36C25226Q0025.docx

Contractor shall furnish all labor, supervision, travel expenses, materials, parts, tools and equipment necessary for the preventative maintenance and emergency repair on the Guldmann ceiling mounted patient lifts at the following facilities:

· Clement J. Zablocki VA Medical Center, 5000 National Avenue, Milwaukee, WI 53295

· Milo C. Huempfner CBOC, 2821 University Avenue, Green Bay, WI 54311

· Union Grove CBOC, 21425 Spring Street, Union Grove, WI 53182

· Oconomowoc CBOC, 1289 Olympia Fields Drive, Oconomowoc, WI 53066

Contract base period shall be 10/01/2025 through 09/30/2026 with renewal options for four (4) additional years.

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

None 695-26-1-133-0009 36C25226Q0025 09-15-2025 Meyer,Eileen 414-844-4800 X43232 09-23-2025 10:00am

CDT

Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 X 811210 $34 Million N/A X Clement J. Zablocki VA Medical Center and multiple CBOCs (see SOW) Department of Veterans Affairs 5000 National Avenue Milwaukee WI 53295 Department of Veterans Affairs 36C252 Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Contractor shall furnish all labor, supervision, travel expenses, materials, parts, tools and equipment necessary to provide the 3G Program Support Services for the Guldmann ceiling mounted patient lifts as described in the statement of work.

Base Year: AWARD DATE - 10/31/2026 Option Year 1: 11/01/2026 - 10/31/2027 Option Year 2: 11/01/2027 - 10/31/2028 Option Year 3: 11/01/2028 - 10/31/2029 Option Year 4: 11/01/2029 - 10/31/2030 See CONTINUATION Page 695-3660160-133-825500-2520-C60015 0100555Y1 X X X Eileen Meyer Contracting Officer B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449) OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

1. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

SAM UEI NO. ____________________________________________

CAGE CODE _____________________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

1. GOVERNMENT:

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

1. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

1. SET-ASIDE (If any): See box 10 of STANDARD FORM 1449

1. SOLICITATION TIMELINE SUMMARY:

1. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question-and-answer requests must be submitted in a written form via e-mail to the eileen.meyer@va.gov no later than Wednesday September 17th at 10AM LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties.

1. SOLICITATION CLOSES/QUOTES DUE:

See box 8 of STANDARD FORM 1449 or most recent Amendment.

1. SUBMISSION OF QUOTE:

See 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and addendum for specific instructions to offerors.

1. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

1. INVOICES:

5. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

5. Invoices shall be submitted MONTHLY in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

5. Payments shall be made in arrears upon receipt of a properly prepared invoice

5. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

5. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

5. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

5. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

5. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

5. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

5. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

1. FACILITY REQUIREMENTS:

In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

1. Contractor is responsible to follow all on site facility policies.

1. All VA property is considered Federal property and all Federal laws are applicable.

1. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

1. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

1. All contractor personnel are required to adhere to all VA rules and regulations.

1. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

1. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

1. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

1. SECURITY & PRIVACY CONTROL: add security language The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security.

If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

Visitor Passes:

Issuance of visitor passes is the responsibility and at the discretion of each Facility Director. Visitor passes may be issued to individuals requiring short-term access to a VA facility for a period not to exceed 15 days in a 365-day period. Visitor passes are issued on a daily basis and expire at the end of the day of issuance. Visitor passes are issued following, at a minimum, review of one valid and current State or Federal government issued photo ID. Visitors must be escorted in areas restricted to the general public.

RECORDS MANAGEMENT OBLIGATIONS:

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes [Agency] records;

2. does not include personal materials;

3. applies to records created, received, or maintained by Contractors pursuant to their [Agency] contract;

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. [Agency] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [Agency] policy.

8. The Contractor shall not create or maintain any records containing any non-public [Agency] information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The [Agency] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [Agency] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

1. FACILITY CHECK IN/CHECK OUT REQUIREMENTS:

· Contractor shall check in with the COR or his/her designee, prior to beginning any work. Due to the nature of working at a Government facility, the Contractor's staff shall be required to sign in and out each day with Biomedical Engineering. This sign-in is MANDATORY.

Contact: Biomedical Engineering Location: Building 70, Room C9 Telephone Number: 414-384-2000 x41070

· Contractor FSE’s shall always wear visible identification while on the premises and follow all local visitor badging policies per Police.

· Outside of normal business hours, Contractor shall check in at the Police Desk, Building 111 – East Entrance, to obtain a contractor badge before entering the work site.

PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor shall provide the 3G Maintenance program for up to 517 lifts as described in the statement of work.

