36C25226Q0113.docx
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- Solicitation number
- 36C25226Q0113
About this file
This Special Notice is a sole source procurement intent from the VA Great Lakes Acquisition Center (GLAC) for Powerscribe360 system integration with Oracle Health EMR across VISN 12 VA Medical Centers. The Department of Veterans Affairs intends to award a firm fixed-price contract to Carahsoft Technology Corporation, who will perform the integration through Nuance Communications, leveraging their status as the sole Government Healthcare Distributor for Nuance.
Key details include a response deadline of 11/25/2025 at 10 AM Central Time, with capability statements due by 11/24/2025 at 8:00 AM CST. The contract is being pursued under Statutory Authority 41 U.S.C. 1901 and will involve a one-time service for system integration. Nuance's PowerScribe hardware and software are considered proprietary, and only Nuance services personnel are deemed qualified to execute the integration. Interested firms may submit capability statements via email to the Contract Specialist, Romell Parrott, though the government retains sole discretion on whether to compete the procurement.
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Text version
Special Notice Special Notice
| SUBJECT* |
| INTENT TO SOLE SOURCE Powerscribe Integration w/Oracle EHR |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 53214-1476 |
| SOLICITATION NUMBER* |
| 36C25226Q0113 |
| RESPONSE DATE/TIME/ZONE |
| 11-25-2025 10AM CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| DA10 |
| NAICS CODE* |
| 541519 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
36C252 115 South 84th Street, Suite 101
Milwaukee WI 53214-1476
POINT OF CONTACT*
CONTRACT SPECIALIST
ROMELL PARROTT
ROMELL.PARROTT@VA.GOV
414384200 N/A N/A
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
Under Statutory Authority 41 U.S.C. 1901 the VA Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with Carahsoft Technology Corporation. The Contractor will start the System integration of all VISN 12 VAMC’s Powerscribe360 instances with Oracle Health EMR. Cara Technology Corporation will perform all integrations through Nuance Communications. Carahsoft Technology Corporation is the sole Government Healthcare Distributor for Nuance Communications.
Under Statutory Authority 41 U.S.C. 1901 the VA Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with Carahsoft Technology Corporation. The Contractor will start the System integration of all VISN 12 VAMC’s Powerscribe360 instances with Oracle Health EMR. Cara Technology Corporation will perform all integrations through Nuance Communications. Carahsoft Technology Corporation is the sole Government Healthcare Distributor for Nuance Communications.
If purchased via distribution PowerScribe software and services are only available via Carahsoft Technology Corporation. Nuance Communications does not take orders direct and operates through distribution. All Nuance PowerScribe hardware and software is considered proprietary, therefore any and all services pertaining to the PowerScribe system must be purchased from Carahsoft and subcontracted to Nuance Communications for execution. Only Nuance services personnel are trained and certified to provide PowerScribe services, any other entity performing services risk damage to the existing system as all aspects of the technology are proprietary.
This acquisition is conducted under the authority of 41 U.S.C. 1901 Simplified acquisition procedures as implemented in FAR 13.106-3(b)(3)(i), only one responsible source and no other supplies or services will satisfy agency requirements. This will be a firm fixed price contract for a one-time service. The NAICS Code is 541519.
This Notice of Intent is not a request for competitive quotes. No solicitation documents are available and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish information about its products and services, as well as references from other customers who are using these products and services to the Contracting Officer by 8:00AM (CST) 11/24/2025. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Officer will proceed with the sole source negotiation with the Carahsoft Technology Corporation.
Capability statements shall be submitted by email only as a MS Word or Adobe PDF attachment to Romell Parrott at Romell.Parrott@va.gov. TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.
| *= Required Field |
| Special Notice |
Special Notice
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