Intent to Sole Source Special Notice 36C25226Q0157_1.pdf
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- Attached to
- J065-- Base 2 Teleflex IABP Maintenance 578 Federal contract opportunity
- Solicitation number
- 36C25226Q0157_1
About this file
Special Notice Summary
This is a Special Notice for a sole source procurement issued by the Department of Veterans Affairs Great Lakes Acquisition Center (GLAC). The GLAC intends to negotiate a sole source contract with Teleflex to provide preventive maintenance and emergency repair services for Teleflex intra-aortic balloon pumps (IABPs) at the Hines VA Hospital. The solicitation number is 36C25226Q0157, and the response deadline is February 6, 2026 at 10:00 AM Central Time. The contracting office is located at 115 South 84th Street, Suite 101, Milwaukee, Wisconsin 53214-1476, and the point of contact is Contract Specialist Makena James (Makena.James@va.gov, 414-844-4871). The procurement is classified under Product Service Code J065 and NAICS Code 811310.
Any firm that believes it can meet the requirements may submit written notification by the February 6, 2026 deadline. Mandatory supporting documentation must include: (1) a letter from the Original Equipment Manufacturer (OEM) verifying the vendor is an authorized distributor, (2) proof that the vendor can purchase OEM parts if needed, and (3) certification that all technical personnel are OEM certified. All submissions must be sent via email to makena.james@va.gov; telephone inquiries will not be accepted. The procurement requires new OEM items only—no used, refurbished, remanufactured, gray market, or counterfeit items are permitted. The Government reserves sole discretion to decide whether to compete the procurement based on responses received.
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Text version
Special Notice
*= Required Field Special Notice
SUBJECT* New Base+2 Teleflex IABP Maintenance 578
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE* 53214-1476
SOLICITATION NUMBER* 36C25226Q0157
RESPONSE DATE/TIME/ZONE 02-06-2026 10:00 AM CENTRAL TIME,
CHICAGO, USA
ARCHIVE 20 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS N
PRODUCT SERVICE CODE* J065
NAICS CODE* 811310
CONTRACTING OFFICE ADDRESS Department of Veterans Affairs
36C252
115 South 84th Street, Suite 101
Milwaukee WI 53214-1476
POINT OF CONTACT*
Contract Specialist
Makena James
Makena.James@va.gov
(414) 844-4871
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
The Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with
TELEFLEX to provide preventive maintenance and emergency (unscheduled) repair of the
Teleflex intra-aortic balloon pumps (IABPs) at the Hines VA Hospital. This procurement is being conducted in accordance with FAR Part 13 Limited Source Justification Approval, and no other vendor will satisfy agency requirements. This notice of intent is not a request for competitive quotes. No solicitation documents are available, and telephone requests will not be accepted.
However, any firm that believes it can meet these requirements may give written notification to the Contracting Officer by 10:00 AM local time February 6th , 2026. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. This evidence shall include a letter from the Original Equipment Manufacturer
(OEM) stating vendor is an authorized distributor per clause 852.212-71(c), proof vendor can purchase OEM parts, if needed, and all technical personnel are OEM certified. These requests are mandatory for consideration. Information must be sent to the Contract Specialist, via email to makena.james@va.gov. TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the
Government. If no responses are received, the GLAC will proceed with the sole source negotiation with TELEFLEX.
VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)
(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.
(b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.
(c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.
(End of clause) mailto:makena.james@va.gov
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