36C25226P0013_2.docx

SUBJECT*

Preventative Maintenance Welch Allyn New Base plus 3 option years

GENERAL INFORMATION

BASE NOTICE TYPE

36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

POINT OF CONTACT*

Contract Specialist Jennifer Mead Jennifer.Mead@va.gov

AWARD INFORMATION

AWARDEE NAME*

CONTRACTOR’S UEI

PM BIOMEDICAL, INC.

HMS1JK5JKMA3

DESCRIPTION

Justification and Approval Notice Justification and Approval Notice Justification and Approval

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C252-26-AP-0031

1. Contracting Activity:

Department of Veterans Affairs Network Contracting Office 12 115 South 84th Street, Suite 101 Milwaukee, WI 53214-1476

Department of Veterans Affairs Edward Hines Jr. VA Medical Center 5000 S. 5th Avenue Hines, IL 60141-3030

2237: 695-26-1-133-0016 in the amount of $157,500 (base plus three (3) option years).

2. Nature and/or Description of the Action Being Processed:

There are 515 Welch Allyn Vital Units at Edward Hines VA and the surrounding Community Based Outpatient Clinics (CBOCs). This equipment is critical for patient diagnostics and safety within the VA Medical Center. Annual preventative maintenance and safety checks are mandated to comply with the Joint Commission Environment of Care Medical Equipment standards and OEM standards. This contract is necessary to ensure timely and consistent compliance.

Estimated Value: $630,000 Base Year: $157,500 Option Year One: $157,500 Option Year Two: $157,500 Option Year Three: $157,500

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

Base + three option years for Preventative Maintenance on 515 Welch Allyn Vital Units at the Edward Hines Jr. VA Medical Center, Hines, IL.

1) Preventive Maintenance and repairs shall be performed by the contractor in accordance with the manufacturer’s recommendations, but no less than annually. All consumable parts shall be included. The contractor shall have written procedures to be followed and documented evidence that each piece of equipment has been inspected according to those procedures.

2) Between the hours of 8:00 am – 4:30 pm, Contractor shall have a response time of four (4) hours, or less, to issues reported via phone. If the problem cannot be corrected via phone, the Field Service Engineer (FSE) will commence work on-site within twenty-four (24) hours.

3) Contractor shall furnish all OEM general parts, supplies, or “PM kits”, as required for both preventative maintenance and emergency repair.

4) Contractor shall provide direct access to FSE’s through technical phone support.

5) All applicable software updates shall be included.

6) At the conclusion of each repair and maintenance visit, a “Field Service Report” (FSR) shall be generated and a copy given to the Hines VA Hospital’s Contracting Officer’s Representative (COR), or designee. It is preferred that this FSR be provided electronically, if possible.

7) If new Welch Allyn Vital equipment or components are obtained, either through new purchase, upgrade or replacement of existing equipment, that equipment may be added (and the replaced equipment deleted) from the service contract as needed upon notification of the Contracting Officer via contract modification. Deleted equipment shall be credited in full amount if deleted before any maintenance or repair has been performed on the equipment.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reasons below:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements ( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

All services provided under this contract must be performed in accordance with the Original Equipment Manufacturer and Occupational Safety Health Administration (OSHA) standard and specifications. Work must meet all facility regulations and codes as applicable and must be coordinated with Biomedical Engineering/Healthcare Technology Management.

Only Welch Allyn or an authorized certified OEM service technician, is capable of providing brand specific maintenance and support services for the Connex Vital Sign machine / server to fully function as intended. If any other vendor will not have the expertise to fully maintain the system with all of its components such as its server running Connex Vital Sign highly specialized software as well as their proprietary administrative licenses.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

SOS: 36C25225Q0661 was published on SAM.GOV on August 11, 2025, and closed on August 14, 2025, at 10:00 a.m. CST. Zero (0) vendors responded to the SOS.

EMAIL: An email was sent to the OEM Welch Allyn Inc. on August 12, 2025 to determine if the OEM has any SDVOSB, VOSB or small businesses who can provide preventative maintenance and repairs on the Welch Allyn 6000 series equipment. PM Biomedical, Inc. (small business) provided an authorized certified certificate from the OEM to provide services for the Baxter / Welch Allyn equipment.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The contracting officer will complete an S19 cost comparison to determine if the price is fair and reasonable to the Government.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

SOS: 36C25225Q0661 was published on SAM.GOV on August 11, 2025, and closed on August 14, 2025, at 10:00 a.m. CST. Zero (0) vendors responded to the SOS.

VIP: A search on VetCert using the NAICS code 811210 resulted in 320 SDVOSB / VOSB.

GSA: A search on GSA using NAICS code 811210 and then OEM Welch Allyn Inc. resulted in zero vendors.

EMAIL: An email was sent to the OEM Welch Allyn Inc. on August 12025,025 to determine if the OEM has any SDVOSB, VOSB or small businesses who can provide preventative maintenance and repairs on the Welch Allyn 6000 series equipment. PM Biomedical, Inc. (small business) provided an authorized certified certificate to provide services for the Baxter / Welch Allyn equipment.

SBA: A search on SBA search was completed using NAICS Code 811210 and keywords “Connex Vital” resulted in 0 vendors. SBA search was completed using NAICS Code 811210 and keywords “Vital Signs” resulted in 0 vendors. A search using the SAM UEI: HMS1JK5JKMA3 resulted in 1 vendor PM Biomedical, Inc.

AbilityOne Service: A search on AbilityOne Services List was reviewed. None of the services listed are compatible with the services needed.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Baxter/Welch Allyn owns the proprietary technology for hospital wise connectivity/integration services of Connex Vital Signs Monitor, Connex Integrated Wall System, and Connex Spot Monitors (CVSM, CIWS, and CSM) to the EMR. Baxter/Welch Allyn, or an authorized certified OEM service technician, only provides 100% of these services with their certified OEM personnel.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

PM Biomedical 2320 South Fairview Street Santa Ana, CA 92704

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

The Government will continue to conduct market research to ascertain if there are changes in the marketplace that would enable future actions to be completed.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Name: Allyson Amegashie Date: August 25, 2025 Title: Biomedical Engineering Facility: 578

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name: Steven MacDonald Date: August 25, 2025 Title: Contracting Officer

NCO 12

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for full and open competition other than.

Name: James Hedman Date: August 25, 2025 Branch Chief Equipment

NCO 12