Contract Period: Base POP Begin: AWARD DATE POP End: 10-31-2026

Contractor shall provide the 3G Maintenance program for up to 517 lifts as described in the statement of work.

Contract Period: Option 1 POP Begin: 11-01-2026 POP End: 10-31-2027

Contractor shall provide the 3G Maintenance program for up to 517 lifts as described in the statement of work.

Contract Period: Option 2 POP Begin: 11-01-2027 POP End: 10-31-2028

Contractor shall provide the 3G Maintenance program for up to 517 lifts as described in the statement of work.

Contract Period: Option 3 POP Begin: 11-01-2028 POP End: 10-31-2029

Contractor shall provide the 3G Maintenance program for up to 517 lifts as described in the statement of work.

Contract Period: Option 4 POP Begin: 11-01-2029 POP End: 10-31-2030

B.3 STATEMENT OF WORK

Guldmann Ceiling Lift Maintenance

1. PURPOSE

The Milwaukee VA Medical Center requires a contractor to provide annual 3G Program Support Services for the Guldmann ceiling mounted patient lifts at the Milwaukee VA Medical Center and associated community-based outpatient clinics (CBOCs). Services are to be performed in accordance with this SOW and to original equipment manufacturer (OEM) standards, with the intent of ensuring the equipment operates as the original manufacturer intended, in a cost-effective, efficient manner, contributing to the VA Mission.

2. PERIOD OF PERFORMANCE

Contract base period shall be AWARD DATE through 10/31/2026 with renewal options for four (4) additional years.

3. PLACE OF PERFORMANCE

· Clement J. Zablocki VA Medical Center, 5000 National Avenue, Milwaukee, WI 53295

· This includes the main hospital and outbuildings on the campus, such as the spinal cord injury center and the community living centers

· Milo C. Huempfner CBOC, 2821 University Avenue, Green Bay, WI 54311

· Union Grove CBOC, 21425 Spring Street, Union Grove, WI 53182

· Oconomowoc CBOC, 1289 Olympia Fields Drive, Oconomowoc, WI 53066

4. SCOPE

A. Summary:

Contractor shall furnish all labor, supervision, travel expenses, materials, parts, tools and equipment necessary for the preventative maintenance and emergency repair on the specified equipment at the above-mentioned facilities (See section 3).

B. Hours of Coverage:

· Normal hours of coverage are Monday through Friday, 7:00AM to 4:30PM local time, excluding national holidays, as follows:

· Contractor may elect to perform work outside of these hours or days to achieve completion of scheduled preventative maintenance. This shall be arranged with the Contracting Officer’s Representative (COR) in advance and shall be at no additional charge, if at the contractor’s request or the COR’s request to achieve required scheduled PM due dates without impacting clinical operations.

· All service/repairs shall be performed during normal hours of coverage unless requested or approved by the COR or designee. However, if the work must be performed outside of normal business hours, the contractor shall obtain prior approval from the COR or designee. If such work falls on a National Holiday (Christmas, New Year’s Day, Memorial Day, Independence Day, Labor Day or Thanksgiving), service shall be paid separate from this contract. An obligation number shall be obtained prior to commencement of service. Billing shall include service time and exclude all parts, as they are included in the terms of the contract. Service performed outside of the normal hours of operation at the request of the FSE shall be considered service during normal hours of coverage.

C. Response Time:

Contractor’s Field Service Engineer (FSE) shall respond with a phone call to the COR or their designee within 48 business hours after receipt of telephoned notification or email during business hours. FSE shall commence work (on-site physical response) within 48-72 business hours from the telephone or email response. Repairs conducted outside the hours of coverage at the contractor’s discretion due to their availability/staffing shall be at no charge.

D. Specifications of Work:

· Preventative Maintenance:

1. Contractor shall perform required preventative maintenance (including corrective maintenance of any failures found during the preventative maintenance inspection) of installed patient ceiling lifts in locations under place of performance in accordance with the following:

A. OEM specifications per user/technical manuals.

B. ISO 10535: 2006, Hoist for the Transfer of Disabled Persons.

C. Patient Safety Alert AL 14-07 Addendum and associated checklists. Checklists are as follows.

1. Corrective and Preventative Maintenance Checklist for Ceiling Mounted Patient Lifts. (See Attachment)

2. Installation or Relocation Checklist for Ceiling Mounted Patient Lifts (See Attachment).

D. Contractor shall be required to receive all necessary signatures for above checklists from Biomed staff to be compliant.

E. Contractor shall be required to perform software updates when available and clear maintenance codes on the lifts as part of the maintenance.

F. In addition to the OEM requirements, if there are conflicts with all the above maintenance requirements, the most stringent maintenance requirement shall apply.

G. Contractor shall provide all necessary parts, labor, shipping, and travel to correct any deficiencies identified by all tests and maintenance checklists.

2. All preventative maintenance shall be completed within scheduled month +30 days of service in accordance with Joint Commission standards for annual preventative maintenance.

3. Scheduled month(s) of maintenance shall be reviewed by COR and contractor upon contract initiation to align with scheduling of onsite service.

4. Contractor shall check in and coordinate with COR or designee/representatives each day to check availability of rooms for service. Contractor shall coordinate with clinical staff in each area prior to commencing work to ensure room availability during maintenance with minimal patient disruption.

A. ACCESS:

1. Facilities shall provide access to the equipment requiring inspections and scheduled services during normal business hours. A minimum of five (5) systems per day shall be made accessible.

2. If the site of work has five (5) or fewer systems, all systems shall be made accessible for inspection at that location. In cases where multiple locations are situated within close proximity, the technician may attempt to visit more than one site in a single day to meet the minimum requirement of five (5) systems. Contractor understands that unique circumstances may arise and are committed to working collaboratively with each facility to accommodate specific needs. Further details and expectations can be discussed during the kick-off call prior to the start of inspections.

5. Contractor shall install new maintenance stickers on all ceiling lift motors. The new patient lift stickers shall be installed at the data plate end of the patient lift and shall have lettering that is easily legible by the naked eye.

A. Stickers shall be provided by the facility and shall be completed as follows:

1. Initials of Field Service Technician (FST) that performed equipment maintenance and service.

2. Indicate PM completion date and next PM due date. Date format shall be MM/ YY. Date shall be filled as the scheduled maintenance month.

B. Old sticker shall be removed when new sticker is applied.

· Corrective Maintenance:

1. Unscheduled service shall be conducted at no additional cost during Standard Business Hours.

· Training and Education:

1. Corrective repair training shall be provided for up to five (5) HTM/Biomedical/Clinical Engineering/Electronics staff annually.

2. Ten (10) days of onsite peer leader clinical training and sling audits upon contract initiation, to be coordinated with COR and safe patient handling manager

· Contractor shall be responsible for providing all equipment required to perform corrective and preventative maintenance.

· Annual credit of $100 per system covered under Guldmann buyback upgrade program, to be logged by Guldmann and utilized toward purchase of new or replacement ceiling lift systems.

E. PARTS

· Contractor shall furnish and replace all parts. The Contractor shall have ready access to all parts, including unique and/or high mortality replacement parts. All parts supplied shall be compatible with the existing equipment. The contract shall include all parts. The Contractor shall use new, or Original Equipment Manufacturer (OEM) certified rebuilt parts. All parts shall be of current manufacture and have complete versatility with the presently installed equipment. All parts shall perform identically to the original equipment specifications. OEM rebuilt parts shall not be installed without specific approval by the CO or the COR.

· Parts shall be available for delivery on the next business day if ordered by 2:00 PM EST, subject to parts availability and current inventory levels. To qualify, orders shall not exceed 40 lbs. in total weight. To ensure proper processing, “Overnight” shall be included in the subject line of the order request. Orders that do not meet these criteria may be processed using standard shipping methods.

F. Guaranteed Uptime:

The lifts shall be operable and available for use 95% of the normal operating hours of the equipment as detailed in Hours of Coverage. Downtime shall be computed from notification of problem during normal work hours. Scheduled maintenance shall be excluded from downtime. Operational uptime shall be computed during a month-long time period. Repeated failure to meet this requirement can subject the contractor to default action.

G. Updates:

Contractor shall provide all software updates to maintain the systems in accordance with Conformance Standards. This shall include all operating system patches, virus protection updates, software improvements, equipment hazards, and vulnerabilities.

H. Services and parts not covered by contract: Contracting Officer (CO) or Contracting Officer’s Technical Representative (COR) authorization for any work or parts outside the scope of this contract shall be received prior to performance of work or payment shall not be authorized. Contractor shall provide a list of exclusions at the time of the proposal for VA review.

I. Qualifications:

· Each respondent shall have an established business, with an office and staff; The staff includes a Field Service Engineer (FSE) and a second Field Service Engineer who shall serve as the backup

· If subcontractor(s) are used, they shall be approved by the CO; the Contractor shall submit any proposed change in Subcontractor(s) to the CO for approval/disapproval. The contractor shall be fully staffed on the first day of work under the contract. All personnel shall receive close and continuing first-line supervision by the contractor.

J. Conformance Standards: Contract service shall ensure that the equipment functions in conformance with the latest published edition of National Fire Protection Association (NFPA), Underwriters Laboratory (UL), Occupational Safety and Health Administration (OSHA), and VA standards. Contract service shall also ensure that the equipment performance/specifications are equal to or exceed the performance/specifications when the equipment was originally accepted after procurement.

K. Check-in and Identification: For work at the main facility the Clement J Zablocki VAMC, the contractor's representative, shall report to Biomedical Engineering, room 70-C9 prior to performance of service. This check-in is MANDATORY. On approved work outside business hours, contractor shall report to Police Dispatch, Building 111 – East Entrance. The contractor's field service employee shall wear visible identification at all times while on the premises of the VA Medical Center. For work at CBOC locations, the contractor shall arrange work with the COR in advance and the work shall take place during CBOC operational hours for building access.

L. Safety Requirements: Contractor shall comply with any facility requirements for personal protective equipment (PPE), such as masking, if such requirements are in place at the facility during performance of work.

M. Documentation Requirements: Contractor shall provide, to the COR after completion of work, at the minimum, the following deliverables:

· Documentation, which shall be referenced as the Field Service Report (FSR) to include all the following.

· The FSR shall be the record of all inspections, tests, all preventative maintenance performed, and any required corrective maintenance performed.

· The FSR shall include the date of inspection, testing and Preventative Maintenance (PM)/Corrective Maintenance (CM), the serial number and Facility Equipment Entry (EE) number of the lift or trolley system being tested and name of FSE who performed all work.

· The completed manufacturer’s annual inspection checklist.

· The completed Corrective and Preventative Maintenance Checklist for Ceiling Mounted Patient Lifts, with Contractor and VA Representatives’ signatures, shall be provided.

· If Applicable, the completed Installation or Relocation Checklist for Ceiling Mounted Patient Lifts, with signatures, shall be provided.

· Additionally, any observations of importance for the safety of the hoist, the room number of the lift’s location, and any corrective actions taken shall be notated.

· All the above documentation shall be provided to the COR in digital format on removable digital media or sent electronically.

· FSR shall be provided every Monday after contract initiation until work is complete. If said Monday falls on a holiday the digital forms shall be sent the next business day. Excluding the week between Christmas Eve and New Years Day.

· Contractor shall notify COR immediately, separately from certification forms, of any damage that jeopardizes the safety of the hoist system, and any corrective action required to fix the patient lift so it can be put it back into service.

· If the contractor requires a longer period to complete the field service report, a written justification shall be sent to the end user and the Contracting Officer for approval.

· Deliverables shall be organized in a hierarchical folder/directory fashion if provided on removable digital media in folders for building, and subfolders for floor.

· Corrective and Preventative Maintenance Checklist for Ceiling Mounted Patient Lifts shall be provided electronically and named as follows:

· EE[EE#]-[room] where [EE#] is the 5-6 digit unique VA equipment entry number from the asset tag

· Ex. EE86575-108

Attachment: Corrective and Preventative Maintenance Checklist for Ceiling Mounted Patient Lifts

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (NOV 2023) is incorporated by reference.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm The following clauses are incorporated by reference:

52.204-13 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

MAINTENACE

RIGHT-TO-KNOW INFORMATION

BUILDINGS, EQUIPMENT, AND VEGETATION

ALLOWING OTHER THAN NEW PARTS

(End of clause)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 5 days before contract’s performance period ends. The ‘specified’ rates under this clause will be those rates in effect under the contract each time an option is exercised under this clause.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

a) The Government may extend the term of this contract by written notice to the Contractor within 5 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension.

b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.5 CL-120 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING - CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that -

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) X Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) □ General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) □ Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror's bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ______________________________ Printed Title of Signee: _______________________________ Signature: __________________________________________ Date: _________________________________ Company Name and Address: ___________________________ (End of clause) (End of Addendum to 52.212-4)

C.7 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115- 232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) ( 41 U.S.C.

4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community see FAR 3.900(a).

X (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (6) [Reserved].

X (7) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111- 117, section 743 of Div. C).

__ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

X (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

__ (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts.

(DEC 2023) ( Pub. L. 115 390, title II).

__ (11)(i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders Prohibition. (DEC 2023) ( Pub. L. 115 390, title II).

__ (ii) Alternate I (DEC 2023) of 52.204-30.

X (12) 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

(JAN 2025) ( 31 U.S.C. 6101 note).

X (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) ( 41 U.S.C. 2313).

__ (14) [Reserved].

__ (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) ( 15 U.S.C. 657a).

X (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects…