & INSPECTIONS

Testing typically takes place in June and December of each contract year or as otherwise specified below.

A. Rupture Valve/Full Load Test/Bypass Relief/No Load :

1. Cable Elevators –

a. Full load tests with weights shall be performed as follows on cable elevators: s/n 3336987, 3336938, and 3336982 once every 5 years; first test scheduled December 2029.

b. Annual - No Load Test

2. Hydraulic Elevators - s/n 2013077167 and s/n 864074,

a. Full load tests with weights shall be performed once every 3 years first test scheduled December 2027.

b. Rupture valve testing shall be performed every 5 years with first test scheduled for December 2026.

c. Bypass relief testing (Stop Ring) shall be included on the annual maintenance inspection.

3. Additional requirements:

a. Contractor shall provide 2 certified mechanics to accommodate testing requiring weights. Work shall be performed in accordance with the elevator inspector contractor’s schedule. The VAMC will provide notification no less than 2 weeks prior to the scheduled inspection.

relief full pressure test

relief full pressure test

B. Elevator Recall Testing - Contractor shall provide support of one (1) certified mechanic for annual fire recall testing on all elevators to assist with the testing and to resolve any issues that may arise during the testing. This testing shall be scheduled on off-tour hours (4:00pm-8:30pm) and will be done in coordination with the fire system Contractor. Elevator findings shall be noted and corrected by the Contractor at no additional cost to the Medical Center.

C. All Safety tests, full load, no load, rupture valve and any other code required testing shall be performed by the Contractor: Including providing and utilizing required weights. The required elevator/dumbwaiter testing(s) with the federal elevator inspector shall be supported by one dedicated elevator service technician by the Contractor for the Medical Center; two technicians for testing that requires the use of weights. Contractor shall provide upon completion of all testing and/or inspections a verbal notice to the COR on the day of the inspection of all deficiencies and recommended actions before checking out for the day. Any failed inspection will be re-tested after deficiencies are corrected.

D. Semi-annual and annual inspections - The elevator semi-annual and annual inspections with the federal elevator inspector shall require the support of one (1) dedicated Elevator Maintenance Contractor service technician for the duration of the inspection and any and all re-testing required by such inspection for the Medical Center. Elevator Maintenance Contractor shall supply two (2) technicians for all tests requiring weights. Contractor shall provide upon completion of all testing and/or inspections a verbal notice to the COR on the day of the inspection of all deficiencies and recommended actions before checking out for the day.

6. PERFORMANCE LEVELS

A. Contract speed and brake to brake flight time shall be maintained as originally installed and B. Leveling accuracy shall be maintained at all times.

C. Opening and closing times, door close torques of all cars shall at all times be maintained within ASME A17.1 Code with a minimum of stand open time consistent with traffic demands at each D. Door reversal on all elevators equipped with mechanical safety shoes shall always be initiated with the stroke of the shoe. Ensure all electric eyes or door detectors are working at all E. Variable car and hall door open times shall be maintained in accordance with original field adjustments. Deviations from this will not be permitted unless requested and/or approved by this COR.

7. FACILITY CHECK IN/OUT

A. During normal business hours, upon arrival at the station, the Contractor shall sign in at the office and then report to the COR, Maintenance and Repair Supervisor or his designee so that the will be aware of the Contractor’s presence at the facility. After normal business hours, Contractor shall sign in and out with the VA Police Service.

B. Upon each departure, Contractor will serve notice of disposition of work and furnish a copy of work order, service sheet or other such written notification of services performed.

8. REQUIRED DOCUMENTATION

A. Upon completion of work, contractor will provide a detailed service report (typed or computerized report) to the COR.

Documentation to include:

• Name of Contractor and Contract Number.

• Name of FSE who performed services.

• Date, time (starting and ending), and hours on-site for service call.

• Itemized description of service performed.

• Signatures of FSE performing service described and VA employee who witnessed service.

B. The Contractor shall maintain a full, legible service log in each machine room for each elevator/dumbwaiter and a complete, orderly, chronological file including drawings, complete part lists, and copies of all service reports. The log shall list the date and time of all maintenance services performed. Each service call shall be fully described, including the nature of the call, necessary service performed, and any parts replaced.

Service files shall be made available for inspection upon request, and a copy of the complete file furnished to VAMC during the first week of the last month of the normal contract term.

C. The Contractor shall maintain a separate maintenance record on each elevator and dumbwaiter. The maintenance record shall be kept in the elevator equipment room and shall be readily available for inspection by the COR or designee. The maintenance record is the property of the government and shall be turned over to the Government at the end of the maintenance record shall be a chronological file that includes the following information:

• Date

• Nature of work (i.e. PMI or call back).

• Description of work or testing performed (contractor should be brief and concise).

• Any indication of problems experienced.

• Initial or signature of mechanics performing work.

1. 9. HOURS OF COVERAGE

1. A. Normal hours of coverage are Monday through Friday from 7:00 a.m. to 4:30 p.m. (Central/local time), excluding holidays. All regular service/repairs shall be performed during normal hours of coverage unless requested or approved by COR or his/her designee.

1. B. Unscheduled maintenance/emergency repair hours of coverage are twenty-four hours per day, seven days per week when more than one elevator is inoperable. Repair work performed outside the normal hours of coverage at the request of COR will be paid separate from this contract, on a separate Purchase Order at the rate specified on the price schedule. Purchase Order must be issued prior to start of work. Work performed outside the normal hours of coverage at the request of the Contractor will be considered service during normal hours of coverage.

C. Federal Holidays observed by the VAMC are:

New Years’ Day Labor Day Martin Luther King Day Columbus Day Presidents’ Day Veterans’ Day Memorial Day Thanksgiving Day Independence Day Christmas Day Junteenth Day

10. SAFETY

A. The Contractor shall adhere to all OSHA, EPA, NFPA Life Safety Codes, and all other regulatory requirements.

B. In performance of this contract, the Contractor shall follow VAMC safety policy and standard for safe work practices and take such safety precautions as the Safety Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building.

C. Patient, employee, visitors, and contractor personnel safety shall be maintained at all times. The contractor is responsible for the occupational safety and health of his/her employees. The Contractor shall comply with all applicable OSHA safety and health standards. The Contractor shall replace all safety guards, equipment, devices, etc. removed to service or repair the elevator immediately after completion of work or when leaving the job unattended.

D. The Contractor shall submit to the COR, prior to the start of the contract, the Material Safety Data Sheets (MSDS) for all potentially hazardous materials (lubricants, cleaners, working fluids, etc.) to be used in the facility in performance of the contract, and will not use, in the facility, such materials which have not been so cleared in advance with the VAMC. MSDS for new chemicals shall be furnished concurrently with arrival of the chemical on site. The Contractor shall maintain a copy of all MSDS onsite in a location accessible to VAMC personnel to assure compliance with all laws and requirements regarding the “Right to Know” law. Contractor shall supply a chemical storage cabinet for all Contractor chemicals onsite.

E. The Contractor is responsible to identify, provide and maintain all personal protective equipment required to perform the duties outlined in the contract. In addition, the contractor is responsible for identifying and providing all applicable safety programs (i.e. lockout/tag out, confined space entry, universal precautions, etc.) required to perform the work. Training on required safety programs and the proper use of PPE’s shall be provided by and documentation maintained by the contractor.

F. The Contractor shall obtain a Hot Work Permit from the Engineering Department whenever soldering, welding, using a cutting torch, or other open flame, spark, or heat producing equipment. The contractor is required to follow ALL requirements outlined for the issuance of the Hot Work Permit.

G. The Contractor shall be notified of any non-compliance with the previous provisions. The contractor shall, after receipt of such notice, immediately correct the condition and notify the Contracting Officer in writing that the condition has been corrected. If, in the opinion of the Safety Officer or designee, the condition is life threatening he/she shall instruct the Contractor to stop work until the condition has been corrected. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order halting all or any part of the work, and Contractor may be held in default. The Contractor bears all costs of stop work time and correcting safety hazards.

H. The contractor shall provide within ten (10) working days after receipt of this contract a detailed listing of the following information:

a) Safety program/procedures are required to be followed by the contractor’s personnel in the performance of their duties and when such procedures are required.

b) Listing of personal protective equipment(s) required to be utilized by the contractor’s personnel in the performance of their duties. Also, when equipment will be required.

c) Material Safety Data Sheet (MSDS) for any chemical(s) utilized by the contractor in the performance of this contract.

I. Contractor is responsible for the supervision of all their employees while on Government property. It is the Contractor’s responsibility to assure compliance with the scope of work and requirements referenced in this contract. Provisions provided in the scope of work are not intended to relieve the Contractor of this responsibility.

11. SECURITY REQUIREMENTS

The Contractor shall require all employees, including supervisors, to wear distinctive uniform clothing for ready identification, and assure that every employee is in uniform no later than the time specified by the COR, or otherwise no later than 10 working days from the date an employee first enters on duty. The uniform shall have the Contractor’s name, easily identifiable, affixed thereon in a permanent manner such as a badge or monograms.

12. PROTECTION OF GOVERNMENT PROPERTY

A. During work execution, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces. Accidental splashes shall be removed immediately. Damage resulting from the Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement, if necessary, at no additional cost to the Government. The Contractor shall be responsible to meet OSHA/Safety requirements in the performance of the work. This shall include, but not limited to, taking all the necessary precautions to protect the patients, visitors, and/or staff at each location. The Contractor shall be held responsible for any injuries and /or damage, which may be caused as a result of the Contractors failure to adhere to these requirements.

B. Extreme caution shall be exercised to prevent damage to the building and its contents. Any damage must be reported to the COR immediately for appropriate action. Any damage caused by the contractor will be repaired and/or replaced to the satisfaction of the VA at the Contractor’s expense.

13. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT

A. All maintenance personnel directly engaged in the work to be accomplished under the contract shall possess Michigan Elevator Journey person class A or B license or equivalent prior to their employment in a journeyman mechanic’s capacity on this contract, and at least 4 (four) years of recent (within the last 6 years) experience in the operations and maintenance of the kind of elevators to be maintained under this contract. Contractor shall provide copies of each technician’s qualifications to the CO and COR to keep on file.

1. B. In addition to the above requirements, the Contractor shall have a minimum of 5 (five) years'

1. successful experience in maintaining equipment identical or similar to the equipment covered by

1. this contract. Each offeror shall submit, as part of his offer, references for the previous 5 (five)

1. years’ experience. The written references shall include, as a minimum, the name, address and

1. telephone numbers of the specific companies and key personnel contacts.

14. DEFINITIONS/ACRONYMS

A. Acceptance Signature – VA employee who is authorized to sign-off on the ESR which indicates that the PM has been concluded or is still pending completion, or that the Emergency Repair has been accomplished or is still in a pending status.

B. ANNUAL – Work performed within the twelfth month since last annual work completed +/- 30 days C. ANSI – American National Standards Institute D. ASME – American Society of Mechanical Engineers E. BI-Weekly – work performed once within a two-week period F. CO – Contracting Officer G. COR – Contracting Officer’s Representative H. Engineering – Supervisor or designee I. ESR – Vendor Engineering Service Report. A documentation of the services rendered for each incidence of work performed under the terms and conditions of the contract.

J. FSE – Field Service Engineer. A person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services on the VAMC premises.

K. MONTHLY – Work performed within calendar month L. NFPA – National Fire Protection Association M. OSHA – Occupational Safety and Health Administration N. PM – Preventive Maintenance. Services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or inoperative conditions.

O. SEMI-ANNUAL – Work performed within the sixth month from last semi-annual work completed +/- 20 days P. VA – Veterans Administration Q. VAMC –Veterans Affairs Medical Center

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Perform tests in presence of 3rd party Inspector as per Statement of Work

1) June / Semi-annual Inspection (8 hours – one technician)

Contract Period: Base POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

Perform tests in presence of 3rd party Inspector as per

2) December Annual inspection (16 hours – per two technicians)

POP End: 03-31-2027

Provide full preventative/ corrective maintenance and response to urgent and emergency service calls on the vertical lift transport systems per statement of work.

POP End: 03-31-2027

OPTIONAL CLIN

Hourly Rate for repairs due to misuse, damage or vandalism not caused by contractor to be paid separate from this contract

Contract Period: Base POP Begin: 04-01-2026 POP End: 03-31-2027

Provide full preventative/ corrective maintenance and response to urgent and emergency service calls on the vertical lift transport systems per statement of work.

Contract Period: Option 1 POP Begin: 04-01-2027 POP End: 03-31-2028

Perform tests in presence of 3rd party Inspector as per

Contract Period: Option 1 POP Begin: 04-01-2027 POP End: 03-31-2028

Perform tests in presence of 3rd party Inspector as per

POP End: 03-31-2028

Assist 3rd Party contractor with Annual Fire Alarm Testing per Statement of Work

1) 1 technician 5 hours:

(4:00pm- 9:00pm)

POP End: 03-31-2028

Assist 3rd Party contractor with

Statement of Work

2) Set trip fee

Contract Period: Option 1 POP Begin: 04-01-2027 POP End: 03-31-2028

Full load and rupture testing on two (2) hydraulic elevators to Take place in December per Statement of work

1) December - Test weights Fee

POP End: 03-31-2028

OPTIONAL CLIN

misuse, damage or vandalism not caused by contractor to be paid separate from this contract

Contract Period: Option 1 POP Begin: 04-01-2027 POP End: 03-31-2028

Provide full preventative/ corrective maintenance and response to urgent and emergency service calls on the vertical lift transport systems per statement of work.

Contract Period: Option 2 POP Begin: 04-01-2028 POP End: 03-31-2029

Perform tests in presence of 3rd party Inspector as per

Contract Period: Option 2 POP Begin: 04-01-2028 POP End: 03-31-2029

Perform tests in presence of 3rd party Inspector as per

POP End: 03-31-2029

Assist 3rd Party contractor with

Statement of Work

1) 1 technician 5 hours:

(4:00pm- 9:00pm)

POP End: 03-31-2029

Assist 3rd Party contractor with

Statement of Work

2) Set trip fee

Contract Period: Option 2 POP Begin: 04-01-2028 POP End: 03-31-2029

Full load and rupture testing on two (2) hydraulic elevators to Take place in December per Statement of work

1) December - Test weights Fee

POP End: 03-31-2029

OPTIONAL CLIN

misuse, damage or vandalism not caused by contractor to be paid separate from this contract

Contract Period: Option 2 POP Begin: 04-01-2028 POP End: 03-31-2029

36C25226Q0164

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic…